Enhancing Employment (formerly Implement the recommendations from the Hourly Paid and Casual Employment Review
Proposal Sponsor:
Margaret Ayers/Deputy Director of HR (HR) and Terry Fox (Payroll and Pensions)
Overview
The University is currently undertaking a review of the Hourly Paid and Casual Employment policies and processes. This review is looking at difference contract types that may be implemented across the University to replace zero hours contracts. The recommendations from this are due to be available around the summer of 2014.
This project will progress the system changes required to support any agreed Policy or process changes. It is expected that changes will be needed to both Oracle HR & Payroll and eTime. Although the specific changes are not clear as a minimum it is expected that;
Terminology is both eTime and Oracle HR & Payroll will need to be amended
A new employment type will be required or the existing HTBN type will be renamed in Oracle HR & Payroll. This will require changes in eTime.
Potential changes for Oracle are, but not limited to, the following;
Monitor and maintain the number of hours an employee has worked in relation to their contract hours
New employment type relevant to the new contracts
Updates to all calculations for Payroll and Pensions to ensure that employees continue to be paid correctly
MI Reports to support monitoring of employee contracted hours
eAuthorisations will need to be updated to reflect any changes to contract names.
Other contributors:
Ann Banks (Pensions) , Kathy Chappell (Payroll), Susan Mclaren (HR), Gordon Forbes (FIS)
Why is it needed/What are the benefits?:
The systems will be brought in to line with University Policy.
Ensure that employees on new contract types continue to be paid and contribute to pensions correctly.
If the systems are not brought in line with policy and processes then the manual overheads to the University are estimated as Large impact (1 day per month, per school to maintain and report data)
Compliance Justification: University Policy is changing and the systems must be brought in line to meet the essential policy changes.