Report for April 2016

Report Date
April 2016

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

In this reporting period work has continued on all active projects. COM021 and COM015 have been closed. A new COM project has been started at present there is at present no project manager available. 

 

RAG Status and Forward Look

Altos

Resource Summary

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary

 

All this year's projects are now in flight.

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Milestones 

16-May-2016Acceprtance Sign off-Go/no Go
19-May-2016Deploy View changes to Live (new)
23-May-2016Switch LIVE completed
14-Jun-2016Deployment Sign Off review (DSOR)
30-Jun-2016Close

 

RAG Status

AMBER

Report by Franck Bergeret for April 2016

Achievements this period

  • Identified the root cause of the performance issue in test. It is related to the Calsync View which is creating additional records and unnecessary load.
  • Made project to priority 1

Issues

Next Steps

  • Fix the View and compplete function testing 
  • Reschedule tasks for Acceptance sign off, handover to Production

 

 

COM023: Enhancements to Visitor Registration System (including CF Upgrade)

Discretionary

Milestones

11-May-2016CF upgrade deploy to Live
18-May-2016CF upgrade Deployment review
03-Jun-2016Enhancements Analysis
22-Jul-2016Enhancements Design
29-Jul-2016Close

RAG Status

AMBER

Report by Sue Woodger for April 2016

Achievements

  • Acceptance review signed off on 27 April 16 with the caveat that Tech Man complete their part of the deployment checklist
  • Service Management are sending out a service alert for deployment now for deployment on 11 May as they require to give users plenty notice as it is a heavily used system

 

Issues

  • Enhancements: Loss of BA time due to other commitments. This will impact on us completing the Design work by the end of the financial year. We are only taking the Enhancements up to Design stage as there is currently no budget to pursue build work in the next financial year. Raised with programme manager and portfolio manager

 

Next steps

  • Deployment to Live for CF Upgrade om 11 May

 

Project is Amber until we can resolve resourcing for Enhancements analysis

 

 

 

COM024

COM Programme CF updates

Discretionary

 

 

Milestones

11-May-2016Events Booking DSOR
16-May-2016Close

RAG Status

GREEN

Report by Sue Woodger for April 2016

Achievements

  • EVES DSOR signed off 18 April
  • EVENTS BOOKING UAT signed off 19 April
  • EVENTS BOOKING deployed to Live 26 April - issues

     

Issues

  • EVENTS BOOKING deployment issues:
    • JIRAs have been raised to investigate a timeout issue and a webservice issue following dpeloyment. Issues are fixed but a full redeployment needs to happen to ensure files are properly tagged. This will happen by 3 May

Next steps

  • Events Booking redeployed by 3 May
  • Events Booking signed off by 11 May
  • Closure report started

 

 

 

COM025

BI Architechture

Discretionary

Milestones

06-May-2016Foundations Stage
13-May-2016Proof of Concept Build
27-May-2016Proof of Concept Final report
24-Jun-2016'To Be' Model Sign Off
08-Jul-2016Final Report
15-Jul-2016Closure

RAG

GREEN

Report by Colin Forrest for April 2016

Achievements in the last period

  • The majority of the progress made in the last period has been in driving forward the proof of concept for Anchor Modeling. 
  • After analysis the team are satisfied that the Anchor tools are not mature enough.  Although you would ideally have had a tool that was workable it is still a good outcome to have certainty that currently the tool in terms of its Oracle features would not satisfy our demands.
  • We have re-worked our Proof of Concept to work manually through a Hyper-Generalised model.  The team are confident that this will support the outcomes of the project.
  • We have agreed a working pattern where Dev Tech and Software Development will as much as is possible make themselves available to work on this project each Thursday.

Issues

  • This type of project does not fit into the normal working patterns of the IS Application teams or project methodology.  At such a busy time for our teams it has been difficult to priortise a research and development project.  However the team is working around this and having agreed to use Thursdays as our main work day for the project we hope to make much more progress.

Next steps

  • Dev Tech are working through all our documentation currently to place them into a form which can then be iterated through to the end of the project.
  • We will also continue with the proof of concept.

COM026

Wiki Upgrade

COM026

WIKI Upgrade

Discretionary

Milestones

03-May-2016Design sign off (TAD)
06-May-2016Build new DEV app server and install upgraded confuence
02-Jun-2016Create test environment and migrate data
23-Jun-2016Acceptance Sign off
01-Jul-2016Deploy to Live
18-Jul-2016DSOR
28-Jul-2016Project Closure - sign off review

 

RAG Status

GREEN

Report by Jason Fiddes for April 2016

Achievements in Last Period

  • TAD completed
  • DEV data migrated to new Oracle 12c infrastructure
  • Agreement of 2 x new URL's for Genomics wiki

 

Issues

  • No major issues to report

Next Steps

  • Sign off TAD (design review)
  • Build new development server

 

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

 

COM019

IDM MIgration to Oracle 11G

Compliance

Report by Colin Forrest

This project was closed on 21/08/15 (WIS Notes 21/08/15).

Please see the Completion Report for further information.

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Report by David Watters

This project was closed on 21/08/15 (WIS Notes 21/08/15)

Please see the Completion Report for further information

COM017

Wiki Service Improvement

Discretionary

Report by David Watters

This project was closed on 02/10/15 (WIS Notes 02/10/15)

Please see the Completion Report for further information

COM020

SharePoint Digital Space for IS Consolidation

Discretionary

Report by Colin Watt

This project was closed on 30/10/15 (WIS Notes 30/10/15)

Please see the Completion Report for further information

COM018

VRS Improvements

Discretionary

Report by Chris Konzak

This project was closed on 11/12/2015 (WIS Notes 11/12/2015 )

Please see the Completion Report for further information

AP56-002 Upgrade onsite Exchange Mail Relay Servers

Discretionary

Project withdrawn on 27/11/15 see PRICCL 23 and WIS Notes 27/11/15

COM016

Committee Intranet Migration

Discretionary

Report by Tim Gray

This project was closed on 01/04/2016 (WIS Notes 01/04/2016)

Please see the Completion Report for further information

COM021

IDM Continuous Improvements

Discretionary

Report by Karen Stirling

This project was closed on 15/04/2016 (WIS Notes 15/04/2016)

Please see the Completion Report for further information

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Report by Tim Gray

This project was closed on 29/04/2016 (WIS Notes 29/04/2016)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 11/04/15.

 

ProjectAction / NotesResponsibilityStatus