Fire extinguishers are recorded in EBIS but this information is insufficient for legislative reporting and the information is currently downloaded into a spreadsheet.
Fire drills are legally required bi-annually. The records for this are currently being managed on a manual spreadsheet.
Fire alarm records must be reported to HESA annually. This is currently managed via a locally managed MSAccess database on a shared drive.
Fire risk assessments are undertaken annually for high risk and sleeping accommodations, and every 3 years for all other buildings. The records for this are managed via MSWord templates on a shared drive and sent out electronically to the relevant areas.
There is a requirement for a ‘joined up’ application to manage these areas so that data accuracy and reliability can be improved. Much of this information is legally required (including HESA) and is time consuming to collate.