Report for September 2014

Report Date
September 2014

Report compiled by Tim Gray, IS Apps Programme Managers for Stuart McFarlane  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: New Approved Projects from 14/15 Annual Plan

Section One: Programme Commentary, RAG and Resources Update

This month work on all active projects has continued. Planning for both COM014 and COM015 is taking longer than expected, however, due to complete in the next reporting period. Both ITS092 and COM008 are moving steadily towards closure and will be formally closed in October.

The programme owner and manager met with COM011 project maanger and agreed that after the foundation stage is completed, the remaining days will be used for two development iterations. It is accepted that there will not be a MVP at the end of the two iterations, however, at that point we will be in a better position to make a decision on whether more budget should be allocated to the project at the expense of other project work. To this end, the two projects Committee Intranet Migration and SharePoint Demonstrators projects will not start until the end of October or beginning of November. With no additional days allocated to COM011, the programme is now closer to being balanced than last month.

 

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary
Wiki Service Improvement

Project to start December 2014

No dependencies.

Committee Intranet Migration

Project to start October 2014

No dependencies.

SharePoint Demonstrator Projects

Project to start October 2014

No dependencies.

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

ITS092 

BOXI Upgrade

Compliance

Milestones 

10-Oct-2014Close ProjectClose
RAG Status

GREEN

Report by Craig Middlemass for September 2014

Achievements in Last Period

  • Closure report was circulated and feedback received.  Delay to closure of project to allow senior supplier and feedback from Development Services to be captured

Issues

  • None

Next Steps

  • Close the project

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

10-Oct-2014End of PlanningPlan

RAG Status

GREEN

Report by Tim Gray for September 2014

Achievements in Last Period

  • Planning continued

Issues

  • There has been a delay to planning due to availability in Project Services and Service Management

Next Steps

  • Complete planning sign off project brief
  • Commence business analysis
  • Complete planned work carried over from ITS092 scheduled for 20 + 21/10/14

CMW010

Document Management System (Serengeti) Upgrade

Compliance

Milestones

 

    
16-Oct-201412-Sep-2014Integration ReviewIntegrate
31-Oct-201409-Oct-2014Acceptance ReviewAccept
10-Nov-201414-Oct-2014DeploymentDeliver
20-Nov-201430-Oct-2014Deployment ReviewDeliver
05-Dec-201413-Nov-2014ClosureClose

RAG

GREEN

Report by Tim Gray for September 2014

Achievements in Last Period

  • Some progress made with eFin integration, this has been delayed due to the back and forward with Serengeti
  • EBIS integration achieved
  • Preparation from LIVE deployment 

Issues

  • Continued issues with integration, although the majority of these have been resolved

Next Steps

  • Upload users for integration
  • Complete integration
  • Start and finish UAT

COM008

Migrate Exchange to Office 365

Discretionary

Milestones

27-Oct-2014 ClosureClose

RAG Status

GREEN

Report by Morna Findlay for September 2014

Achievements this period

  • New budget agreed and milestones agreed.
  • TEST environment  be delivered and signed off.
  • TAD  completed.

Issues

  • None

Next Steps

  • Project to close.

 

COM011

New Visitor Registration System

Discretionary

Milestones

24-Oct-2014Foundations Completed
13-Mar-2015Closure
13-Mar-2015Delivery of Final Release

RAG Status

 RED
 

Report by Maurice Franceschi for September 2014

 
The project is not going to exceed budet, however as the build budget is so much reduced the status is set as RED
 
The Foundation stage has taken much longer than had been estimated, both in effort and elapsed.
The project will continue to end of foundations and start on development with whatever budget remains.
 
Once budget is used, the sponsor, programme maanger and project manager will assess how well build is going and depending on velocity and estimated MVP, will decide whether to find budget to cotinue the project from rest of prgoramme.

Achievements in Last Period

  • prioritise and estimate stories - not achieved
  • plan Build phases - not achieved
  • Environments for Agile Development - completed

Next Steps

  • prioritise and estimate stories
  • plan Build phase
  • start development  

CMW012

Election Count System Upgrade

Compliance

Milestones

 

 

20-Oct-2014ASORAccept
28-Oct-2014DeploymentPlan
04-Nov-2014DSORDeliver
11-Nov-2014ClosurePlan

RAG Status

GREEN

Report by Sue Woodger for September 2014

 

Achievements

  • The build was signed off on the 12th September

Issues

  • TAD had not been completed as part of the build and had to be drawn up at sign off stage

 

Next Steps

  • ASOR by 20 October
  • Deployment  by 28 Oct
  • DSOR by 4 Nov
  • Closure by 11 Nov

COM007 AP23-001

Migrate IDM to Oracle SOA Suite 11g and Upgrade Grouper

Compliance

Milestones - Placeholder and TBC

29-Oct-14

Phase 3A Pull Services & Grouper Upgrade - ASOR

12-Nov-14

Phase 3A Pull Services & Grouper Upgrade - Deploy

26-Nov-14

Phase 3A Pull Services & Grouper Upgrade - DSOR/Closure

TBC

COM007 - Project Closure

 

RAG Status

AMBER

Report by Karen Stirling for September 2014

Achievements in Last Period

  • Phase 3A Build Review completed and signed off
  • Phase 3A implementation plan and roll out steps available for test deployment
  • TAD updates completed to include Phase 3A developments 
  • Bug Fix for Org Hierarchy issue resolved and deployed to Live on 1st Oct
  • Phase 3A Code deployed to test IDM by 6th Oct

Issues

  • ORACLE patch upgrade to 11.1.1.7.3 completed via Support Team on DEV SOA restore has still to be completed by Tech management – delayed due to start of Student Year commitments to Production
  • Project is currently over budget by 33 days – this is due in part to additional work required for Grouper UI issues and Group configuration, ORG Hierarchy changes,  VRS issues and resolving DEV SOA restore

Next Steps

  • User Acceptance Testing
  • Acceptance sign off
  • Handover documentation to Production Support
  • Prep for Live Deployment for Phase 3A

 

Project statusAMBER due to budget position and discussion required to where database migration can be accommodated

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Milestones

17-Oct-2014Planning sign-offPlan

RAG Status

GREEN

Report by David Watters for September 2014

Achievements in Last Period

  • Project website set up
  • Initial meeting with Service Management to discuss what needs to be included in project
  • Work started on ToR

Issues

  • Planning sign-off moved because of difficulties in getting meeting arranged (due to leave & training)

Next Period

  • Project brief to be submitted to WIS
  • Work to start on 'proof of concept' for migrating older sites & databases

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

 

 

 

 

Section Five: Actions/Notes from monthly meeting on 13/10/14

 

ProjectAction / NotesResponsibilityStatus
COM007
  1. DB migration to be removed from current plans, milestones to be updated. Work not to be discussed with project Board. A proposal will be written during 3 year planning
  2. PM to change priority from 2 to 1 in ASTA
  1. KS
  2. KS
  1. Complete
  2. Complete
COM015
  1. Project Sponsor has stated this should not be run as an Agile project. The project will be planned in phases with the technical work on one phase and the Business Analysis, development work in another.
  2. Project Sponsor to prioritise deliverables
  1. TG
  2. SMcF
  1. Complete
  2. Open
COM014Project sponsor to be involved in terms of reference review at earliest possible pointDWOpen
COM008Programme Budget to be updated in ASTATGComplete
3 year planningProgramme Manager to send links to directional statements and proposals to SMcF and ACTGComplete
Resources TableProgramme Manager to update resources table when ASTA is back.TGComplete