Overview

Background

Over the past five years the School’s teaching portfolio, student numbers and staffing levels have grown significantly. However, this rapid growth was not driven by systematic strategic planning to help support and develop the three subject areas. The consequences have been the drift in the School’s role from a facilitator of academic activity, combined with the unintentional development of a ‘top-down’ management culture and ensuing sense of disconnectedness across PPLS. 

Following a strategic review  by the Leadership Foundation for Higher Education, it was agreed that PPLS should set up a small working group to consult on and devise a scheme of delegation specifying the structure and inter-relationships between committees and management groups.

 

Scope

At PPLS and subject levels, review current  governance structures and design and implement changes to help improve understanding of responsibilities and accountabilities and where authority for decision making lies.  

Objectives/Deliverables

No.

Description

Priority     

Owner     
O1 Implement a scheme of delegation specifying the structure and inter-relationships between committees and management groups at PPLS and subject levels.    

D1

What minor things can be delegated to Chair or Executive action.

  M

Project

D2

A simple decision-making map specifying responsibilities and showing how School and subject committees (formal and informal) interact

  M

Project
D3

Roles, and clear terms of reference for the different committees / groups

  S Project
D4 Responsibilities of key management roles and committee members setting out what each is responsible and accountable for.   M

Project

D5 A plan signed-off by the Working Group detailing resource requirements, timescales, communications and risk management   M Project

 

Benefits

  • Improve understanding of responsibilities and accountabilities and where authority for decision making lies.
  • Speed up decision making
  • Free-up time within committee meetings to be focussed on more strategic decision making
  • Chairs and participants know what the remit of the group is and what status its decisions will have
  • Ensure that the committee members' key role in consulting with and informing their constituent groups across the organisation takes place.
  • creation of an active working group will facilitate opportunities to collaborate across the school

Success Criteria

  • An agreed list of Committees and Meetings each with a defined remit, roles and terms of reference, with a process in place to manage changes
  • A document, signed off by the working group and Steering committee agreeing that the project has been completed
  • A post-closure review of committee and meeting participants that the defined benefits have been achieved

Project Milestones

Target Datesort descending Previous Date Title Stage Complete
31-Jan-2018 No date available End of Planning Plan Yes
30-Mar-2018 No date available End of execute Execute No
25-May-2018 No date available Analysis and Design Design No
30-Nov-2018 No date available Implementation Deliver No
07-Jan-2019 No date available Closure Close No

 

Project Info

Project
PPLS GMCR Governance
Code
PPL001
Programme
Z. Philosophy, Psychology and Language Sciences (PPLS) (closed)
Management Office
ISG PMO
Project Manager
Paul De'Ath
Project Sponsor
Holly Branigan
Current Stage
Close
Status
Closed
Start Date
01-Dec-2017
Planning Date
31-Jan-2018
Delivery Date
25-Jan-2019
Close Date
12-Jun-2019
Overall Priority
Normal
Category
Discretionary

Documentation

Plan