Report for December 2016

Report Date
December 2016

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

aIn this short reporting period work has progressed on all projects. An options appraisal for Personalised Email for Students and Alumni has been written. This document will inform the implementation and allow planning to complete in the next reporting period. The rollout of "Timetable on my Phone" has competed planning and on schedule to bring in the next big batch of students at the start of semester 2. 

RAG Status and Forward Look

Communications Programme RAG and Forward Look  December 2016

Resource Summary

Communications Programme Resources Overview December 2016

 Section Two: Projects Not Started

Project Info Project Manager's Commentary

AP67-005 COM BI Annual Service Pack

Scheduled to start in the new year
AP67-004 COM Annual Wiki Upgrade Scheduled to start in Jan/Feb
AP67-9xx Upgrade to Exchange 2016  New in year project that will use the days from COM028

 

Section Three: Projects in Progress

Project Info Project Manager's Commentary

COM027

Enterprise Data Services Roll Out

Discretionary

Milestones

Target Datesort descending Title
07-Dec-2016 Deploy
17-Jan-2017 Deployment Review
24-Jan-2017 Closure

RAG

GREEN

Report by Chris Copner for December 2016

Achievements in Last Period

  • API deployed to live, pending resolution of load balancer fault
  • SLA and OLA completed
  • Security requirements for finance systems documented

Issues

Next Steps

  • Deployment Review scheduled 16/1
  • Sign-off SLA and OLA
  • Project closure
 

COM029

EDW Delivery

Discretionary

Milestones

Target Datesort descending Title
14-Feb-2017 Build Review - Proof of Concept
22-Feb-2017 Integration Review - Proof of Concept
02-Mar-2017 Delivery - Proof of Concept
10-Mar-2017 Closure - Proof of Concept

 

RAG

GREEN

Report by Chris Copner for December 2016

Achievements in Last Period

  • Initial TAD reviewed
  • ETL tool selected for Proof of Concept

Issues

  • No issues in this reporting period

Next Steps 

  • Design foundation layer
  • Design ETL process

  • Design star schemas

  • Design Review (scheduled 10/1)

  • Build DEV environment

 

COM030

Document Management for IS HR

Discretionary

Milestones

27-Jan-2017 Closure

RAG

GREEN

Report by Tim Gray for December 2016

Achievements in the last period

  • Some progress made on archiving process
  • Deployment Review Milestone completed 

Issues

  • No new issues to report

Next steps

  • Complete documentation of archiving process
  • Update user documentation on site
  • Draft closure report
  • Close project

COM031

Serengeti Document Managmet Server Upgrade

Compliance

Milestones

18-Jan-2017 Build
06-Feb-2017 Integration
20-Mar-2017 Acceptance
27-Mar-2017 Deploy to Live
04-Apr-2017 Deployment review
26-Apr-2017 Upgrade Oracle CH
12-May-2017 Close

RAG

GREEN

Report by Sue Woodger for December 2016

Achievements

  • The load balancer was successfully deployed on 15 December with both Estates and Finance reporting that Serengeti is working well with IE11.
  • Work has re-commenced on the upgrade to the servers. The Dev environment is already built but we have still to migrate it to the load balancer and enable for Ease. DevTech is taking this forward.  

Issues

  • No issues

Next Steps

  • AppsMan to prep Netcall to build Test and Live servers asap
  • Dev upgrade expected to be completed by 20 January 17
  • Test upgrade expected to be completed and tested by 6 February 17

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Milestones

Target Datesort descending Title
16-Dec-2016 Delivery - Deployment of updated personalised view
30-Jan-2017 Delivery - Opt Out
17-Apr-2017 Closure

 

 

 

RAG

GREEN

 

Report by Chris Copner for December 2016

Achievements in Last Period

  • Work to create new live RDB complete
  • New live RDB signed off
  • Opt-in build complete
  • Initial deployment of personalised view complete

Issues

  • End of planning resubmitted to WIS following submission on 11th Nov; relevant sign-offs included and budget change included in PICCL - Change 1

Next Steps 

  • The project is continuing to aim to rollout to 21,496 1st year undergrads and 1st year PGTs (including Class Reps) on 11/1/16 (semester 2 teaching starts on 16/1/17 )
  • Populate opt-in table with UUNs
  • Point CalSync at new live RDB
  • Turn on CalSync / O365 calendar synchronisation
  • Build / Test / Deploy self-service opt-in/out functionality
 

COM033 Personalised Email for Students and Alumni

Discretionary

Milestones

Milestones have still to be agreed.

RAG

AMBER

Report by Ian Vaughn December 2016

Achievements in Last Period

  • Completed drafting an Options Paper
  • Approval of Recommended Option obtained from CIO

Issues

  • There is a continuing issue around complexities and the need to consult across a multi-stakeholder group.

Next Steps 

  • We plan to obtain sign-off of Options paper by EUSA
  • We intend to complete planning.

 

 

DTO001 Digital Transformation Website

Discretionary

Milestones

20-Jan-2017 Planning Sign-off

RAG

GREEN

Achievements in Last Period

  •  Project initiated and initial discussions with stakeholders conducted
  • Project brief drafted as far as possible
  • Meetings with Web teams to discuss design & content arranged

Issues and Risks

  • None reported

​Next Steps

  • Complete project brief
  • Commence work on design (based on consultations)
  • Deliver prototype of website

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM026

Wiki Upgrade

Discretionary

 

Report by Tim Gray

This project was closed on 23/09/16  (WIS Notes 23/09/16)

Please see the Completion Report for further information

COM025

BI Architechture

Discretionary

Report by Craig Middlemass

This project was closed on 04/11/16  (WIS Notes 04/11/16)

Please see the Completion Report for further information

COM028

Upgrade onsite Exchange Mail Relay Servers

Discretionary

Report by Chris Copner

This project was closed on 11/11/16 (WIS Notes 11/11/16)

Please see the Completion Report for further information

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Report by Chris Copner

This project was closed on 18/11/16  (WIS Notes 18/11/16)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 12/12/2016

 

Project Action / Notes Responsibility Status
       
New project? There are several small pieces of work that need to be managed but not large enough to justify a stand alone project. AC suggested we could have a bucket project where these tasks could reside. AC to advise on budget. Alex Carter Open