Report for August 2015

Report Date
August 2015

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

In this reporting period work has continued on all active projects. After some post deployment issues the Wiki upgrade signed off deployment and will move to closure. COM015 has successfully deployed the main deliverable and COM016 has been re-planned based on work required during feedback from UAT (in both phases). The Windows Hosting project has been closed.

The programme has been balanced with 28 days available in the balance row. 

Forward Look and RAG

Resource Summary

 

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary
COM021 IDM Continuous ImprovementScheduled start: September 2015

AP56-044 BI/MI Datawarehouse strategy and proof of concept

Scheduled start: directly after COM015 is closed

AP56-002 Upgrade onsite Exchange Mail Relay Servers

Scheduled start: October 2015

AP56-050 Enhancements to Visitor Registration System

Scheduled start: January 2016

AP56-003 Annual Wiki Upgrade

Scheduled start: February 2016

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

02-Oct-2015Deployment ReviewDeliver
09-Oct-2015ClosureClose

 

RAG Status

GREEN

Report by Tim Gray August 2015

Achievements in Last Period

  • UAT successfully completed 
  • Solution deployed to LIVE
  • Estimate to complete revised
  • Milestones revised

Issues

  • RMAS connection issue passed over to RMAS Team (Jamie Thin) 

Next Steps

  • Clarify scope, what remains outstanding
  • Complete outstanding work
  • Enable 360 Eyes Auditing on LIVE
  • Deployment Review
  • Move to closure

COM016

Committee Intranet Migration

Discretionary

Milestones

11-Sep-2015Phase 1 (Committees) Acceptance ReviewAccept
25-Sep-2015Phase 1 (Committees) DeploymentDeliver
25-Sep-2015Phase 2 (Demonstrators) Acceptance ReviewAccept
02-Oct-2015Phase 2 (Demonstrators) DeploymentDeliver
09-Oct-2015Phase 2 (Demonstrators) Deployment ReviewDeliver
09-Oct-2015Phase 1 (Committees) Deployment ReviewDeliver
06-Nov-2015ClosureClose

 

RAG Status

GREEN

 

Report by Tim Gray for August 2015

Achievements in Last Period

  • Phase 2 Business Analysis Review signed off
  • Phase 2 Build Review signed off
  • Revised estimate based on current issues
  • Milestones re-planned 
  • Date corruption issue resolved

 

Issues

  • Number of issues raised in UAT on both phases which require rework

 

Next Steps

  • Phase 1 Acceptance Review
  • Phase 1 Deployment
  • Phase 2 Acceptance Review

COM017

WIKI Service Improvement

Discretionary

Milestones

 

08-Sep-2015Deployment sign-offDeliver
17-Sep-2015Project closureClose

RAG Status

GREEN

Report by David Watters for August 2015

Achievements this Period

  • Migration & deployment deployed in LIVE
  • Recovery team established to address issues in LIVE
  • Recovery achieved and group closed

Issues

  • Multiple issues encountered after LIVE upgrade
  • Additional 20 days effort required across IS Apps Division
  • Project milestones revised because of extra work and monitoring

Next Steps

  • Deployment sign off [achieved 08/09]
  • Project closure

COM018

VRS Improvements

Discretionary

Milestones

18-Sep-2015Acceptance sign off review
30-Sep-2015Deployment
14-Oct-2015Deployment sign off review
23-Oct-2015Project closure

 

RAG Status

GREEN

 

 

 

 

Report by Chris Konczak for August 2015

Achievements in Last Period

  • JIRAs fixed for integration sign off

Issues

  • Senior Management require that the technical service headings in VRS are replaced with user orientated services as used in the service catalogue. This abstraction layer needs to be mapped to corresponding technical services in the IDM as well as email triggers where necessary. This has now held up the integration sign off and pushed the milestones out
  • Budget increase of 5 days required to carry out the scope change

Next Steps

  • Updates to service selection
  • Integration Testing signoff
  • Deployment sign off

 

 

COM020

SharePoint Digital Space for IS Consolidation

Discretionary

Milestones

 
17-Sep-2015Delivery Sign Off ReviewDeliver
30-Sep-2015CloseClose

RAG Status

GREEN

Report by Colin Watt for August 2015

Site was completed and delivered to schedule - launch to IS Staff is pending content addition by IS Corporate and IS Divisional champions, led by Change Manager.​

Achievements in Last Period

  • Build completed and signed off.
  • UAT completed and signed off.
  • Acceptance completed and signed off.
  • Dev and Live sites deployed.
  • Handover documentation produced by SharePoint contractor.
  • Training session for divisional champions arranged.

Issues

  • No major issues.
  • Training for divisional champions and user group reps arranged for 11/09/15 - this was the earliest possible date due to availability of attendees and SharePoint contractor. Project Sponsor requested that training session also include Change Manager, who was due to start 04/09/15, who will pick up ownership of the site and content addition.
  • DSOR and closure rescheduled at request of Project Sponsor until after formal launch to IS Staff.

Next Steps

  • DSOR.
  • Closure.

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

 

COM019

IDM MIgration to Oracle 11G

Compliance

Report by Colin Forrest

This project was closed on 21/08/15 (WIS Notes 21/08/15).

Please see the Completion Report for further information.

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Report by David Watters

This project was closed on 21/08/15 - Completion Report

Section Five: Actions/Notes from monthly meeting held on 10/08/15.

 

ProjectAction / NotesResponsibilityStatus
Programme 2015/16: Forward LookRemove Strategic Review of Document Management and replacement projectTG

Complete

Programme 2015/16: FundingReview funding status and options for Intranet in a Box projectACOpen