Report for September

Report Date
September 2015

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

There has been a change to the way that the project RAG status is determined for all IS Projects, with the changes applying from this month onwards. The main change is that the RAG will now also reflect the changes over the last month, whereas previously it was the current status at the time of writing the report. This means that if there has been a change to the time, cost and/or scope during the reporting period that would otherwise have made the project status RED or AMBER at that time, then the project will be reported as RED or AMBER. This means that we expect to see more RED or AMBER projects than previously. A one-page summary of the ISG RAG status indicators is available on this page.

In this reporting period work has continued on all active projects, however there will be delays to project due to the issues detailed in the reports. The Upgrade onsite Exchange Mail relay Servers project will probably not start in October due to resource conflicts in Project Services. A new in year project will start next month. This project which will integrate Timetabling with Office 365 will start with approximately 75 days effort which will need to be accomodated within the ISG portfolio. 

 

Forward Look and RAG

Resource Summary

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary

AP56-044 BI/MI Datawarehouse strategy and proof of concept

Scheduled start: directly after COM015 is closed

AP56-002 Upgrade onsite Exchange Mail Relay Servers

Scheduled start: October 2015

AP56-050 Enhancements to Visitor Registration System

Scheduled start: January 2016

AP56-003 Annual Wiki Upgrade

Scheduled start: February 2016

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

02-Oct-2015Deployment ReviewDeliver
09-Oct-2015ClosureClose

 

RAG Status

RED

Report by Tim Gray September 2015

Achievements in Last Period

  • Outstanding activity agreed 
  • Significant number of JIRAs resolved
  • Enable 360 Eyes Auditing on LIVE

Issues

  • An issue on DEV and TEST caused by changes made additional EASE 2nd challenge work has rendered these environments unusable 

Next Steps

  • Resolve EASE Issue
  • Complete IDT hand over 
  • Deployment Review
  • Move to closure

Due to current issue on DEV and TEST the RAG status is RED

COM016

Committee Intranet Migration

Discretionary

Milestones

11-Sep-2015Phase 1 (Committees) Acceptance ReviewAccept
25-Sep-2015Phase 1 (Committees) DeploymentDeliver
25-Sep-2015Phase 2 (Demonstrators) Acceptance ReviewAccept
02-Oct-2015Phase 2 (Demonstrators) DeploymentDeliver
09-Oct-2015Phase 2 (Demonstrators) Deployment ReviewDeliver
09-Oct-2015Phase 1 (Committees) Deployment ReviewDeliver
06-Nov-2015ClosureClose

 

RAG Status

AMBER

 

Report by Tim Gray for September 2015

Achievements in Last Period

  • Milestones re-planned due to BA availability (illness)
  • Some JIRAs resovled
  • Milestones re-planned
  • ​Phase 2 Usability issues identified

Issues

  • Business Analyst unavailable

Next Steps

  • Phase 1 Acceptance Review
  • Phase 1 Deployment
  • Phase 2 Acceptance Review

COM018

VRS Improvements

Discretionary

Milestones

23-Oct-2015Acceptance sign off review
27-Oct-2015Deployment
10-Nov-2015Deployment sign off review
24-Nov-2015Project closure

 

RAG Status

AMBER

 

 

 

 

Report by Chris Konczak for September 2015

Achievements in Last Period

  • Scope change for Service selection page completed
  • Budget increase of 5 days required to carry out the scope change secured
  • Integration testing sign off achieved

 

Issues

  • Services need to be populated from the Service Catelogue to complete UAT. Services are being reviewed as we are populating, hence UAT is a 3 week process.
  • Milestones moved due to UAT taking more time than expected

 

 

Next Steps

  • UAT sign off
  • Deployment sign off

 

COM020

SharePoint Digital Space for IS Consolidation

Discretionary

Milestones

 
08-Oct-2015Delivery Sign Off Review
22-Oct-2015Close

RAG Status

GREEN

Report by Colin Watt for September 2015

Site was completed and delivered to schedule - launch to IS Staff is pending content addition by IS Corporate and IS Divisional champions, led by Change Manager.

Achievements in Last Period

  • Service Management Team Manager (on behalf of Senior Supplier) and PM met with Change Manager to ensure no post deployment snagging for site launch.

 

Issues

  • No major issues.
  • DSOR and closure rescheduled at request of Project Sponsor until after formal launch to IS Staff. This was later than anticipated 
  • Change Manager indicated launch would take place w/c 14/09 but this was delayed until w/c 28/09 which pushed the DSOR back.

 

Next Steps

  • DSOR.
  • Closure.

COM021

IDM Continuous Improvement

Discretionary

Milestones

30-Sep-2015 30-Sep-2015 Planning - Project BriefPlan 
28-Nov-2015 28-Nov-2015 Phase 1 deployment (TBC)Execute 
29-Apr-2016 29-Apr-2016 Phase 2 deployment (TBC)Execute 
06-May-2016 06-May-2016 Closure (tbc)Close 

RAG Status

GREEN

Report by Karen Stirling for September 2015

 

Achievements in Last Period

  • Project initiated, website set up
  • Project brief drafted
  • Estimation in progress

Issues

  • n/a

Next Steps

  • Complete planning
  • Start build

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

 

COM019

IDM MIgration to Oracle 11G

Compliance

Report by Colin Forrest

This project was closed on 21/08/15 (WIS Notes 21/08/15).

Please see the Completion Report for further information.

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Report by David Watters

This project was closed on 21/08/15 (WIS Notes 21/08/15)

Please see the Completion Report for further information

COM017

Wiki Service Improvement

Discretionary

Report by David Watters

This project was closed on 02/10/15 (WIS Notes 02/10/15)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 12/10/15.

 

ProjectAction / NotesResponsibilityStatus