October 2017

Report Date
October 2017

 

Section One: Programme Commentary, Forward Look and Resource Position 

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Programme Risk Register

Section Six: Programme meeting Minutes

 

 

 

Section One: Programme Commentary, RAG and Resources Update

 

During October,

From a programme perspective, the only current activity is centred around the project ACS039 - Kx Infrastructure Consolidation.   

There are currently two projects still to commence, as noted below.  A further review of these projects is scheduled for January 2018.

As part of the annual planning process, there is however now the requirement to consider potential projects for 2018-19 and beyond.   Initial proposals and estimates are required to be submitted by 8th December 2017.

As a result of the activity undertaken this month, a total of 10 days have been utilised, which is in currently higher than the average monthly usage. 

 

Forward Look 

 

Resource Position 

 

Section Two: Projects Not Started

 

The scheduled projects for 2016-17 are:

 

Project Info Programme Managers Commentary

AP56-059

ACS036

Delivered Catering External

Funded

Planning: February  2018

Delivery: t.b.c.

Plan

This project has been declared as part of the annual planning process.

- The project sponsor has directed that the project be deferred to 2017/18 to enable completion of the business case

 

Dependencies

- totally dependant on Accommodation, Catering and Events identifying a suitable solution 

- may require an interface with the UoE central finance system

- will require a large commitment from Accommodation, Catering and Events team to oversee user acceptance testing, subsequent roll-out and post deployment user support 

- will require input from IS Applications Development teams to assist with systems integration

ACS040

Kx Modules Upgrades Placeholder

Funded 

Planning: February 2018

Delivery t.b.c. 

Plan

This project has been declared as part of the annual planning process.

Dependencies

- dependant on Accommodation, Catering and Events to manage User Acceptance Testing 

- will require input from IS Applications Production Management

Section Three: Projects in Progress

 

Project Info Project Managers Commentary

ACS039

Kx Infrastructure Consolidation 

Category: Discretionary

Sponsor Funded

Milestones

Target Datesort descending Title
13-Oct-2017 Planning
24-Nov-2017 Application Performance Review by Supplier
t.b.c. Build Kx test database environment
24-Nov-2017 Performance Acceptance and Monitoring Tool Sets Confirmed
t.b.c. Database Infrastructure Performance Review on Test Environment
t.b.c. Operations Agreement Documented
t.b.c. Deliver
t.b.c. Closure

 

 

RAG Status

Red 

Report by Andy Stewart  for October 2017

Achievements

  • Test Environment 
    • New database and application server commissioned 
    • Build of database server commenced 
  • Key Business Functional Requirements 
    • Requirements defined by the various business sections - totaling 153 tests
    • Further review undertaken by business leads resulting in 20 specific tasks being defined 
    • Initial estimate supplied by KSL to develop automated test scripts 
  • Infrastructure Monitoring 
    • List of potential tool-sets undertaken by the project team
    • Outline strategy discussed 
  • Kx Application Monitoring
    • KSL supplied details regarding monitoring system activity 
  • Application Performance Review 
    • KSL have created three environments to test the application against the current version 2015, 2015.1 and 2017
    • KSL have restored anonymised database to the environments 
  • Testrail
    • Demonstration of potential software solution to assist with both the management and monitoring of user testing well received by ACE technical representative s

Issues

  • Test Environment 
    • Build of both the database and application servers delayed due to 
      • Technical lead being re-directed to work on a key production tissues with the Tristran application and the project SAS005 - Exam Timetabling
      • Delays with ITI setting up Always on Availability Groups 
  • Project budget 
    • awaiting confirmation regarding Risk 2 - transfer of budget to IS Apps if project budget exceeds 20% of original budget 
  • Project Progress 
    • Due to a number of delays, namely; delay of KSL to sign-off project brief, the build of the test environment and the clarification of the key business requirements, it will not be possible to deliver the project according to the original timescale

Next steps

  • Test Environment 
    • Complete build of test environment and hand-over to KSL
  • Key Business Functional Requirements 
    • KSL to supply estimate and schedule to deliver automated test scripts 
  • Infrastructure Monitoring 
    • Circulate performance monitoring strategy to the project team to review and approve 
  • Kx Application Monitoring
    • UoE to review KSL supplied details regarding monitoring system activity 
  • Application Performance Review 
    • KSL to complete review against all three environments and advise 
  • Project Planning 
    • Re-plan project once clarification received regarding;
      • Technical lead availability 
      • Development schedule for KSL to deliver automated test scripts 
  • TestRail
    • Clarify license costs 
    • Determine possibility of setting up a user test area 

The project has been assigned a RAG status of Red as it will not be possible to deliver the project according to the original timescales 

 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary
ACS037

Cashless Catering Upgrade 

Project withdrawn on 18th August 

Project Completion Report 

ACS036

Kx Database Infrastructure Upgrade

Project closed on 22/09/2017

Project Completion Report

 

Section Five: Programme Risks

Date Updated Risk Ref. Programme Risks RAG Status Risk Owner
09/11/17 6

Programme Management budget for 2017-18 being exceeded At the end of October, the usage (3 days) is currently in line with the predicted spend (3 days). 

Green Andrew Stewart

Section Six : Programme Meeting Minutes

 This section details the minutes from the programme meetings

Date Comments
14/12/16 Minutes from November Programme Meeting
16/11/16 Minutes from October Programme Meeting
16/11/16 Minutes from In-Year Project Review Meeting
12/10/16 Minutes from September Programme Meeting
14/09/16 Minutes from August Programme Meeting
15/08/16 Minutes from 2016-17 Projects Review and Planning Meeting
18/05/16 Minutes from Programme Meeting
02/12/15 Minutes from Programme Review Meeting
11/11/15 Minutes from Programme Meeting
16/09/15 Minutes from Programme Meeting
12/07/17 Minutes from Programme Meeting 
13/09/17 Minutes from Programme Meeting
AttachmentSize
Image icon 201710-resources.png34.84 KB
Image icon 201710-rag.png35.89 KB