The Scientia Enterprise Timetabling system has a database for each academic year. This is rolled forward each year to allow activities (lectures, tutorials, labs, other misc classes) and  rooms etc to be scheduled and allocated for the new academic year.

The roll-forward takes place in steps at appropriate times in the calendar. This is compliance work that is too large to be delivered within the current support budget.

Typically, core teaching events are rolled forward in November (with rooms removed) , new instances of the web applications are made available in December,  a new database for the forthcoming  academic year  is released in April and tasks to enable a switch-over from one academic year to the next in July and August each year (for live feed to room monitors etc).

Due to space and memory constraints on the servers - the Timetabling system can only hold the 3 databases for the previous year, current year and next year - at any one point - so before creating new Web Apps a previous Database and App has to be decommissioned and removed to make enough space / memory available

Current project status

Report Date RAG Budget Effort Completed Effort to complete
February 2019 BLUE 170.0 days 144.0 days 0.0

Project Info

Project
Timetabling Service Annual Re-build and roll-forward to 18/19
Code
TTU016
Programme
Timetabling (TTU)
Management Office
ISG PMO
Project Manager
Susan Duff
Project Sponsor
Scott Rosie
Current Stage
Close
Status
Closed
Project Classification
Run
Start Date
06-Oct-2017
Planning Date
30-Nov-2017
Delivery Date
26-Jul-2018
Close Date
22-Feb-2019
Programme Priority
1
Overall Priority
Higher
Category
Compliance

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