Overview
Background
Over the past five years the School’s teaching portfolio, student numbers and staffing levels have grown significantly. However, this rapid growth was not driven by systematic strategic planning to help support and develop the three subject areas. The consequences have been the drift in the School’s role from a facilitator of academic activity, combined with the unintentional development of a ‘top-down’ management culture and ensuing sense of disconnectedness across PPLS.
Following a strategic review by the Leadership Foundation for Higher Education, it was agreed that PPLS should set up a small working group to consult on and devise a scheme of delegation specifying the structure and inter-relationships between committees and management groups.
Scope
At PPLS and subject levels, review current governance structures and design and implement changes to help improve understanding of responsibilities and accountabilities and where authority for decision making lies.
Objectives/Deliverables
No. |
Description |
Priority |
Owner |
O1 | Implement a scheme of delegation specifying the structure and inter-relationships between committees and management groups at PPLS and subject levels. | ||
D1 |
What minor things can be delegated to Chair or Executive action. |
M |
Project |
D2 |
A simple decision-making map specifying responsibilities and showing how School and subject committees (formal and informal) interact |
M |
Project |
D3 |
Roles, and clear terms of reference for the different committees / groups |
S | Project |
D4 | Responsibilities of key management roles and committee members setting out what each is responsible and accountable for. | M |
Project |
D5 | A plan signed-off by the Working Group detailing resource requirements, timescales, communications and risk management | M | Project |
Benefits
- Improve understanding of responsibilities and accountabilities and where authority for decision making lies.
- Speed up decision making
- Free-up time within committee meetings to be focussed on more strategic decision making
- Chairs and participants know what the remit of the group is and what status its decisions will have
- Ensure that the committee members' key role in consulting with and informing their constituent groups across the organisation takes place.
- creation of an active working group will facilitate opportunities to collaborate across the school
Success Criteria
- An agreed list of Committees and Meetings each with a defined remit, roles and terms of reference, with a process in place to manage changes
- A document, signed off by the working group and Steering committee agreeing that the project has been completed
- A post-closure review of committee and meeting participants that the defined benefits have been achieved
Project Milestones
Target Date | Previous Date | Title | Stage | Complete |
---|---|---|---|---|
31-Jan-2018 | No date available | End of Planning | Plan | Yes |
30-Mar-2018 | No date available | End of execute | Execute | No |
25-May-2018 | No date available | Analysis and Design | Design | No |
30-Nov-2018 | No date available | Implementation | Deliver | No |
07-Jan-2019 | No date available | Closure | Close | No |