September 2016

Report Date
September 2016

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Programme Risk Register

Section Six: Programme meeting Minutes

 

 

 

Section One: Programme Commentary, RAG and Resources Update

 

During September,

There is currently only active project at this time - , Kx Database infrastructure Upgrade

In reviewing the overall programme burn rate, 4 days of effort have been used within the month which equates to a monthly burn rate of 30% and an accumulated annual burn rate of 22%.  When reviewing the burn rate it should be noted that only one of the three scheduled projects is scheduled to be undertaken this calendar year. With regards the two remaining projects, a review meeting has been arranged with the project sponsor for mid November.

 

 

Programme RAG Overview

 

Programme Resource

 

Section Two: Projects Not Started

 

The scheduled projects for 2016-17 are:

 

Project Info Programme Managers Commentary

AP56-059

Delivered Catering External

Funded

Planning: January 2017

Delivery: June 2017

Plan

This project has been declared as part of the annual planning process .

- project has now been re-scheduled to commence in 2016/17

- project is currently scheduled to commence in January 2017 but is dependant on the tender process having been successfully concluded

Dependencies

- totally dependant on Accommodation, Catering and Events identifying a suitable solution 

- may require an interface with the UoE central finance system

- will require a large commitment from Accommodation, Catering and Events team to oversee user acceptance testing

- will require input from IS Applications Development Technology team to assist with systems integration

AP67-047

Cashless Catering Phase 2

Planning: January 2017

Delivery: August 2017

Plan

This project has been declared as part of the annual planning process .

- initial planning phase scheduled to be completed in 2016/17

- project is currently scjheduled to commence in January - however this has still to be confirmed by the business

Dependencies

- requirement to confirm the feasibility of sourcing and transferring the required data for the specified enhancements to the supplier of Upay Chilli

- requirement to consult with colleagues in Student Services regarding data usage

- requirement that the supplier can amend system to accommodate specified data

- will require confirmation that the supplier can accommodate the required changes whilst ensuring regular contact with the supplier during the entire project

- will require commitment from Accommodation, Catering and Evenets team to oversee user acceptance testing

- will require input from IS Applications Software Development and  Development Technology team to deliver solution

Section Three: Projects in Progress

 

Project Info Project Managers Commentary

ACS036

Kx Database Infrastructure Upgrade

Category: Discretionary

Sponsor Funded

Milestones

Planning: 30/09/16

RAG Status

AMBER

Report for September 2016 by Chris Konczak

Achievements

  • The project brief has been written and tasks identified

Issues

  • Technical architect on annual leave and on sick leave has delayed the estimation phase. Project is Amber because of this missed milestone, milestones will need to be replanned on his return.
  • Issue identified with the fail-over set up when an outage occured. It was found that Inspections database cannot be added to the automatic fail-over as it cannot be mirrored because of a site dependency. Kinetics need to resolve this. This has been deemed to be out of scope of this project, however the business need to be aware of this.

 

Next steps

  • Complete project planning and estimation phase.
  • Commence with the systems analysis phase.

 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary

 

Section Five: Programme Risks

Date Risk Ref. Programme Risks Rag Status Risk Owner
06/10/16 4

Programme Management budget for 2016-17 being exceeded

Amber Andrew Stewart
06/10/16 5 Completion of Programme Activity within 2016-17 Green Scott Moncrieff

Section Six : Programme Meeting Minutes

 This section details the minutes from the programme meetings

Date Comments
12/10/16 Minutes from September Programme Meeting
14/09/16 Minutes from August Programme Meeting
15/08/16 Minutes from 2016-17 Projects Review and Planning Meeting
18/05/16 Minutes from Programme Meeting
02/12/15 Minutes from Programme Review Meeting
11/11/15 Minutes from Programme Meeting
16/09/15 Minutes from Programme Meeting
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