Report for January 2021

Report Date
January 2021

During January,

It has not been possible to progress the Delivered Catering procurement project whilst a decision to proceed is awaited

Receivables integration with People and Money -

  • Further investigations ongoing with regards to Kx configuration and population of the staging tables 
  • Due to on-going activity associated with Phase 2, there is still the requirement to complete the System Design Specification and continue with the build

No new potential projects have been identified for the 2021/22 planning round 



Forward Look 


Resource Position 



Section Two: Projects Not Started


Project Info Programme Managers Commentary





Delivered Catering Implementation

It is anticipated that this project will commence in March 2021

Section Three: Projects in Progress


Project Info Project Managers Commentary


Delivered Catering Procurement 

Category: Discretionary

Sponsor Funded 


The following projected milestones still require to be confirmed by the project team

Milestone Due Date
Award Contract 05-Feb-2021
Conclude Contract 19-Mar-2021
Close 02-Apr-2021


Rag Status:  Amber 

Report by Andy Stewart for January 2021

Achievements This Period

  • Revised project plan and budget estimate prepared on the assumption of the contract award being approved early February 
  • Meeting with legal and procurement teams to review SaaS Terms and Conditions with regards 
    • GDPR concerns
    • Development Costs 
    • Accessibility 


  • Terms and Conditions will require to be amended with regards to Data Protection requirements 
  • AWARD process delayed whilst awaiting confirmation of Procurement Recommendations report 
  • Due to the delay in confirming the Procurement Recommendations report there has been the requirement to extend the project to early April and increase the budget by a further 7 days 

Next Steps

  • Complete AWARD process
  • Complete Applications Procurement Checklist 
  • Commence review of Terms and Conditions with winning bid 
  • Commence analysis of People and Money integration requirements

Section Four: Closed or Withdrawn Projects


Project Info Project Managers Commentary


Section Five: Programme Risks

The Risk 9 - Programme Management budget for 2019-20 being exceeded has been closed - programme budget not exceeded for the year

Date Updated Risk Ref. Programme Risks RAG Status Risk Owner
08/02/21 11

Disruption from the current Novel coronavirus (Covid-19) outbreak

Amber Andrew Glass
08/02/21 12 ACE System Integrations with People and Money Amber  Andrew Glass

Section Six : Programme Meeting Minutes

The minutes from the programme meetings since July 2018 can be located on the Accommodation Catering and Events SharePoint site


Programme Status
RAG Status
Has formal escalation taken place?


Not available.