Report for April 2021

Report Date
April 2021

During  April,

The main priority activity has centred on completing the contract negotiations for the Delivered Catering procurement.

Receivables integration with People and Money -

  • The main focus has been on preparing the product codes and the associated account codes.  All has been completed with the exception of Events.
  • Due to development resource issues, the ACE integration has been re-scheduled into the third phase of integrations and is scheduled to enter unit integration testing on 7th June 


Forward Look 


Resource Position 



Section Two: Projects Not Started


Project Info Programme Managers Commentary



No projects to be started

Section Three: Projects in Progress


Project Info Project Managers Commentary


Delivered Catering Procurement 

Category: Discretionary

Sponsor Funded 


The following projected milestones  will require to be adjusted and aligned to current contract negotiations 

Milestone Due Date
Award Contract 05-Feb-2021
Conclude Contract 19-Mar-2021
Close 02-Apr-2021


Rag Status:  Amber 

Report by Andy Stewart for April 2021

Achievements This Period

  • Contract negotiations via the legal teams have been on-going and are scheduled to be completed in early May 
  • Discussions held with People and Money team regarding both the punch-out and the invoicing processes
  • The  Applications Procurement Checklist has been updated and re-circulated for approval 


  • Additional time has been required to conclude contract negotiations

Next Steps

  • Complete AWARD process with the winning bid 
  • Complete Applications Procurement Checklist 
  • Generate Purchase Order 
  • Close Project 


Delivered Catering Implementation 

Category: Discretionary

Sponsor Funded 

Milestone  Due Date
Planning  16-Apr-21

Rag Status: Red 

Report by Andy Stewart for April 2021


Achievements This Period

  • Discussions held with People and Money team regarding both the punch-out and the invoicing processes
  • The project is currently being re-planned to accommodate 
    • implementation requirements as outlined by the supplier 
    • finance integration 


  • Full project plan cannot be finalised until contract signature with the supplier has been completed 

Next Steps

  • Complete planning stage 
  • Commence Implementation of new delivered catering service 

RAG Commentary

The planning phase of the project has been delayed whilst contract negotiations relating the procurement project (ACS042) are on-going. Any further significant delays could impact on the scheduled re-launch of the delivered catering service on 16th August 2021

Section Four: Closed or Withdrawn Projects


Project Info Project Managers Commentary


Section Five: Programme Risks

The Risk 9 - Programme Management budget for 2019-20 being exceeded has been closed - programme budget not exceeded for the year

Date Updated Risk Ref. Programme Risks RAG Status Risk Owner
05/05/21 11

Disruption from the current Novel coronavirus (Covid-19) outbreak

Green Andrew Glass
05/05/21 12 ACE System Integrations with People and Money Amber  Andrew Glass

Section Six : Programme Meeting Minutes

The minutes from the programme meetings since July 2018 can be located on the Accommodation Catering and Events SharePoint site


Programme Status
RAG Status
Has formal escalation taken place?
RAG Commentary
Current uncertainties regarding People and Money integrations


Not available.