By extending and enhancing EdWeb CMS functionality relating to reuse and promotion of content, we can:
Contribute to the University’s strategy relating to provision of Open Educational Resources (OER) through provision of CMS functionality and associated training and support
Reduce risks relating to curation of content and media which is in use in multiple places by providing better information to the producer and the consumer about the extent and nature of reuse.
Content and media hosted on the University website could not be identified as an Open Educational Resource, reducing the reach and impact of resources produced
Users of the CMS would not have information about where else in the site their content is being used (a feature of Polopoly). This means that they have no means to appraise the impact of changing or removing this content. As such, producers of golden copy cannot appraise the impact/effectiveness of their work (i.e. If I don’t know that anyone is using what I produce, should I invest time in creating, promoting and curating it?) and consumers will be reticent to use it if they aren’t confident that updates will be made with their context of reuse in mind.
CMS Asset enhancements: Open Educational Resources (OER) and Creative Commons
Evolving the metadata and management processes associated with images and documents hosted within the EdWeb CMS will facilitate the promotion of OER materials via the University website, and support the University’s OER Policy.
Changes will be required to:
Asset properties to enable the user to assign a creative commons licence where appropriate, rather than identifying copyright/ownership
The webpage output so that content with creative commons licences applied are apparent, both visually and semantically.
Content reuse
The initial EdWeb development project delivered content reuse functionality that was identified as topmost priority. This means that a single image, document or content snippet can be managed from a single version while being used in multiple locations. To enhance this functionality, and to help ensure responsible content management, information relating to the re-use of content types is required, so that an editor is aware of where their content is being used. This ensures that as content is evolved or removed, the content owner is aware of the impact on the site as a whole. Introduction of such functionality (which is present in Polopoly CMS) will encourage greater content reuse, so reducing content management overheads and raising the standard and accuracy of content across the University website.
In addition, the introduction of a reusable element that enables proxied content (i.e. content pulled in from an external source) will facilitate the wider use of golden copy content from systems such as the fees and scholarships databases, and the degree finder.
University Website Programme – evolving widgets, processes, guidance and training to support their management of the service
Communications & Marketing stakeholders will need to be involved in the planning and implementation of changes to the website design – an ongoing relationship in the this regard has been in place for 9+ years and relevant staff are aware of this proposal
DLAM, LTW – managers of Kaltura, liaison between this team and UWP is ongoing
Users of EdWeb Central and the EdWeb Distribution will be supported through the evolution of CMS processes and functionality.
Support the University’s OER policy, both in terms of encouraging culture change within the organisation and in terms of exposing the largest possible audience to our OER content
Encouraging and facilitating more and better reuse of golden copy content, reducing risks associated with multiple publication of the same information, especially with regard to fees and entry requirements.
Encouraging greater use of a wider range of media within the website, while reducing risks to the presentation/design of the website and its robustness
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Enablers - People
IS Strategic Vision
Service Excellence - process improvement, efficiency, quality and best practice Also this project will also feedback to the Open Source community.