Accommodation Catering and Events (ACE)
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Report for July 2021

Report Date
July 2021

During  July,

Work continues with the Delivered Catering Implementation project

Receivables integration with People and Money -

  • Initial testing has been completed utilising the new charge types on the Kx environment 
  • UoE development has continued with the data extract from Kx 
    • Initial development has been completed and initial testing completed
    • WSO2 development has yet to commence 
    • There is currently one outstanding question regarding the re-processing of rejected data transactions which is currently being investigated 

 

Forward Look 

 

Resource Position 

 

Section Two: Projects Not Started

 

Project Info Programme Managers Commentary

 

 

No projects to be started

Section Three: Projects in Progress

 

Project Info Project Managers Commentary

ACS043

Delivered Catering Implementation 

Category: Discretionary

Sponsor Funded 

Milestone Due Date
User Training Completed 18-Jun-2021
Single-Sign-On Configured 18-Jun-2021
Email Configuration 18-Jun-2021
System Handover 30-Jun-2021
User Acceptance Testing sign-off 30-Jul-2021
Delivered Catering Service launched 09-Aug-2021
Phase 1 - Deployment Sign-Off review 03-Sep-2021
People and Money Integration 05-Nov-2021
People and Money Integration DSOR 30-Nov-2021
Closure 17-Dec-2021

 

Rag Status: Amber 

Report by Andy Stewart for July 2021

Achievements This Period

  • System configuration has continued
  • Single Sign-On changes have been applied to incorporate the additional  Organisational Hierarchy attributes, Level 2 Org Code, Level 4 Org Code and Level 5 full organisation name
  • Email - It has been determined that a sub-domain can be utilised to enable application generated emails to be sent via the UOE email service.   Further discussions with colleagues at the Edinburgh College of Art has confirmed that the sub-domain @ace.ed.ac.uk can be utilised.  This has now been configured and is now ready for initial testing
  • A number of application changes have been completed in relation to 
    • Drop and Go - changes to purchasing options 
    • Separate brochure pages for the sites related to 'Served' and 'Drop and Go'
    • Rename of cost cost on invoice to eIT number

Issues

  • Currently awaiting schedule to deliver agreed system changes  in relation to 
    • Separate 'Order Limits per interval' for 'Served' and 'Drop and Go'
    • Financial reconciliation reports 
    • Change Back office text to eIT Number from PO. Within manual order and on Invoice/emails
    • Completion of mandatory fields at the point of order 
    • When adding a time restricted menu to the basket you cannot then add another timeslot out with the menu restriction times
  • Unable to commence end to end user acceptance testing until the remaining developments are completed 
  • Given the current timelines the initial implementation date of 9th August is unlikely to be met 
  • Concern regarding the population of the Level 5 full organisation name has been noted and this is currently being investigated

Next Steps

  • Complete configuration 
  • Email configuration to be completed 
  • Commence full UAT 

 

 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary
ACS042 - Delivered Catering Procurement 

Project closed on 28/05/21

Project closure report

 

Section Five: Programme Risks

The Risk 9 - Programme Management budget for 2019-20 being exceeded has been closed - programme budget not exceeded for the year

Date Updated Risk Ref. Programme Risks RAG Status Risk Owner
20/07/21 11

Disruption from the current Novel coronavirus (Covid-19) outbreak

 Green Andrew Glass
20/07/21 12 ACE System Integrations with People and Money Amber  Andrew Glass

Section Six : Programme Meeting Minutes

The minutes from the programme meetings since July 2018 can be located on the Accommodation Catering and Events SharePoint site

 

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Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Current uncertainties regarding People and Money integrations
This article was published on

Programme Info

Programme
Accommodation Catering and Events (ACE)
Programme Manager
Andrew Stewart
Programme Owner
Andrew Glass
Status
Open

Session 23/24

Documentation

Not available.