Report for October 2015

Report Date
October 2015

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

In this reporting period two new project are underway. COM021 has completed planning and will deliver improvements to IDM. A second project COM022 will integrate part of academic timetabling into Office 365 calendar. Work continues on the post deployment issues in DEV on BI. COM016 has suffered a further delay due to BA illness. 

Finally, COM020 which delivered the SharePoint site for IS consolidation has closed.

Forward Look and RAG

Resource Summary

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary

AP56-044 BI/MI Datawarehouse strategy and proof of concept

Scheduled start: directly after COM015 is closed

AP56-002 Upgrade onsite Exchange Mail Relay Servers

Scheduled start: October 2015

AP56-050 Enhancements to Visitor Registration System

Scheduled start: January 2016

AP56-003 Annual Wiki Upgrade

Scheduled start: February 2016

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

06-Nov-2015Deployment ReviewDeliver
20-Nov-2015ClosureClose

 

RAG Status

AMBER

Report by Tim Gray October 2015

Achievements in Last Period

  • DEV rebuilt 
  • IDT Handover completed
  • Crystal reports connectivity issues resolved

Issues

  • Some issues remain open on DEV JIRA-28 

Next Steps

  • Complete EASE  testing on DEV
  • Deployment Review
  • Move to closure

COM016

Committee Intranet Migration

Discretionary

Milestones

TO BE REVISED

11-Sep-2015Phase 1 (Committees) Acceptance ReviewAccept
25-Sep-2015Phase 1 (Committees) DeploymentDeliver
25-Sep-2015Phase 2 (Demonstrators) Acceptance ReviewAccept
02-Oct-2015Phase 2 (Demonstrators) DeploymentDeliver
09-Oct-2015Phase 2 (Demonstrators) Deployment ReviewDeliver
09-Oct-2015Phase 1 (Committees) Deployment ReviewDeliver
06-Nov-2015ClosureClose

 

RAG Status

AMBER

 

Report by Tim Gray for October 2015

Achievements in Last Period

  • No achievements this month

Issues

  • Business Analyst remains unavailable
  • Service Management availability
  • Project Manager availability
  • Phase 2 usability rework moved out due to scheduling issues

Next Steps

  • Reschedule milestones (WIS rejected 
  • Phase 2 Acceptance rework
  • Phase 1 Acceptance Review
  • Phase 1 Deployment
  • Phase 2 Acceptance Review

COM018

VRS Improvements

Discretionary

Milestones

19-Nov-2015Deployment sign off review
24-Nov-2015Project closure

 

RAG Status

GREEN

 

 

 

 

Report by Chris Konczak for October 2015

 

Achievements in Last Period

  • Services populated from Service Catelogue
  • UAT started and completed.
  • All JIRAs from UAT closed

Issues

  • None

Next Steps

  • Deployment (now due on 5th November)
  • Deployment sign off
  • Closure

COM021 IDM Continuous Improvements

Discretionary

Milestones

18-Dec-2015Phase 1 Build Complete (TBC)
05-Feb-2016Phase 1 - Acceptance complete (TBC)
19-Feb-2016Phase 1 Deployment (TBC)
29-Apr-2016Phase 2 Deployment (TBC)
06-May-2016Closure (tbc)

 

RAG Status

GREEN

 

Report by Karen Stirling for October 2015

 

Achievements in Last Period

  • Project brief issued out for review and sign off completed
  • Estimates for priority Phase 1 development completed and identified for development work to commence
  • JIRA dashboard created to help prioritise requirements and track progress
  • 4 days KSR effort agreed to help with Apps management resource for testing

Issues

  • Project brief delayed due to PM unplanned leave
  • Developer aligned to project is allocated to Priority 1 project however it has been agreed with ISG Resource Manager that a 6 week block booking is assigned to the resource whereby they can pick up developments when time on other project is not required

Next Steps

  • Service Management to complete UAT test plan for prioritised requirements
  • Commence build activities

 

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Milestones (pending brief sign off)

06-Nov-2015Brief sign off
06-Nov-2015Contract is signed
18-Nov-2015Calsync installed in TEST
09-Dec-2015Sign off UAT-Go/no Go
16-Dec-2015Calsync installed in LIVE
11-Jan-2016Switch LIVE completed
25-Jan-2016Deployment Sign Off review (DSOR)
08-Feb-2016Close

RAG Status

GREEN

Report by Franck Bergeret for October 2015

Achievements this period

  • Initiated project
  • Reviewed contract with Procurement, Updat esent to vendor for review
  • Brief in progress

Issues

N/A

Next Steps

  • Sign contract
  • Sign off brief
  • Complete prep tasks (Test VM set up and database view created)
  • Install Calsync in Test with vendor

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

 

COM019

IDM MIgration to Oracle 11G

Compliance

Report by Colin Forrest

This project was closed on 21/08/15 (WIS Notes 21/08/15).

Please see the Completion Report for further information.

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Report by David Watters

This project was closed on 21/08/15 (WIS Notes 21/08/15)

Please see the Completion Report for further information

COM017

Wiki Service Improvement

Discretionary

Report by David Watters

This project was closed on 02/10/15 (WIS Notes 02/10/15)

Please see the Completion Report for further information

COM020

SharePoint Digital Space for IS Consolidation

Discretionary

Report by Colin Watt

This project was closed on 30/10/15 (WIS Notes 30/10/15)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 09/10/15.

 

ProjectAction / NotesResponsibilityStatus