Report for June 2016

Report Date
June 2016

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

During this reporting period work has continued on all the active projects. As planned the CF Programme Upgrades project was closed. with VRS CF Upgrade deployment review successfully achieved. However, the Timetable integration ith O365 has encountered serious issues during load testing. These are under continued investigation. The Wiki project is AMBER due to the time taken to complete the application upgrade but is still expected to go live in the next reporting period. The BI project is AMBER due to time and scope changes and will now continue into 16/17. 

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary

 

All this year's projects are now in flight.

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Milestones 

02-Jun-2016Acceprtance Sign off-Go/no Go
06-Jun-2016Deploy View changes to Live (new)
09-Jun-2016Switch LIVE completed
27-Jun-2016Deployment Sign Off review (DSOR)
13-Jul-2016Close

 

RAG Status

RED

Report by Ben Armstrong for June 2016

Achievements this period

  • Reviewed outcomes of volume testing

Issues

  • We have not achieved a successful throughput of the test data and there is a significant gap between actual and expected throughput.  The stop/start nature of the throughput has also impacted our ability to measure its speed and performance which is another key test of viability.  The deployment of the software into a Live environment is dependent on running a successful test and we are, at present, unable to provide the acceptance required to proceed.  The team has identified that a second round of testing will be required but this can only commence once we have clarity about the root cause of the issue with the data throughput and an appropriate fix implemented.  The potential reasons for issues that the supplier has provided have been explored at UoE but both the SQL database is working fine, and the views we created have tested successfully.  To meet with sponsor to decide whether to go for a re-test with supplier onsite.

  • Acceptance and Deployment milestones have been passed; and will need to be revised

Next Steps

  • Re-work as required, organise supplier onsite if sponsor wishes to pursue
  • Document Operational Level Agreement (OLA)

 

COM023: Enhancements to Visitor Registration System (including CF Upgrade)

Discretionary

Milestones

30-Jun-2016Enhancements Analysis 
29-Jul-2016Close

RAG Status

GREEN

Report by Sue Woodger for June 2016

Achievements

  • DSOR for CF Upgrade completed 1 July
  • Requirement for Enhancements completed and in signoff

 

Issues

  • None

     

Next steps

  • Complete the requirements signoff – signoff held with caveat that BA make some changes - will be completed w/e 7 Jul
  • Closure report

 

COM025

BI Architechture

Discretionary

Milestones

08-Jul-2016Proof of Concept Final report
19-Aug-2016'To Be' Model Sign Off
26-Aug-2016Final Report
26-Aug-2016Closure

RAG

RED

Report by Craig Middlemass for June 2016

Achievements in Last Period

  • The proof of concept outcome has been writen up and will be sign off shortly
  • A draft Service Level Agreement for the EDW service has been circulated for review, this will be used to estimate the service requirements needed to support an EDW
  • A high level data model for University data has been circulated for review, this will be used in the construction of the roadmap

Issues

  • The scope of the project has been reduced given the resourcing conflicts for completing a second proof of concept. This work will be carried out in the next Data Warehousing project (likely COM028)
  • Reported as red due to the removal of the 2nd proof of concept from the project scope

Next steps

  • Gather feedback and sign off the SLA
  • Estimate the Service Requirements
  • Draft and circulate the Roadmap and Blueprints for BI developments
  • Integrate the work from the IS BI Working Group into templates for Annual Planning, Business Requirement, Analysis and Design work

 

 

 

COM026

Wiki Upgrade

Discretionary

Milestones

01-Jul-2016Integration reviewBuild
22-Jul-2016Acceptance reviewAccept
25-Jul-2016DeliveryDeliver
15-Aug-2016Deployment reviewDeliver
31-Aug-2016ClosureClose

 

RAG Status

AMBER

Report by Tim Gray for June 2016

Achievements in Last Period

  • DEV review completed
  • TEST migration to 12G completed
  • TEST migration to new infrastructure completed

Issues

  • A new issue with the application upgrade on TEST has been encountered and a call with Atlassian raised

Next Steps

  • Upgrade application
  • Complete load testing
  • Complete UAT
  • Deploy to LIVE

COM027

Enterprise Data services Roll Out

COM027

WIKI Upgrade

Discretionary

Milestones:

   13-Jul-16                       Planning Review (see PICCLE).

RAG

GREEN

Report by Iain Moore-McLaughlin for June 2016

Achievements in Last Period

  • Agreement that technical build can be executed without involvement from business.
  • Preliminary discussions about how developed services could be utilised undertaken.
  • High level estimate received and meeting to break this down into finer detail planned.

 

Issues

  • Availability of key resource has impacted completion date of planning milestone and may impact those scheduled in future.

 

Next Steps

  • Devise suitably detailed estimate for effort.
  • Devise plan with milestones.
  • Agree (via Project Sponsor) which API's will be developed.
  • Schedule regular checkpoint meetings.

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

 

COM019

IDM MIgration to Oracle 11G

Compliance

Report by Colin Forrest

This project was closed on 21/08/15 (WIS Notes 21/08/15).

Please see the Completion Report for further information.

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Report by David Watters

This project was closed on 21/08/15 (WIS Notes 21/08/15)

Please see the Completion Report for further information

COM017

Wiki Service Improvement

Discretionary

Report by David Watters

This project was closed on 02/10/15 (WIS Notes 02/10/15)

Please see the Completion Report for further information

COM020

SharePoint Digital Space for IS Consolidation

Discretionary

Report by Colin Watt

This project was closed on 30/10/15 (WIS Notes 30/10/15)

Please see the Completion Report for further information

COM018

VRS Improvements

Discretionary

Report by Chris Konzak

This project was closed on 11/12/2015 (WIS Notes 11/12/2015 )

Please see the Completion Report for further information

AP56-002 Upgrade onsite Exchange Mail Relay Servers

Discretionary

Project withdrawn on 27/11/15 see PRICCL 23 and WIS Notes 27/11/15

COM016

Committee Intranet Migration

Discretionary

Report by Tim Gray

This project was closed on 01/04/2016 (WIS Notes 01/04/2016)

Please see the Completion Report for further information

COM021

IDM Continuous Improvements

Discretionary

Report by Karen Stirling

This project was closed on 15/04/2016 (WIS Notes 15/04/2016)

Please see the Completion Report for further information

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Report by Tim Gray

This project was closed on 29/04/2016 (WIS Notes 29/04/2016)

Please see the Completion Report for further information

COM024

COM Programme CF updates

Discretionary

Report by Sue Woodger

This project was closed on 10/06/2016 (WIS Notes 10/06/16)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 11/04/15.

 

ProjectAction / NotesResponsibilityStatus
COM023Follow up with PM about functional ageingTGDone - PM to liaise with sponsor and service owner 
New EDW Project (COM028)Submit TR code request to WISTGOpen
Forward LookFollowing changes:
  • Confirm budget for COM028 with directors office
  • Move Wiki upgrade to start in Jan
  • BI suite move to Sept - done
  • Add Serengeti upgrade
TG
  • Open
  • Done
  • Done
  • Done