Report for June 2015

Report Date
June 2015

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner) - DRAFT

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

In this reporting period work has continued on all active projects. The BI project remains amber although some progress has been made here, the project team are optimistic that the proposed technical solution can be signed off in the next reporting period. The Wiki project is also amber this month. Issues have been discovered during load testing, preventing sign off. This is under investigation.

 

The other project have the RAG status green albeit with some milestone delays. This will result in the programme incurring an overspend into next year of approximately 12-15 days. This effort could increase if scope changes are made to the SharePoint project. The VRS project will now go live after the change freeze, the extent of this delay is down to prolonged planned leave. 

 

Forward Look, RAG and Resource Summary

 

 Section Two: Projects Not Started

All planned projects are now in flight.

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

Please review/update milestones

 
03-Jul-2015Build ReviewBuild
10-Jul-2015Integration ReviewIntegrate
24-Jul-2015Acceptance ReviewAccept
27-Jul-2015DeploymentDeliver
14-Aug-2015DSORDeliver
28-Aug-2015ClosureClose

 

 

 

 

RAG Status

AMBER

Report by Colin Watt June 2015

 

Achievements in Last Period

  • Further discussions with Influential about feasible options in the timeline required to deliver a crystal reports sharing solution for RMAS; options were considered within Development Technology and Service Management; there was low confidence that the option proposed by Influential would avoid the issues experienced earlier in the project.
  • Meeting with Influential consultant 24/06/15; Development Technology proposed exploring a new option based on setting up a trusted connection using the webs session, leaving the BI suite more intact.
  • Proof of concept of new solution on Dev, client connections successfully connected (minus EASE challenge); Development Technology requesting necessary certificates and load balancer changes in order to fully test on Dev.

 

Issues

  • Potential resource conflict in ITI to carry out load balancer configuration to support new solution. PM to raise with ITI and escalate as necessary.

 

Next Steps

  • Agree revised approach and milestones with Project Sponsor.
  • Test solution on Dev and Test environments.

COM016

Committee Intranet Migration

Discretionary

Milestones

Please review/update milestones

 

 

 

RAG Status

GREEN

 

Report by Colin Watt for June 2015

 

Achievements in Last Period

  • Phase 1 (Committee Intranets) Build complete and signed off.
  • Phase 1 UAT plans developed.
  • Phase 1 candidate sites being migrated w/c 29/06/15.
  • Phase 2 (SharePoint demonstrators) prototypes developed based on engagement with HR for IS.

 

Issues

  • Code to publish guest links for documents to the public facing site stopped working due to changes made by Microsoft; this API is now unsupported so an alternative approach has been implemented requiring committee users to set document attributes when publishing open papers. This delayed the Build review but has now been resolved.
  • Build sign off was delayed due to search failing. This issue was traced to the settings associated with Major / Minor document versioning; This issue has now been resolved. 
  • SharePoint Contractor has been assigned to a number of projects and has had limited time to work on design documentation for the SharePoint demonstrator work with HR for IS. Contractor finishes work 03/07/15 therefore PM has agreed with Project Sponsor that work is reviewed at that point.

 

Next Steps

  • Contractor to produce documentation for Phase 2 Demonstrator prototypes.
  • Service Management to agree deployment checklists with Apps Management.

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Milestones

Please review/update milestones

15-Jun-2015Commence migrations to LIVE (Deployment milestone)Deliver
23-Jul-2015Deployment sign-offDeliver
31-Jul-2015Project closureClose

 

 

 

RAG Status

GREEN

Report by David Watters for June 2015

Achievements this Period

  • TEST service - servers built and tested. Test migrations completed and signed off.
  • Acceptance sign-off submitted.
  • LIVE service - some databases already migrated successfully.
  • LIVE server ready - awaiting application of CF10 license 

Issues

  • CF10 license had to be renegotiated with Adobe (delayed sign-off planned for 15/05)

Next Steps

  • Database migrations to be completed
  • LIVE migrations of websites to commence
  • Project completion to commence

 

COM017

WIKI Service Improvement

Discretionary

Milestones

 

19-Jun-2015Acceptance sign-offAccept
02-Jul-2015Deployment to LIVEDeliver
08-Jul-2015Deployment sign-offDeliver
24-Jul-2015Project closureClose

RAG Status

AMBER

Report by David Watters for June 2015

Achievements this Period

  • UAT undertaken with no reported issues
  • Load testing started

Issues

  • Load testing has produced results deemed not acceptable
  • Testing stage not signed off yet
  • Live deployment postponed 

Next Steps

  • Testing to be completed
  • Date for LIVE upgrade/migration to be replanned
  • Upgrade of LIVE to be carried out

 

RAG status is AMBER because of need to plan new dates for sign-off of Acceptance and Deployment to Live

COM018

VRS Improvements

Discretionary

Milestones

Please review/update milestones

10-Jul-2015Integration sign off review
17-Jul-2015Acceptance sign off review
25-Aug-2015Deployment
08-Sep-2015Deployment sign off review
15-Sep-2015Project closure

 

RAG Status

GREEN

 

 

 

 

Report by Chris Konczak for June 2015

Achievements in Last Period

  • Build completed
  • Integration and acceptance testing started

Issues

  • Holidays delaying project. Will have a period of no activity in July and August before deployment to live

Next Steps

  • Complete Integration and acceptance testing
  • Resourcing secured for August deployment
  • Deployment, DSOR and project closure

 

 

COM019

IDM MIgration to Oracle 11G

Compliance

Milestones

       
03-Jul-2015 IntegrationIntegrate   
17-Jul-2015 Acceptance Sign Off (ASOR)Accept   
27-Jul-2015 DeploymentDeliver   
07-Aug-2015 Deployment Sign Off (DSOR)Deliver   
21-Aug-2015 ClosureClose   

RAG Status

GREEN

Report by Colin Forrest for June 2015

Achievements in the Last Period

  • We finalsied the plan and progressed into the Design and Build through June.
  • The Build has been signed off and as the month turned we have moved onto the TEST Migration which will take us through to the middle of July.
  • The team have worked together extremely well and the project is progressing as it is because of their efforts.
  • I'm happy to say that we are on schedule.

Issues

  • We have no real issues but must be wary of the ongoing risks within this project.  Particularly we are delivering into a busy time of year and our team will be under time pressure on this and other projects.

Next Steps

  • We are currently migrating the TEST database and aim to perform the LIVE migration before the end of the next reporting period.

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

ITS092 

BOXI Upgrade

Compliance

Report by Craig Middlemass

This project was closed on 22/10/14.

Please see the Completion Report for further information.

COM008

Migrate Exchange to Office 365

Discretionary

Report by Morna Findlay

This project was closed on 27/10/14.

Please see the Completion Report for further information.

CMW012

Election Count System Upgrade

Compliance

Report by Sue Woodger

This project was closed on 02/12/14

Completion report

CMW010

Document Management System (Serengeti) Upgrade

Compliance

Report by Tim Gray

This project was closed on

Completion Report

COM007

Migrate IDM to ORACLE SOA 11g and Upgrade Grouper

Compliance

Report by Karen Stirling

This project was closed on 30/04/15

Completion Report

SharePoint Demonstrator ProjectsProject withdrawn

Section Five: Actions/Notes from monthly meeting held on 08/07/15.

 

ProjectAction / NotesResponsibilityStatus
COM016 SharePoint Digital Space - IS Consolidation

Agreed to include as separate phase in COM016. If resourcing allows, RG to complete design with contractor to build.

Actions:

  1. Write up scope and submit to WIS
  2. Review RG availability and inform DB of plans
  3. Review contractor possibilities
  1. CW
  2. TG
  3. AC

 

  1. Open
  2. Complete
  3. Open  
Programme 14/15: Balance RowReview COM007 spend in 14/15 for balance rowTG

Open

Programme  15/16: BI/MI Project Due to start in August but will not start until COM015 is closed. Programme plan to be u[dated when remaining COM015 dates are confirmed.TGOpen  
Programme  15/16: DMS and Intranet in a BoxFunding status needs to be clarified with directors office.TGOn going - KB mailed on 09/07/15