Report for November 2016

Report Date
November 2016

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period work has continued on all projects. One project, Personalised Email for Students, is AMBER this month.  During planning complexities are emerging as well as the need to consult across a multi-stakeholder groups. All other project are GREEN and progressing as planned. Initial proposals for three year planning have been drafted and submitted to Director's Office.

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project Info Project Manager's Commentary

AP67-005 COM BI Annual Service Pack

Scheduled to start in the new year
AP67-004 COM Annual Wiki Upgrade Scheduled to start in Jan/Feb
AP67-9xx Upgrade to Exchange 2016  New in year project that will use the days from COM028
AP67-9xx Personalised Email for Students and Alumni (Implementation) Project will follow on from COM033

 

Section Three: Projects in Progress

Project Info Project Manager's Commentary

COM027

Enterprise Data Services Roll Out

Discretionary

Milestones

Target Datesort descending Title
06-Dec-2016 Acceptance sign-off
07-Dec-2016 Deploy
14-Dec-2016 Deployment Review
22-Dec-2016 Closure

RAG

GREEN

Report by Chris Copner for November 2016

Achievements in Last Period
Issues
Next Steps
  • Review Deployment Checklist (scheduled 7/12/16)
  • Acceptance Review (scheduled 7/12/16)
  • Deploy to Live

COM029

EDW Delivery

Discretionary

Milestones

Target Datesort descending Title
14-Feb-2017 Build Review - Proof of Concept
22-Feb-2017 Integration Review - Proof of Concept
02-Mar-2017 Delivery - Proof of Concept
10-Mar-2017 Closure - Proof of Concept

RAG

GREEN

Report by Chris Copner for November 2016

Achievements in Last Period
Issues
Next Steps 
  • Review of ETL tool recommendation (scheduled 5/12/16)
  • Review / sign-off TAD (scheduled 8/12/16) 
  • Design foundation layer
  • Design ETL process

  • Design star schemas

  • Build DEV environment

COM030

Document Management for IS HR

Discretionary

Milestones

23-Nov-2016 Deployment Review
01-Dec-2016 Closure

RAG

GREEN

Report by Tim Gray for November 2016

Achievements in the last period
  • SharePoint site configuration complete
  • Acceptance Review Milestone achieved
  • Scanning and import completed
  • Scanner set up and successfully tested
  • Documentation drafted, reviewed and signed off
  • Handover to Service and Production Management completed
Issues
  • No new issues to report
Next steps
  • Complete documentation of archiving process
  • Deployment Sign Off
  • Move to closure

COM031

Serengeti Document Managmet Server Upgrade

Compliance

Milestones

19-Dec-2016 Deploy Load Balancer
18-Jan-2017 Build
06-Feb-2017 Integration
20-Mar-2017 Acceptance
27-Mar-2017 Deploy to Live
04-Apr-2017 Deployment review
26-Apr-2017 Upgrade Oracle CH
12-May-2017 Close

RAG

AMBER

Report by Sue Woodger for November 2016

Achievements
  • The Test Load Balancer was in place on 2 December and is now in testing. Live has already been created
  • Things are going well in the upgrade itself and that we may be able to finish sooner than estimated.
Issues
  • The load balancer was set up but there have been issues in testing it. The issue is not the load balancer itself but with the direction connection in EASE. Peter Jackson has taken over from David McNicol (who is working on a procurement project MLE002) to sort these issues out. A revised milestone is being submitted but it will not impact the closure date.
  • Resolving the logging and monitoring issues:  we can’t test these until we are Live because there is no Dev or Test facility – it is also a deliverable from Netcall.  Because we will not know if resolved until we are live we have created risk 8.  
Next Steps
  • Load balancer testing to complete then to be moved to Live
  • Upgrade build to be completed by 18 Jan 17

Project is AMBER as the load balancer milestone date has not been achieved but it is expected in the next couple of weeks

 

 

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Milestones

Target Datesort descending Title
13-Dec-2016 Delivery - Architecture Optimisation
16-Dec-2016 Delivery - Deployment of updated personalised view
30-Jan-2017 Delivery - Opt Out
17-Apr-2017 Closure

RAG

GREEN

 

Report by Chris Copner for November 2016

Achievements in Last Period
  • Timetables for approx. 1700 Class Reps were successfully pushed to Office 365 calendars on schedule
  • Feedback received from around 36 Class Reps so far - showing an average satisfaction score (stars) of 4.2 out of 5
  • The Personalised View MyEd portlet was successfully deployed to LIVE on schedule
  • Vendor created the DEV and TEST RDBs on schedule
  • End of planning approved 11/11/16 https://www.wiki.ed.ac.uk/display/insite/Applications+WIS+Notes+-+11+November+2016
Issues
Next Steps 
  • Test the DEV and TEST RDBs
  • Create and deploy LIVE RDB
  • Build / deploy the Opt Out functionality to DEV and TEST 
  • Build / deploy the Opt Out functionality to LIVE
  • Deployment Reviews for Personalised View, Rollout to Class Reps, Architecture Optimisation
  • Roll-out to further cohorts of students (will take place in semester 2)

COM033 Personalised Email for Students and Alumni

Discretionary

Milestones

Milestones have still to be agreed.

RAG

AMBER

Report by Ian Vaughn November 2016

Achievements in Last Period

  • We engaged with  with SSP and ITI
  • We commenced drafting of an Options Paper

Issues

  • There is an issue emerging around complexities and the need to consult across a multi-stakeholder group.

Next Steps 

  • We plan to obtain sign-off of Options paper by senior stakeholders and by EUSA
  • We intend to complete planning.

 

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM026

Wiki Upgrade

Discretionary

 

Report by Tim Gray

This project was closed on 23/09/16  (WIS Notes 23/09/16)

Please see the Completion Report for further information

COM025

BI Architechture

Discretionary

Report by Craig Middlemass

This project was closed on 04/11/16  (WIS Notes 04/11/16)

Please see the Completion Report for further information

COM028

Upgrade onsite Exchange Mail Relay Servers

Discretionary

Report by Chris Copner

This project was closed on 11/11/16 (WIS Notes 11/11/16)

Please see the Completion Report for further information

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Report by Chris Copner

This project was closed on 18/11/16  (WIS Notes 18/11/16)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 12/12/2016

 

Project Action / Notes Responsibility Status
       
New project? There are several small pieces of work that need to be managed but not large enough to justify a stand alone project. AC suggested we could have a bucket project where these tasks could reside. AC to advise on budget. Alex Carter Open