Report for January 2016

Report Date
January 2016

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner) 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

In this reporting period mid-year review was completed. Although the programme balance row is sitting at 0 days the programme is in relatively good shape with progress this month on all projects. The Cold Fusion upgrade projects are in full flight with progress on all applications.

COM016 and COM022 are AMBER having encountered delay/issues but are expected to return to GREEN next month. 

 

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary

AP56-003 Annual Wiki Upgrade

Scheduled start: February 2016

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

19-Feb-2016Deployment Review
04-Mar-2016Closure

RAG Status

GREEN

Report by Tim Gray January 2016

Achievements in Last Period

  • Solution for security issue JIRA-25 agreed awiting implementaion and testing

Issues

  • No new issues

Next Steps

  • Implement solution for security issue
  • Deployment Review
  • Closure

COM016

Committee Intranet Migration

Discretionary

Milestones

22-Jan-2016 Phase 2 (Demonstrators) Acceptance Review
27-Jan-2016 Phase 2 (Demonstrators) Deployment
03-Feb-2016 Phase 2 (Demonstrators) Deployment Review
05-Feb-2016 Phase 1 (Committees) Deployment
10-Feb-2016 Phase 1 (Committees) Deployment Review
25-Feb-2016 Closure

RAG Status

AMBER

 

Report by Tim Gray for January 2016

Achievements in Last Period

  • Phase 1: All JIRAs for phase 1 
  • Phase 1 Acceptance completed
  • Phase 2: Additional development for HR site completed
  • Phase 2 Acceptance completed bar additional development
  • User documentation completed

Issues

  • Potential resource conflict for developer's time

Next Steps

  • Complete handover for phase 1 and 2
  • Complete deployment for phase 1 and 2 

COM021 IDM Continuous Improvements

Discretionary

Milestones

24-Feb -2016Phase 1 - Acceptance complete
01-Mar-2016Phase 1 - Deployment
17-Mar-2016Phase 2 - Analysis
13-Apr-2016Phase 2 - Build Complete
04-May-2016Phase 2 - Acceptance Complete
11-May-2016Phase 2 - Deployment
25-May-2016Closure

RAG Status

GREEN

 

Report by Karen Stirling for January 2016

 

Achievements in Last Period

  • Grouper upgrade in test completed
  • Build activities for phase 1 development fixes completed and signed off
  • User Acceptance Testing underway with following JIRAS completed ready for deployment COM021-3, 8,12 (end date) and 14.
  • Student System team provided necessary test data
  • Grouper Upgrade to Live agreed and confirmed with Student Systems for 2nd February - Service Alert in place

 

Issues

  • Following testing of COM 021-31(and 11, 12) Apps Management  has requested testing to be placed on hold until project developer returns from leave as testing results are unclear against original requirements for JIRAs. Acceptance milestone to be revised and Deployment date moved out 1 week to cover any UAT rework.

 

Next Steps

  • Grouper upgrade in Live scheduled for 2nd February
  • UAT to complete for remaking JIRAS and sign off for Phase 1
  • Preparations for Phase 1 deployment
  • Deployment to live for phase 1 developments now expected 1st March
  • Review and prioritise phase 2 requirements

 

The project current status is GREEN

 

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Milestones 

 

05-Feb-2016Sign off UAT-Go/no Go
05-Feb-2016Deploy View changes to Live (new)
09-Feb-2016Switch LIVE completed
01-Mar-2016Deployment Sign Off review (DSOR)
16-Mar-2016Close

RAG Status

AMBER

Report by Franck Bergeret for January 2016

Achievements

  • Installation of Calsync in Test completed by the vendor, including Office 365 connection and monitoring.
  • Installation in Live of Calsync application and database has been completed. 
  • Load testing of the Timetabling->Calsync connection completed in Test

Issues

  • Open: Function testing is being delayed to w/c 1/2 due to Timetabling resource (Sabrina) not available (off sick) piccl6 Further delay to acceptance sign off expected. 
  • Open: changes to the View to accommodate the jointly taught and variant activities is still to be completed by Greg, due w/c 1/2 piccl8. This may be conflicted with TTU011 for resource.
  • Resolved: agreed that DR testing exercise is not required, but documentation will be completed and added to TAD

Next Steps

  • Reschedule function testing
  • Schedule load testing on the new View in Live
  • Reschedule tasks for Acceptance sign off
  • Handover to Production

 

 

COM023: Enhancements to Visitor Registration System (including CF Upgrade)

Discretionary

Milestones

22-Feb-2016Enhancements Analysis
01-Mar-2016CF upgrade Integration
04-Mar-2016Enhancements Design
05-Apr-2016CF upgrade Acceptance
11-Apr-2016CF upgrade deploy to Live
22-Apr-2016CF upgrade Deployment review
02-May-2016Confirm scope for phase 2
17-Aug-2016Enhancements Build TBC
12-Sep-2016Enhancements Integration TBC
10-Oct-2016Enhancements Acceptance TBC
13-Oct-2016Enhancements Deploy to Live TBC
25-Oct-2016Enhancements Deployment review TBC
31-Oct-2016Close

 

RAG Status

GREEN

Report by Sue Woodger for January 2016

Achievements

  • Planning milestone approved 22 January

  • CF Upgrade build completed and is in peer testing

     

Issues

  • On the back of the issue of code changes not being migrated in Events Booking Dev team have found that what was migrated was not the LIVE code but what is in TEST/LIVE doesn't match either. Ryan worked with Apps Mgmt about this and hs already resolved the issue.

  • Peer tester has been off ill and will pick up peer testing on return.. Should not affect build signoff which is due 12 February

  • Re Enhancements Michael has come back with a higher estimate or development work than expected – Alex has asked Sue to replan

Next steps

  • Resolve code migration issues in CF Upgrade

  • Peer Test in CF Upgrade

  • Sign off Build for CF Upgrade

  • Replan Enhancements based on Michaels estimates

 

 

 

 

 

COM024

COM Programme CF updates

Discretionary

 

 

Milestones

04-Mar-2016EVES Deployment - after live election
04-Mar-2016Events Booking Acceptance (Integration and acceptance amalgamated)
10-Mar-2016Events Booking Deployment - not live before ILW
18-Mar-2016DSOR
25-Mar-2016Close

 

 

RAG Status

GREEN

Report by Sue Woodger for January 2016

Achievements

  • EVES ASOR held and approved subject to actions

  • Events Booking UAT started

Issues

  • An issue has arisen in Events Booking UAT whereby it was discovered that code in SVN was not merged with any changes made by Apps Mgmt before doing the migration. Dev inform that to complicate matters updates in SVN are not up-to-date either which are going to make it messy and time consuming to resolve - ie no quick fix. Am waiting on Bill confirming that Ryan can start to sort out this week and have asked for estimates. However there is enough contingency in the project to cover the cost of fixing the SVN issue and enough time before deployment to Live as this cannot happen until after Innovative Learning week at the end of February

  • This should not affect EVES as it is set up differently and there are no issues in production but the developers are going to double check that this is the case

  • EVES ASOR achieved subject to certain actions – test log from Stephen still outstanding and Lorraine following up

 

Next steps

  • Sort out code migration error

  • EVES GO-LIVE scheduled week beginning 22 February (after current Live election - ends Feb 19th)

  • Sue to arrange handover for EVES

 

 

 

 

COM025

BI Architechture

Discretionary

Milestones

19-Feb-2016 Project BriefPlan   
26-Feb-2016 Analysis (Current)Analyse   
25-Mar-2016 Analysis (Future Developments)Analyse   
29-Apr-2016 Produce BI StrategyDesign   
27-May-2016 Assess BI StrategyAccept   
24-Jun-2016 Final Strategy Sign OffDeliver   
15-Jul-2016 ClosureClose   

RAG

GREEN

Report by Colin Forrest for January 2016

Achievements in the last period

  • We reviewed our first draft of the brief.  The stakeholders agreed that a briefing session from Craig, Phil and John to the Heads of the Departments within the four IS App teams within Dalhousie would be the next prudent step for our planning.
  • This meeting will provide buy in from the start.  At this meeting the project plan can be explained in detail and the resource managers can decipher what level of input will be required from their teams.
  • After this meeting we will hold an estimation session and finish the planning for the project.

Issues

  • Although we are making progress the briefing session and subsequent estimation has delayed the end of planning beyond our proposed date.

Next steps

  • The briefing meeting is set for the 09th of Feb.
  • An estimation meeting will follow and we will complete planning.

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

 

COM019

IDM MIgration to Oracle 11G

Compliance

Report by Colin Forrest

This project was closed on 21/08/15 (WIS Notes 21/08/15).

Please see the Completion Report for further information.

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Report by David Watters

This project was closed on 21/08/15 (WIS Notes 21/08/15)

Please see the Completion Report for further information

COM017

Wiki Service Improvement

Discretionary

Report by David Watters

This project was closed on 02/10/15 (WIS Notes 02/10/15)

Please see the Completion Report for further information

COM020

SharePoint Digital Space for IS Consolidation

Discretionary

Report by Colin Watt

This project was closed on 30/10/15 (WIS Notes 30/10/15)

Please see the Completion Report for further information

COM018

VRS Improvements

Discretionary

Report by Chris Konzak

This project was closed on 11/12/2015 (WIS Notes 11/12/2015 )

Please see the Completion Report for further information

AP56-002 Upgrade onsite Exchange Mail Relay Servers

Discretionary

Project withdrawn on 27/11/15 see PRICCL 23 and WIS Notes 27/11/15

Section Five: Actions/Notes from monthly meeting held on 09/10/15.

 

ProjectAction / NotesResponsibilityStatus
COM023There is no design or integration milestones. PM to elaborate on planning. TG to raie with PMComplete
COM025Project name to be changes to BI Architecture TG/CFComplete