Report for February 2019

Report Date
February 2019

During February,

  • The focus this month, has been on the the Kx Infrastructure Upgrade project (ACS041) with the testing of the Application Webservers moving towards completion.  In addition, discussions are on-going regarding the Delivered Catering procurement in relation to functional and technical requirements
  • As the project, AP89-001 Salto Door Access is being withdrawn, the overall programme budget will be reduced by 50 days to 112 days.
  • Arrangements have been made to review the annual planning proposals relating to EPOS and Delivered Catering 


Forward Look 

Resource Position 


Section Two: Projects Not Started


The scheduled projects for 2018-19 are:


Project Info Programme Managers Commentary


Salto Door Access


Planning: April 2020

Delivery: October 2020



This project has been declared as part of the annual planning process  for 2018-19,  but has been deferred to Q3 2019 until the Network Replacement project is more advanced


- On the availability of the ACE technical lead

- will require input from IS Applications Development Technology and IS Applications Production Management

Section Three: Projects in Progress


Project Info Project Managers Commentary


Kx Infrastructure Consolidation

Category: Discretionary

Sponsor Funded


Milestones have been re-planned 

Milestone Due Date
Sign-off Build of Test Webservers 07-Mar-2019
Sign-off Build of Live Webservers 11-Mar-2019
Go-live with new Webservers 13-Mar-2019
DSOR new Webservers 29-Mar-2019
Sign-off Build of Test Database servers 29-Mar-2019
Sign-off build of Live database servers 29-Mar-2019
Go-Live with new Database servers 05-Apr-2019
DSOR new database servers 19-Apr-2019
Closure 19-Apr-2019

RAG Status: Amber 

Report by Andy Stewart  for February 2019

Achievements in the last period

  • Application Webservers
    • Load Balancing testing was successfully completed, including resilience testing 
    • The migration to the new Application Servers is scheduled to be completed w/c 11th March and in preparation
      • Implementation plan has been prepared and signed-off by the project team 
      • Service alert has been prepared and published 
      • Request to Change Control Board 
      • Deployment checklist has been commenced 
      • The build of the live Application Webservers have been completed 
      • Commenced review of load balancer configuration on the live servers 
  • Database Servers 
    • The build of the database servers has continued, but there is still the requirement to create users before handing over to KSL 


  • During the testing via the load balancers, it has been discovered that some of the windows services cannot be run on simultaneously on both Application Webservers, such as BedBooker and Call Logging.  Investigations are on-going to determine if these services can be run within a cluster on the Database server.  If this proves not to be possible, there may the requirement to accept that such services will require only to be run on a single site 
  • It has also become apparent that it is not possible to test all aspects of the live system on Test.  This relates to BedBooker and Call Logger
  • the proposed Live changes regarding student contracts have been delayed and this could impact on the UAT of the new database servers 

Next steps

  • Application Webservers
    • Deploy to live via the Load Balancers 
  • Database Servers 
    • Complete build of new test Database servers 
    • Complete User Acceptance Testing 
  • Windows services 
    • Requireemnt to review remaining windows services 
  • Technical Documentation 
    • Update Technical Architecture Document
  • Live Deployments 
    • Determine requirements regarding live operational changes that require to be implemented and ensure any such changes does not impact on the on-going Test environment 

RAG Commentary

Whilst Phase 1 of the project (Delivery of Application Webservers) is currently planned for 13th March, this could be delayed if an agreeable resilient solution to the window services is not forthcoming. For Phase 2 (Database servers), there is also a concern regarding the delay of the student contract changes, as this could impact on the timescales for the UAT of the database servers


Section Four: Closed or Withdrawn Projects


Project Info Project Managers Commentary


Section Five: Programme Risks

Date Updated Risk Ref. Programme Risks RAG Status Risk Owner
08/03/19 7 Completion of Programme Activity within 2018-19 Green Andrew Stewart
08/03/19 8 Programme Management budget for 2018-19 being exceeded Red  Andrew Stewart

Section Six : Programme Meeting Minutes

The minutes from the programme meetings since July 2018 can be located on the Accommodation Catering and Events SharePoint site







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