Report for February 2021

Report Date
February 2021

During February,

The Delivered Catering Procurement project has progressed towards the final AWARD stage, but initial planning for the following implementation project has commenced.

Receivables integration with People and Money -

  • Further work has been completed regarding the construction of the appropriate account codes within Kx.  This has resulted in a further change to the Kx extract procedure.  Initial testing is scheduled to be commenced towards the end of March.
  • Due to on-going activity associated with Phase 2, there is still the requirement to complete the System Design Specification and continue with the build

No new potential projects have been identified for the 2021/22 planning round 



Forward Look 


Resource Position 



Section Two: Projects Not Started


Project Info Programme Managers Commentary





Delivered Catering Implementation

A request to commence this project is currently awaiting approval. 

An initial plan and estimate has been prepared as part of the project planning phase

Section Three: Projects in Progress


Project Info Project Managers Commentary


Delivered Catering Procurement 

Category: Discretionary

Sponsor Funded 


The following projected milestones still require to be confirmed by the project team

Milestone Due Date
Award Contract 05-Feb-2021
Conclude Contract 19-Mar-2021
Close 02-Apr-2021


Rag Status:  Amber 

Report by Andy Stewart for February 2021

Achievements This Period

  • Internal discussions and actions regarding GDPR concerns were addressed, resulting in a a Standard Contractual Clauses being prepared 
  • The formal award process to the winning bid was issued on 23/02/21


  • Additional time was required to clarify requirements with GDPR concerns

Next Steps

  • Complete AWARD process with the winning bid 
  • Complete Applications Procurement Checklist 
  • Generate Purchase Order 
  • Commence analysis of People and Money integration requirements  

Section Four: Closed or Withdrawn Projects


Project Info Project Managers Commentary


Section Five: Programme Risks

The Risk 9 - Programme Management budget for 2019-20 being exceeded has been closed - programme budget not exceeded for the year

Date Updated Risk Ref. Programme Risks RAG Status Risk Owner
02/03/21 11

Disruption from the current Novel coronavirus (Covid-19) outbreak

Amber Andrew Glass
02/03/21 12 ACE System Integrations with People and Money Amber  Andrew Glass

Section Six : Programme Meeting Minutes

The minutes from the programme meetings since July 2018 can be located on the Accommodation Catering and Events SharePoint site


Programme Status
RAG Status
Has formal escalation taken place?
RAG Commentary
Current uncertainties regarding People and Money integrations


Not available.