Report for August 2014

Report Date
August 2014

Report compiled by Tim Gray, IS Apps Programme Managers for Stuart McFarlane  (Programme Owner) 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions form Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

This month two new projects have started, Update and Rationalise Windows Web Hosting and Additional BI Tools. Planning on these projects is due to complete next month. Work has continued on all other active projects.

This year's programme budget is not yet balanced. Estimates to complete for the New Visitor Registration System have not been finalised. When this is complete the programme owner and programme manager will discuss the options available to balance the programme. 

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary
Wiki Service Improvement

Project to start December 2014

No dependencies.

Committee Intranet Migration

Project to start October 2014

No dependencies.

SharePoint Demonstrator Projects

Project to start October 2014

No dependencies.

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

ITS092 

BOXI Upgrade

Compliance

Milestones 

05-Sep-2014Close ProjectClose
RAG Status

GREEN

Report by Craig Middlemas for August 2014

Achievements in Last Period

  • Agreed date for the BI Explorer machine to the 2nd virtual machine.  This will now be delivered in COM015

Issues

  • None

Next Steps

  • Close the project

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

18-Sep-2014End of PlanningPlan

RAG Status

GREEN

Report by Tim Gray for August 2014

Achievements in Last Period

  • Planning started
  • Brief drafted
  • Date agreed with business partners for outstanding ITS092 work

Issues

  • No issues to report

Next Steps

  • Complete planning and sign off project brief
  • Commence business analysis
  • Complete planned work carried over from ITS092 

CMW010

Document Management System (Serengeti) Upgrade

Compliance

Milestones

28-Feb-2014End of PlanningPlan
08-May-2014Build ReviewBuild
12-Sep-2014Integration ReviewIntegrate
09-Oct-2014Acceptance ReviewAccept
14-Oct-2014DeploymentDeliver
30-Oct-2014Deployment ReviewDeliver
13-Nov-2014ClosureClose

RAG

GREEN

Report by Tim Gray for August 2014

The project returns to GREENas new milestones have been agreed.

Achievements in Last Period

  • Milestone re-planned again due to delay in resolution of integration issue
  • Work continues on integration - limited progress has been made on the EBIS integration
  • Integration issue escalated with Serengeti

Issues

  • Serengeti have now confirmed that the integration cannot be delivered as was stated in their original proposal

Next Steps

  • Continue to resolve integration issue
  • Compete Integration testing
  • Start UAT

COM008

Migrate Exchange to Office 365

Discretionary

Milestones

29-Aug-2014 Setup TEST Onsite Hybrid and Update TADDeliver
12-Sep-2014 ClosureClose

RAG Status

AMBER

Report by Morna Findaly for August 2014

The project is AMBERas there is a risk that  the delivery milestone for the TEST environment will be achieved.

Achievements this period

  • Email lookup tool moved to new server.
  • Live services decomissioned and decomissioning sign-off agreed
  • Estimate to create TEST envronment  agreed.
  • Milestone for TEST environment  agreed.
  • New budget  agreed.

Issues

  • Continuing issues relating to  using either ADFS TEST or  DEV environments in order to create TEST deliverable.

Next Steps

  • TEST environment to be delivered and signed off.
  • TAD to be completed.
  • Project to close.

COM011

New Visitor Registration System

Discretionary

Milestones

24-Mar-201424-Mar-2014Start of Project
17-Jul-201415-Jul-2014End of Planning
03-Oct-201401-Sep-2014Foundations Completed
30-Jan-201512-Dec-2014Delivery of Final Release
13-Feb-201523-Jan-2015Closure

RAG Status

 RED
 

Report by Maurice Franceschi for August 2014

The project is RED

The Foundation stage has taken much longer than had been estimated, both in effort and elapsed.
 
Elapsed -

This is a combination of lack of experience across the team in Agile development, as well as the large number of user stories generated by the workshop. Also due to change of busienss analysts, but also the slow progress on analysis of system and user stories up to early August. Analysis is on better footing now.

Due to amount of time it has taken dev tech to preapre the live environents, almost two months longer than expected.
 
Budget - the Foundations stage is just over 150 days estimate, which is just over 110 days higher than initial estimate. This means around 60 days unplanned carry over into 2014/15.
 
Also, although estimations and prioritisations are not done yet, the 'gut feel' is that 6-7 iterations will be needed to provide a minumum viable product. The reduction if budget by management has left us with enough budget for 3 iterations (assuming 20-22 days effort per iteration). So another 70-80 days effort is likely to be needed to develop the application.
 

Project Manager has spoken to Sponsor and Programme Manager. There will be a decision once the estimations have been made.

Achievements in Last Period

  • e-plan Foundations Phase with new dates - done
  • complete user stories and input them into Jira - done
  • prioritise and estimate stories - not achieved
  • plan Build phases - not achieved
  • Complete Environments for Agile Development - not achieved

 

Issues

  • See above

Next Steps

  • prioritise and estimate stories
  • plan Build phase
  • complete Environments for Agile Development
  • find funding for the project

CMW012

Election Count System Upgrade

Compliance

Milestones

05-Sep-2014Build
22-Sep-2014ASOR
01-Oct-2014Deployment
13-Oct-2014DSOR
16-Oct-2014Closure

RAG Status

GREEN

Report by Sue Woodger for August 2014

 

Achievements

  • Build resumed on 11 August and is now completed. Peer testing started week beginnning 8 September

 

Issues

  • No issues

 

Next Steps

  • Peer testing complete
  • Build signoff by 12 September

 

 

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Milestones

19-Sep-2014Planning sign-offPlan

RAG Status

GREEN

Report by David Watters for August 2014

Achievements in Last Period

  • Request for TR code submitted to WIS

Issues

  • None

Next Period

  • Project brief to be submitted to WIS

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

 

 

 

 

Section Five: Actions/Notes from monthly meeting 

 

ProjectAction / NotesResponsibilityStatus
COM011Inform PM that the project should aim to deliver product after 3 iterationsTGComplete
ITS092Change RAG status to GREEN. In form PM closure report to be submitted to WIS by 12/09/14 or closure milestone movedTGComplete
COM008Inform PM hat project budget will be capped at days allocated for 2014/15TGComplete
Closed projectsRemove last years closed projects from reportTGComplete
To be started projectsUpdate projects not yet startedTGComplete