Report for March 2019

Report Date
March 2019

During March,

  • The focus this month, has been on the the Kx Infrastructure Upgrade project (ACS041) resulting in teh deployment of the Application Webservers into the live environment. 


Forward Look 

Resource Position 


Section Two: Projects Not Started


The scheduled projects for 2018-19 are:


Project Info Programme Managers Commentary


Salto Door Access


Planning: April 2020

Delivery: October 2020



This project has been declared as part of the annual planning process  for 2018-19,  but has been deferred to Q3 2019 until the Network Replacement project is more advanced


- On the availability of the ACE technical lead

- will require input from IS Applications Development Technology and IS Applications Production Management

Section Three: Projects in Progress


Project Info Project Managers Commentary


Kx Infrastructure Consolidation

Category: Discretionary

Sponsor Funded


Milestones have been re-planned 

Milestone Due Date
DSOR new Webservers 29-Mar-2019
Sign-off Build of Test Database servers 29-Mar-2019
Sign-off build of Live database servers 29-Mar-2019
Go-Live with new Database servers 05-Apr-2019
DSOR new database servers 19-Apr-2019
Closure 19-Apr-2019

RAG Status: Amber 

Report by Andy Stewart  for February 2019

Achievements in the last period

  • Application Webservers
    • The deployment to the new Live Application Webservers  utilising the Load Balancers was completed on Wednesday 13th March as planned.  Whilst experiencing a number of unexpected issues, the decision was taken to proceed with agreed workarounds and resolve the matters at a later date
    • A new cluster environment was configured on the new Test Application webservers to run all the services and the testing of such services has been completed
  • Database Servers
    • The new Database Servers have been built and handed over for testing


  • Live Application WebServers (2016)
    • A number Issues and agreed workarounds were implemented resulting from the Go-Live
      • BedBooker - issues were encountered processing credit card transactions via the load balancer.  The workaround was to return the service to the old Application WebServers (2008)
      • Call Logging - it is not possible to run multiple instances of this service simultaneously. The workaround was to run this as a single service on the new Application WebServers (2016)
      • It was not appreciated that a re-direct was required for the decommissioned StudentHomes.  The workaround was to run this is as a single service via the old Application Webserver (2008)
  • Test Database Application Servers (2016)
    • Initial issues regarding the database access for the back-end applications was encountered and is currently being investigated

Next steps

  • Application WebServers
    • Complete testing of windows based services
    • Create new cluster on the Live Application Webservers
    • Prepare Implementation Plan to deploy to Live
    • Decommission old Application Webservers (2008)
  • Database Servers
    • Complete User Acceptance Testing
    • Complete Deployment Checklist
    • Prepare Implementation Plan to deploy to Live
    • Deploy to Live
    • Decommission old Application Database Servers (2008)
  • Technical Documentation 
    • Update Technical Architecture Document

RAG Commentary

The impact of resolving the unexpected technical issues encountered post go-live with the new Application Webservers, has delayed the preparation of the new Database Servers. The project is now running two weeks behind schedule and is unlikely to pull back any of that time.


Section Four: Closed or Withdrawn Projects


Project Info Project Managers Commentary


Section Five: Programme Risks

Date Updated Risk Ref. Programme Risks RAG Status Risk Owner
08/03/19 7 Completion of Programme Activity within 2018-19 Green Andrew Stewart
08/03/19 8 Programme Management budget for 2018-19 being exceeded Red  Andrew Stewart

Section Six : Programme Meeting Minutes

The minutes from the programme meetings since July 2018 can be located on the Accommodation Catering and Events SharePoint site








Not available.