Report for December 2020

Report Date
December 2020

During December,

It has not been possible to progress the Delivered Catering procurement project whilst a decision to proceed is awaited

The Receivables integration with People and Money has delivered the Business Requirements Document 

No new potential projects have been identified for the 2021/22 planning round 

 

 

Forward Look 

Resource Position 

 

Section Two: Projects Not Started

 

Project Info Programme Managers Commentary

 

AP90-005

 

 

Delivered Catering Implementation

Section Three: Projects in Progress

 

Project Info Project Managers Commentary

ACS042

Delivered Catering Procurement 

Category: Discretionary

Sponsor Funded 

Milestones

The following projected milestones still require to be confirmed by the project team

Milestone Due Date
Award Contract 18-Dec-2020
Conclude Contract 01-Feb-2021
Close 19-Feb-2021

 

Rag Status:  Amber 

Report by Andy Stewart for December 2020

Achievements This Period

  • No project activity to report

Issues

  • Terms and Conditions will require to be amended with regards to Data Protection requirements 
  • AWARD process delayed whilst awaiting confirmation of Procurement Recommendations report 
  • In allowing for the additional time to confirm the budget and allowing for the Terms and Conditions to be confirmed, there will be the requirement to extend the project into 2021 with the revised milestones of contract signature on 1st February and project closure by 19th February.  According to the revised timescales, the project is currently projecting an overspend of 5 days

Next Steps

  • Re-plan remaining project activity after Procurement Recommendations report sign-off 
  • Meeting with legal and procurement teams to review SaaS Terms and Conditions with regards 
    • GDPR concerns
    • Development Costs 
    • Accessibility 
  • Complete AWARD process
  • Complete Applications Procurement Checklist 
  • Commence review of Terms and Conditions with winning bid 
  • Commence analysis of People and Money integration requirements  

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary

 

Section Five: Programme Risks

The Risk 9 - Programme Management budget for 2019-20 being exceeded has been closed - programme budget not exceeded for the year

Date Updated Risk Ref. Programme Risks RAG Status Risk Owner
12/01/21 11

Disruption from the current Novel coronavirus (Covid-19) outbreak

Amber Claire Barnish
12/01/21 12 ACE System Integrations with People and Money Amber  Claire Barnish

Section Six : Programme Meeting Minutes

The minutes from the programme meetings since July 2018 can be located on the Accommodation Catering and Events SharePoint site

 

Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No

Documentation

Not available.