Report for February 2016

Report Date
February 2016

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner) 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

In this reporting period work has continued on all active projects. The final project to start this year, the Wiki upgrade is now in planning. Days have been transferred to the COM programme to cover additional cost and scope om Timetabelling integration with O365 and the Wiki Upgrade. The cold fusion upgrade projects are progressing as planned. Finally the Committee Intranet project and BI Dashboards/Reports projects are nearing closure.

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary

AP56-003 Annual Wiki Upgrade

Scheduled start: February 2016

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

18-Mar-2016Deployment Review
25-Mar-2016Closure

RAG Status

GREEN

Report by Tim Gray February 2016

Achievements in Last Period

  • Solution for security issue JIRA-25 implemented on DEV and TEST

Issues

  • No new issues

Next Steps

  • Complete testing and implement on LIVE
  • Deployment Review
  • Closure

COM016

Committee Intranet Migration

Discretionary

Milestones

11-Mar-2016 Phase 1 (Committees) Deployment Review
25-Mar-2016 Closure

RAG Status

GREEN

 

Report by Tim Gray for February 2016

Achievements in Last Period

  • Complete handover for phase 1 and 2
  • Phase 1 deployed
  • Phase 2 deployed

Issues

  • No issues to report

Next Steps

  • Complete deployment review for phase 1
  • Move to closure

Milestones

COM021 IDM Continuous Improvements

Discretionary

Milestones

04-Mar-2016Phase 1 - Acceptance complete
08/15-Mar-2016Phase 1 - Deployment (tbc)
17/24-Mar-2016Closure (tbc)

RAG Status

GREEN

 

Report by Karen Stirling for February 2016

 

Achievements in Last Period

  • Grouper upgrade in Live completed 9th February
  • Analysis of Phase 2 requirements completed early -  COM021-26 DOB wrongly inserted has been bought into scope for Phase 1 with all other requirements for Phase 2 agreed as ‘no further action’ at this time
  • UAT to complete for remaining JIRAS 
  • Preparations for Phase 1 deployment

    Issues

  • Review COM 021-31(and 11, 12) with developer to confirm if any rework required and retest if necessary. Estimated further (2,3,3) days to complete
  • Require for some of COM021 developments to be rolled back to allow COM023 testing to complete as these code changes are impacting VRS, currently being checked if this is correct situation. Testing on COM023 is not expected to start until Tuesday 1st March therefore final UAT Acceptance on COM021 will be delayed and also deployment of Phase 1 to live. Request has been issued for deployment date confirmation from Student Systems proposed either 8th /15th March, milestones to be approved following this agreement.
  • PICCL raised to mark Phase 2 milestones withdrawn as no longer required and remaining budget to be return to COM Programme

 

Next Steps

  • Deployment to Live for Phase 1
  • Complete Closure of project

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Milestones 

 

08-Mar 2016Sign off UAT-Go/no Go
08-Mar-2016Deploy View changes to Live (new)
09-Mar-2016Switch LIVE completed
25-Mar-2016Deployment Sign Off review (DSOR)
18-Apr-2016Close

RAG Status

RED

Report by Franck Bergeret for February 2016

 

 

Achievements this period

  • Documentation completed: TAD/Operations procedure for roll forward of Calsync and Disaster Recovery

Issues

  • Resolved: revised estimates https://www.projects.ed.ac.uk/project/com022/issues/13
  • Open: Function testing issues. Testing has not completed as planned on 28/2. There is a performance issue being addressed by the vendor. The delay has also been caused by the impact of TTU011 project with go live issues being addressed by Timetabling resource (Sabrina) not available for this project, and for the Test environment being unavailable while TTU011 load testing was taking place.  Further delay to acceptance sign off expected. 
  • Open: changes to the View are required as reported on jiras COM022-11-Duplicates, COM022-4 Jointly Taught ACtivities not displayed-However Greg is not available, need to conflict and organise a handover before he leaves
  • New scope requested by Timetabling for the View COM022-14
  • New Risk: the product will not be running as a service before the student end of term end March risk14

Next Steps

  • Address function testing issues
  • Conflict Greg's time and get a handover 
  • Schedule load testing on the new View in Test
  • Reschedule tasks for Acceptance sign off, handover to Production

COM023: Enhancements to Visitor Registration System (including CF Upgrade)

Discretionary

Milestones

11-Mar-2016Enhancements Analysis
25-Mar-2016Enhancements Design
05-Apr-2016CF upgrade Integration/Acceptance
11-Apr-2016CF upgrade deploy to Live
22-Apr-2016CF upgrade Deployment review
02-May-2016Confirm scope for phase 2
17-Aug-2016Enhancements Build TBC
12-Sep-2016Enhancements Integration TBC
10-Oct-2016Enhancements Acceptance TBC
13-Oct-2016Enhancements Deploy to Live TBC
25-Oct-2016Enhancements Deployment review TBC
31-Oct-2016Close

 

RAG Status

GREEN

Report by Sue Woodger for February 2016

 

Achievements

  • Build milestone achieved 15 February 16 with the caveat that we could not test in Dev due to issues with Dev SOA (originated in COM021A) and that when we move the code from Dev to Test it will completely overwrite what is in Test. Jiras were retested in Test and no issues found.

 

Issues

  • Business analysis on Enhancements pushed out to 11 March because of BAs time required on LMP projects- agreed with Change Manager
  • Another issue has now come to light regarding post parameters. Issue is that we do not want to change code so it affects only this instance but it is giving errors in the functionality of the system – in functional accounts. We therefore have to treat this as a migration issue as it is a showstopper and Michael will give an estimation of time to resolve the issue. Chris however can start UAT tomorrow (2 March 16) focussing on everything except functional accounts. Once issue is resolved Chris can then test functional accounts. This will not affect milestones as the UAT signoff is not until 5 April

 

Next steps

  • UAT signoff expected 5 April 16
  • Replan Enhancements based on Michaels estimates
  • CF Upgrade deploy to Live on 11 April – this is likely to be brought forward if issues in UAT resolved early

 

COM024

COM Programme CF updates

Discretionary

 

 

Milestones

04-Mar-2016Events Booking Acceptance (Integration and acceptance amalgamated)
10-Mar-2016Events Booking Deployment - not live before ILW
18-Mar-2016DSOR
25-Mar-2016Close

 

RAG Status

GREEN

Report by Sue Woodger for February 2016

Achievements

  • EVES ASOR was held last month and approved subject to actions – all actions have now been completed. AppsMan and Dev also checked and confirmed that EVES was not affected by the same code differences errors that happened in Events Booking.
  • EVES handover held 23 February 16
  • EVES deployed to Live 1 March 16
  • Events Booking UAT was delayed but has started today and is expected to be completed this week

Issues

  • Events Booking UAT was started but issues became apparent quite early on. There were differences in the code in SVN and that on the current LIVE and old TEST systems which meant errors were thrown up in testing. Ryan had to merge the latest production branch into the trunk and redeploy the code to Dev and Test then redo the diff versus LIVE and check for more differences. It was suspected that the differences were bug fixes that had not made it into the correct branch in SVN. We also needed to change timeout values so scheduled tasks would run.
  • Another issue has come to light today whereby CF Admin is not pointing at files which is stopping feedback forms. There was a discussion at the weekly meeting as to who should look into this - Andrew and Ryan will now work on this today to sort out. Chris will test User Interface first then can move on to scheduled tasks after Ryan and Andrew have sorted the code.

Next steps

  • Events Booking UAT completed by 4 March
  • Events Booking Live on 10 March
  • DSOR due 18 March
  • Closure on 25 March

 

COM025

BI Architechture

Discretionary

Milestones

19-Feb-2016 Project BriefPlan   
26-Feb-2016 Analysis (Current)Analyse   
25-Mar-2016 Analysis (Future Developments)Analyse   
29-Apr-2016 Produce BI StrategyDesign   
27-May-2016 Assess BI StrategyAccept   
24-Jun-2016 Final Strategy Sign OffDeliver   
15-Jul-2016 ClosureClose   

RAG

GREEN

Report by Colin Forrest for February 2016

Achievements in Last Period

  • Project brief progressed

Issues

  • Planning taking longer than anticipated

Next Steps

  • Sign off brief and milestones

COM026

Wiki Upgrade

COM026

WIKI Upgrade

Discretionary

Milestones - to be planned and signed off

 

 

RAG Status

RED

Report by Jason Fiddes for February 2016

Achievements in Last Period

  • Project Kick off with Business Lead & IS Apps DevTech.
  • Planning on going
  • Resources secured to deliver against majority of plan - final negotiations on going to secure for Genomics work

 

Issues

  • Upgrade project was estimated and approved at 50 days. Additional scope added to recode IDM connecter has added 8 days. Request to add Genomics migration has added another 20 days, meaning 78 days in total now required. Still to be agreed and approved.

Next Steps

  • Sign off brief and milestones

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

 

COM019

IDM MIgration to Oracle 11G

Compliance

Report by Colin Forrest

This project was closed on 21/08/15 (WIS Notes 21/08/15).

Please see the Completion Report for further information.

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Report by David Watters

This project was closed on 21/08/15 (WIS Notes 21/08/15)

Please see the Completion Report for further information

COM017

Wiki Service Improvement

Discretionary

Report by David Watters

This project was closed on 02/10/15 (WIS Notes 02/10/15)

Please see the Completion Report for further information

COM020

SharePoint Digital Space for IS Consolidation

Discretionary

Report by Colin Watt

This project was closed on 30/10/15 (WIS Notes 30/10/15)

Please see the Completion Report for further information

COM018

VRS Improvements

Discretionary

Report by Chris Konzak

This project was closed on 11/12/2015 (WIS Notes 11/12/2015 )

Please see the Completion Report for further information

AP56-002 Upgrade onsite Exchange Mail Relay Servers

Discretionary

Project withdrawn on 27/11/15 see PRICCL 23 and WIS Notes 27/11/15

Section Five: Actions/Notes from monthly meeting held on 09/10/15.

 

ProjectAction / NotesResponsibilityStatus
COM021Agree whether security issue will be dealt with in the projectTG to raise with KSOpen
 Deployment milestone to be confirmedTG to raise with KSOpen
COM023Clarift days agreement with AC regarding next year's workTG to follow up with SWOpen