Report for August 2016

Report Date
August 2016

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: Actions from Monthly Meeting

Section One: Programme Commentary, RAG and Resources Update

This month work has continued on all active projects. Headline news this month is the successful delivery of the Wiki upgrade. Over two weekend at the beginning of the month, he project replaced obsolete infrastructure, upgraded the DB to Oracle 12c and upgraded the application. The cost of work leading up to the LIVE deployment was considerably higher than expected leaving he project 40d over budget. 

For the first time in a few months, COM022 has returned to GREEN RAG status with the technical issues resolved the project now has a clear path to delivery. COM025 is taking longer to close off that expected, mainly down to lack of  feedback from stakeholders. 

As planned a new project has started to replace the Exchange Mail Relay Servers. 

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary

 

 

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary
  

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Milestones 

07-Oct-2016Acceptance Complete
21-Oct-2016Delivery
28-Oct-2016Deployment Review
11-Nov-2016Closure

RAG Status

GREEN

Report by Chris Copner for August 2016

Achievements in Last Period

  • Delivered Options Appraisal.
  • Root-cause-analysis of underlying issues complete.
  • New 16/17 test data set created.
  • Load testing re-run.  Subject to verification of the successful upload by Service Management: the upload to CalSync took 45 minutes; the upload of the 53,271 events to the 50 calendars in O365 took 5 hours 16 mins.
  • Purchase order for additional consultancy to support UAT raised.
  • UAT document refreshed.
  • Integration Review (Go / No Go) meeting took place and recommended that the project continue.
  • Clarifications issued to vendor to assist with deployment planning.

Issues

  • The Options Appraisal (issue 31) recommended that an analysis was undertaken by the vendor to establish the root cause of the ongoing issues with the product that were preventing progress.  Further to the RCA (and subject to verification by Service Management) load testing was successfully completed and a Go / No Go meeting on 30/8/16 agreed that the project should continue.  Revised milestones (issue 32) and costs were approved by WIS on 2/9/16.

Next Steps 

  • Begin UAT against refreshed UAT document.

COM025

BI Architechture

Discretionary

Milestones

16-Sep-2016'To Be' Model Sign Off
23-Sep-2016Closure
30-Sep-2016Final Report

RAG

AMBER

Report by Craig Middlemass for August 2016

Achievements in the last period

  • Limited feedback has been recieved on the SLA, Roadmap and To-Be Model, even though work has been spawned as a result of these recommendations
  • Service Management have assigned a new member of staff to assist in moving forward the recommendations into working practice
  • The BI Working Group have produced a draft pack to help project managers based on the COM025 recommendations

Issues

  • For info - The project team, Project Manager and Project Sponsor have been occupied on a number of high priority projects and new assignment, this is reflected in the issues log. Although they have been promoting the use of COM025 recommendations in STU252, COM029, the BI Working Group and the Business Cases for Digitial Transformation

Next steps

  • Gather feedback and sign off the SLA
  • Gather feedback and sign off the Roadmap
  • Gather feedback and sign off the To-be model
  • Close the project

 

 

COM026

Wiki Upgrade

Discretionary

Milestones

31-Aug-2016ClosureClose

 

RAG Status

AMBER

Report by Tim Gray for August 2016

 

Achievements in Last Period

  • LIVE Upgrade completed
  • LIVE Upgrade signed off

Issues

  • No significant technical issues to report
  • Due to the increased effort required to upgrade LIVE the project is 40 days over budget

Next Steps

  • Move to closure

 

Project is AMBER due to budget overspend

COM027

Enterprise Data services Roll Out

Discretionary

Milestones:

20-Oct-2016Build Review
08-Nov-2016Acceptance sign-off
09-Nov-2016Deploy
16-Nov-2016Deployment Review
24-Nov-2016Closure

RAG

GREEN

Report by Chris Copner for August 2016

Achievements in Last Period

  • Project estimates agreed by project team.
  • Agreed with Student Systems that a process and associated functionality in the API is required before the Student Systems API can be deployed.
  • Agreed that the project will deploy one API (Events Booking), and may develop further and deploy a second API only if project budget allows. 
  • TAD signed-off; 6 new VM's required.
  • Planning complete - approved by WIS 26/8/16.  News item prepared.
  • 10 funded days added to the COM programme for the COM027 project to deliver improvements to the Event Booking API.
  • ADA for Events Booking circulated for review.

Issues

  • Changes to milestones to allow additional time to communicate with key stakeholders were approved by WIS 5/8/16.  Further to the WIS meeting, and as part of the Planning phase, major milestones were replanned to take into account the delay in completion of Planning, and are around 3 weeks behind the previously communicated dates.  This is agreed with the Project Sponsor.

Next Steps

  • Design Review.
  • Start build.

COM028

Upgrade onsite Exchange Mail Relay Servers

Discretionary

Milestones

07-Sep-2016Planning Review

RAG

GREEN

Report by Chris Copner for August 2016

Achievements in Last Period

  • Project Kick-Off Meeting took place.
  • Project Brief circulated for review.
  • Estimation meeting scheduled.
  • TAD review meeting scheduled.
  • Analysis of options recommended upgrade of Exchange 2010 Hybrid servers to Exchange 2016.

Issues

  • No issues identified this reporting period.

Next Steps 

  • Complete estimations and project plan.
  • Sign-off Project Brief and complete Planning.
  • Complete Design.
  • Start Build.

COM029

EDW Delivery

Discretionary

Milestones

  
26-Oct-2016Planning
28-Feb-2017Delivery
31-Mar-2017Closure

 

RAG

GREEN

Report by Ben Armstrong for August 2016

Achievements in the last period

  • Prior PM handed over to current PM to take on interim project management up to end of Planning stage
  • Worked on project brief document and began to draw up a more detailed project plan
  • Enquired about resource bookings for Planning stage with IS Apps Development Services and Production Management colleagues

Issues

  • A resource conflict arose for the prior appointed project manager (Chris Lawford) whose time was conflicted with EST080.  The change in Planning milestone has been approved by the IS Apps COM Programme Manager and the Project Sponsor, with an interim PM appointed until the end of Planning.  This has not impacted the overall project delivery date.

Next steps

  • Finalised resource bookings for planning stage
  • Schedule task and estimation meetings

COM030

Document Management for IS HR

Discretionary

Milestones

16-Sep-2016Planning Review
30-Sep-2016Build/Integration Review
12-Oct-2016Acceptance Review
08-Nov-2016Delivery
23-Nov-2016Deployment Review
01-Dec-2016Closure

RAG

GREEN

Report by Tim Gray for August 2016

Achievements in the last period

  • Project initiated
  • Website set up
  • Business Analysis started

Issues

  • No issues to report

Next steps

  • Complete planning
  • Secure Kofax/SharePoint contractor
  • Establish project team/kick off meeting
  • Secure scanning vendor

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

Completed projects will be listed here

 

 

Section Five: Actions/Notes from monthly meeting held on 11/04/15.

 

ProjectAction / NotesResponsibilityStatus
COM023Follow up with PM about functional ageingTGDone 
New EDW Project (COM028)Submit TR code request to WISTGDone - 12.08.16
Forward LookFollowing changes:
  • Confirm budget for COM028 with directors office
  • Move Wiki upgrade to start in Jan
  • BI suite move to Sept - done
  • Add Serengeti upgrade
TG
  • Open
  • Done
  • Done
  • Done