Report for March 2016

Report Date
March 2016

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner)  DRAFT

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

In this reporting period work has continued on all active projects. COM016 has finally closed with COM021 moving to closure at the beginning of April.

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary

 

All this year's projects are now in flight.

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

15-Apr-2016Deployment Review
28-Apr-2016Closure

RAG Status

AMBER

Report by Tim Gray March 2016

Achievements in Last Period

  • Testing competed for outstanding security (new FW rule)

Issues

  • Delay in getting FW implemented on LIVE

Next Steps

  • Implement FW rule on LIVE 
  • Deployment Review
  • Closure

COM021 IDM Continuous Improvements

Discretionary

Milestones

08-Apr-2016Closure

RAG Status

GREEN

 

Report by Karen Stirling for March 2016

 

Achievements in Last Period

  • UAT completed and signed off ready for deployment 
  • Preparations for Phase 1 deployment agreed date as 29th March  - Service Alert, Implementation Plan, Resource in place
  • Deployment completed to LIVE
  • Draft closure report completed and issued out for review

Issues

  • Revised deployment to live date as a performance issue encountered with RMAS testing in IDM Test under a separate project, a resolution was put in place and retesting completed satisfactorily for deployment to take place on 29th March
  • Revised milestones dates agreed for remaining milestones –Acceptance / Deployment  / Closure
  • VRS issue raised following deployment – investigated and resolved in Live

Next Steps

  • Review project completion report and gain sign off
  • Complete closure

 

The project current status is GREEN

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Milestones 

22-Apr-2016Sign off UAT-Go/no Go
25-Apr-2016Deploy View changes to Live (new)
02-May-2016Switch LIVE completed
13-May-2016Deployment Sign Off review (DSOR)
27-May-2016Close

RAG Status

RED

Report by Franck Bergeret for March 2016

 

Achievements this period

  • none

Issues

 

Next Steps

  • Address Volume testing issues with vendor
  • Reschedule tasks for Acceptance sign off, handover to Production

COM023: Enhancements to Visitor Registration System (including CF Upgrade)

Discretionary

Milestones

19-Apr-2016CF upgrade Integration/Acceptance
25-Apr-2016CF upgrade deploy to Live
10-May-2016CF upgrade Deployment review
03-Jun-2016Enhancements Analysis
22-Jul-2016Enhancements Design
29-Jul-2016Close

RAG Status

GREEN

Report by Sue Woodger for March 2016

Achievements

  • Decision on confirming scope for Phase 2 agreed 5 April

Issues

  • Re-planned estimates for Enhancements based on Michael’s 3 point estimate and came out as 35 days more than we had in the budget for the CF Upgrade plus the upgrade was taking more resource than anticipated due to the differences between CF6 and CF11. At meeting on 5 April it was agreed by Service Management that we take the Enhancements up to Design only so there is a solid base to take forward into Build when budget becomes available. Project therefore re-planned and revised milestones submitted to WIS.
  • There were more issues with functional accounts during CF Upgrade UAT. Also issues with differences between SVN and Live, page unavailable and error pages and provisioning which has pushed the completion of UAT out by 2 weeks.

Next steps

  • UAT signoff for CF Upgrade on 19 April 16
  • CF Upgrade deploy to Live on 25 April

COM024

COM Programme CF updates

Discretionary

 

 

Milestones

18-Apr-2016EVES DSOR
20-Apr-2016Events Booking Acceptance (Integration and acceptance amalgamated)
25-Apr-2016Events Booking Deployment - not live before ILW
11-May-2016Events Booking DSOR
16-May-2016Close

RAG Status

GREEN

Report by Sue Woodger for March 2016

Achievements

  • EVES finally deployed successfully to Live 21 March 16 and is not reporting any issues so far.

Issues

  • EVES deployment issues:
    • On first deployment it was reported that when the vote button was pressed in MyEd participants received an Ease session expired warning and could not vote – this was tracked back to differences in the SVN code. Although AppsMan had checked EVES previously re SVN issues they did not have the most uptodate SVN code to check and it was also a very small change so was easily missed on Monday 21 March.
    • Was redeployed on 21 March when it was found that the download functionality required as a final step of the current LIVE election was not working. AppsMan created a fix and deployed to Live along with the original fix. 
    • It came to light that neither of these items had been included in the test plan and were not tested in UAT. Acting Head of Service Management is now working with project manager to improve UAT processes

 

  • EVES DSOR not achieved 5 April:
    • redundant code needs to be deleted
    • a final version to be deployed to ensure the correct version in in the production branch
    • TechMan to chase up log rotation UniDesk call
    • Once all this has been done we will sign off by email – DSOR milestone therefore to be delayed by two weeks

 

  • EVENTS BOOKING UAT still not ready for signoff. Milestone to be delayed by 2 weeks
    • still an issue with  RDS service which is being investigated
    • Need to test firewall issue
    • Rollback still to be documented

       

Next steps

  • EVES DSOR signed off by 19 April
  • Events Booking UAT signed off by 20 April
  • Closure milestone now affected by delays and has been amended to 16 May

 

COM025

BI Architechture

Discretionary

Milestones

15-Apr-2016Foundations Stage
06-May-2016Proof of Concept Build
27-May-2016Proof of Concept Final report
10-Jun-2016'To Be' Model Sign Off
01-Jul-2016Final Report
15-Jul-2016Closure

RAG

GREEN

Report by Colin Forrest for March 2016

Achievements in the last period

  • Planning was passed.
  • We have progressed through our foundations section with two lively and successful workshops.  These workshops have began to introduce our development stakeholders to the Hyper Generalisation BI Modelling concept.  It has brought up many questions, but this is healthy for a project that is dealing with a new concept.
  • A draft of our Proof of Concept learning outcomes has been completed and is being circulated for sign off.
  • We have chosen our data set for the proof of concept. As this will be using data from SITS Dev we have also made sure to obtain the appropriate permission from he Head of Student Systems.

Issues

  • There is a general issue of availability during late March that will progress into early April.  This is an issue for all projects as it is the Holiday period, but it is worth noting that resource and senior availability for meetings is thin on the ground at this time.

Next steps

  • We will continue with our plan which includes a re-estimation, the proof of concept and the analysis of our current architecture for pinch points.
  • Our lead Phil is on a contract that end in Mid May.  We will have to deliver the learning outcomes from the Proof of Concept by this time. 

COM026

Wiki Upgrade

COM026

WIKI Upgrade

Discretionary

Milestones - to be planned and signed off

09-Mar-2016Planning CompleteYes
30-Mar-2016Copy LIVE DB & Refresh TEST & DEV DBYes
31-Mar-2016Upgrade Confluence inDevNo
27-Apr-2016MIgrate DATA to Oracle 12c DEV infrastructureNo
28-Apr-2016Build new DEV app server and install upgraded confuenceNo
29-Apr-2016Recode IDM connectorNo
02-Jun-2016Create test environment and migrate dataNo
01-Jul-2016create live environment and migrate dataNo
21-Jul-2016Delivery Sign off reviewNo
04-Aug-2016Project ClosureNo

 

RAG Status

GREEN

Report by Jason Fiddes for March 2016

Achievements in Last Period

  • Agreement to add upgrade to Oracle now in Scope
  • Refresh of DEV & TEST databases completed
  • Agreement of dependency on INF110 to deliver Oracle 12c infrastructure

 

Issues

Next Steps

  • Migrate DEV data to new Oracle 12c infrastructure

 

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

 

COM019

IDM MIgration to Oracle 11G

Compliance

Report by Colin Forrest

This project was closed on 21/08/15 (WIS Notes 21/08/15).

Please see the Completion Report for further information.

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Report by David Watters

This project was closed on 21/08/15 (WIS Notes 21/08/15)

Please see the Completion Report for further information

COM017

Wiki Service Improvement

Discretionary

Report by David Watters

This project was closed on 02/10/15 (WIS Notes 02/10/15)

Please see the Completion Report for further information

COM020

SharePoint Digital Space for IS Consolidation

Discretionary

Report by Colin Watt

This project was closed on 30/10/15 (WIS Notes 30/10/15)

Please see the Completion Report for further information

COM018

VRS Improvements

Discretionary

Report by Chris Konzak

This project was closed on 11/12/2015 (WIS Notes 11/12/2015 )

Please see the Completion Report for further information

AP56-002 Upgrade onsite Exchange Mail Relay Servers

Discretionary

Project withdrawn on 27/11/15 see PRICCL 23 and WIS Notes 27/11/15

COM016

Committee Intranet Migration

Discretionary

Report by Tim Gray

This project was closed on 01/04/2016 (WIS Notes 01/04/2016)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 11/04/15.

 

ProjectAction / NotesResponsibilityStatus