Report for March 2021

Report Date
March 2021

During March,

Work continues with regards the new Delivered Catering service projects.  The procurement project has reached the stage of contract negotiations whilst advance preparations for the new implementation project has commenced. 

Receivables integration with People and Money -

  • The main focus has been on preparing the product codes and the associated account codes.  All has been completed with the exception of events.
  • As activity associated with People and Money phase 2 is reducing, it is anticipated that the System Design Specification will be completed by the end of April then continue with the build

 

 

 

Forward Look 

 

Resource Position 

 

 

Section Two: Projects Not Started

 

Project Info Programme Managers Commentary

 

 

No projects to be started

Section Three: Projects in Progress

 

Project Info Project Managers Commentary

ACS042

Delivered Catering Procurement 

Category: Discretionary

Sponsor Funded 

Milestones

The following projected milestones  will require to be adjusted and aligned to current contract negotiations 

Milestone Due Date
Award Contract 05-Feb-2021
Conclude Contract 19-Mar-2021
Close 02-Apr-2021

 

Rag Status:  Amber 

Report by Andy Stewart for March 2021

Achievements This Period

  • The Standard Contractual Clauses document has been signed by both parties 
  • Contract negotiations via the legal team are on-going with the latest draft returned to the supplier at the end of March

Issues

  • Additional time has been required to conclude contract negotiations

Next Steps

  • Complete AWARD process with the winning bid 
  • Complete Applications Procurement Checklist 
  • Generate Purchase Order 
  • Commence analysis of People and Money integration requirements  

ACS043

Delivered Catering Implementation 

Category: Discretionary

Sponsor Funded 

Milestone  Due Date
Planning  16-Apr-21

Rag Status: Green 

Report by Andy Stewart for March 2021

 

Achievements This Period

  • The first draft of the project brief has been prepared and circulated to the project team to review 

Issues

  • Full project plan cannot be finalised until contract signature with the supplier has been completed 

Next Steps

  • Complete planning stage 
  • Commence Implementation of new delivered catering service 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary

 

Section Five: Programme Risks

The Risk 9 - Programme Management budget for 2019-20 being exceeded has been closed - programme budget not exceeded for the year

Date Updated Risk Ref. Programme Risks RAG Status Risk Owner
08/04/21 11

Disruption from the current Novel coronavirus (Covid-19) outbreak

Amber Andrew Glass
08/04/21 12 ACE System Integrations with People and Money Amber  Andrew Glass

Section Six : Programme Meeting Minutes

The minutes from the programme meetings since July 2018 can be located on the Accommodation Catering and Events SharePoint site

 

Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Current uncertainties regarding People and Money integrations

Documentation

Not available.