Report for December 2018

Report Date
December 2018

During December,

  • Work on the Kx Infrastructure project continues.  the project is currently running around four weeks behind schedule due to unexpected technical issues encountered during the build and testing of the primary Test Application Webserver 
  • Initial project proposals have been received for the next Annual planning round.   The programme manager will look to arrange an estimation meeting before the end of January 
  • The Salto Door Access project has been deferred to Q3 2019 until the Network Replacement project is more advanced.  As a result, the overall programme budget will now be reduced by 50 days to 112 days 


  • Regarding the strategy around the Delivered Catering procurement is on-going


Forward Look 

Resource Position 


Section Two: Projects Not Started


The scheduled projects for 2018-19 are:


Project Info Programme Managers Commentary


Salto Door Access


Planning: April 2020

Delivery: October 2020



This project has been declared as part of the annual planning process  for 2018-19,  but has been deferred to Q3 2019 until the Network Replacement project is more advanced


- On the availability of the ACE technical lead

- will require input from IS Applications Development Technology and IS Applications Production Management

Section Three: Projects in Progress


Project Info Project Managers Commentary


Kx Infrastructure Consolidation

Category: Discretionary

Sponsor Funded


Milestones have been re-planned 

Milestone Due Date
Sign-off Build of Test Webservers 25-Jan-2019
Sign-off Build of Live Webservers 01-Feb-2019
Go-live with new Webservers 08-Feb-2019
DSOR new Webservers 18-Feb-2019
Sign-off Build of Test Database servers 01-Mar-2019
Sign-off build of Live database servers 15-Mar-2019
Go-Live with new Database servers 29-Mar-2019
DSOR new database servers 12-Apr-2019
Closure 19-Apr-2019

RAG Status: Amber 

Report by Andy Stewart  for December 2018

Achievements in the last period

  • Application Webserver
    • Testing was successfully completed on the test primary Application Webserver 
    • Test secondary Application Webserver built 
    • DNS switched-over to commence testing - initial tests confirmed all websites loading 
  • Load Balancer
    • Health pages were created for each of the individual websites 
    • Initial manual checks were successfully carried out 
    • Requests for websites configuration completed 
  • Project Plan 
    • Re-planned based on completion of the test primary Application Webserver 


  • Additional time was required to complete the testing of the primary test Application Webserver, due to the following issues requiring to be resolved 
    • MyEd Channels not rendering - code change required as a result of now resolving all web applications to a single IP address on the webserver – as opposed to individual IP addresses
    • Downloading the Kx inspections application for android based devices 
    • Unable to access EIT server - requiring IP changes to be incorporated on the current load balancer 
    • Excessive emails being generated from the Kx parcels application - attributed to an issue with the database mirroring resulting in multiple email re-tries 
  • Kx Mobile - It was agreed that  any potential complications trying to resolve the Kx Mobile installation should be avoided.  As the application is not currently live, the preference would now be a new installation after this project work was completed 
  • Project to be extended by five weeks to due to delays encountered to-date

Next steps

  • Application Webserver
    • Complete UAT on new test secondary Application WebServer 
    • Complete build of new live Application Webservers
    • Confirm go-live strategy for the Application Webservers 
  • Load Balancer 
    • Complete load balancer configuration
    • Complete UAT 
  • Database Servers 
    • Complete build of new test Database servers 
  • Technical Documentation 
    • Update Technical Architecture Document

RAG Commentary

The project has been re-planned due to the extended time to complete UAT on the test primary application server. This will result in a project extension of five weeks. The delay is not directly impacting on the business.


Section Four: Closed or Withdrawn Projects


Project Info Project Managers Commentary


Section Five: Programme Risks

Date Updated Risk Ref. Programme Risks RAG Status Risk Owner
08/01/19 7 Completion of Programme Activity within 2018-19 Green Andrew Stewart
07/12/18 8 Programme Management budget for 2018-19 being exceeded Amber  Andrew Stewart

Section Six : Programme Meeting Minutes

The minutes from the programme meetings since July 2018 can be located on the Accommodation Catering and Events SharePoint site







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