Report for October 2014

Report Date
October 2014

Report compiled by Tim Gray, IS Apps Programme Managers for Stuart McFarlane  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: New Approved Projects from 14/15 Annual Plan

Section One: Programme Commentary, RAG and Resources Update

 

This month activity has progressed on all active projects.. The Serengeti upgrade was brought forward two weeks due to other issues but UAT was compressed and the system upgraded successfully.  The two project due to start this month have been delayed due to uncertainty about COM011, however this will be clarified next month, and it is expected that these two projects will commence planning.

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary
Wiki Service Improvement

Project to start December 2014

No dependencies.

Committee Intranet Migration

Project to start November 2014

No dependencies.

SharePoint Demonstrator Projects

Project to start November 2014

No dependencies.

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

10-Oct-2014End of PlanningPlan
24-Nov-2014Phase 2: Business Analysis ReviewAnalyse
08-Dec-2014Phase 1: Technical Deployment ReviewExecute
09-Dec-2014Phase 2: System Design ReviewDesign
19-Jan-2015Phase 2: Build ReviewBuild
02-Feb-2015Phase 2: Integration ReviewIntegrate
23-Feb-2015Phase 2: Acceptance ReviewAccept
24-Feb-2015Phase 2: DeliveryDeliver
06-Mar-2015Phase 2: Deployment ReviewDeliver
20-Mar-2015ClosureClose

 

RAG Status

GREEN

Report by Tim Gray for October 2014

 

Achievements

  • Planning completed
  • 2nd VM on LIVE configured
  • SP4 patch applied to DEV

 

Issues

  • No issues to report

 

Next Steps

  • Start Business Analysis
  • Patch SP4 on TEST

CMW010

Document Management System (Serengeti) Upgrade

Compliance

Milestones

    
20-Nov-201430-Oct-2014Deployment ReviewDeliver
05-Dec-201413-Nov-2014ClosureClose

RAG

GREEN

Report by Tim Gray for October 2014

Achievements

  • Integration testing completed
  • UAT completed
  • LIVE Upgrade completed

Issues

  • An on going SSL issue forced the deployment to be brought forward by 2 weeks. This reduced UAT period to only a few days but thanks to significant effort from Hugh Brown and business partners, UAT was completed. The LIVE upgrade did take longer than planned due to longer running scripts. This resulted in a 5 day outage not the 3 days originally planned.

 

Next Steps

  • Deployment review
  • Close project

 

COM011

New Visitor Registration System

Discretionary

Milestones

 

07-Nov-2014Iteration 1 Completed
21-Nov-2014Iteration 2 Completed
13-Mar-2015Closure
13-Mar-2015Delivery of Final Release (secured)

 

RAG Status

RED

 

Report by Maurice Franceschi for October 2014

 
The Foundation stage has taken much longer than had been estimated, both in effort and elapsed. An estimation of 8 iterations to do the User Stories that comprise the MVP has been calculated.
The project will continue to end of foundations and start on development. It will run through two iterations and, depending on delivery, programme manger and project manager will assess how well build is going and depending on velocity and estimated MVP, will decide whether to find budget to cotinue the project from rest of programme.
 
To complete two iterations, the  project will exceed budget, so the status is set as RED
The minimum viable product will not be delivered in two iterations, so RED
 
  • Achievements in Last Period

  • prioritise and estimate stories - achieved
  • plan Build phases - achieved
  • TAD sign-off - outstanding
  • High Level Design sign-off - outstanding  

Next Steps

  • complete two iterations
  • assess delivery and re-assess estimations
  • decide whether to stop or continue with project

 

CMW012

Election Count System Upgrade

Compliance

Milestones

 

07-Nov-2014ASOR
13-Nov-2014Deployment
20-Nov-2014DSOR
27-Nov-2014Closure

 

RAG Status

GREEN

Report by Sue Woodger for October 2014

Achievements

  • Now in UAT but see Issues

 

Issues

  • Issues with UAT - Developer working with business to try and replicate errors business have discovered. Moved UAT signoff out until issues resolved

 

Next Steps

  • Revised ASOR date now 7 Nov
  • Revised Deployment date now 13 Nov
  • Revised DSOR date now 20 Nov
  • Closure by 27 Nov

 

Project green as revised milestones approved by wis

COM007 AP23-001

Migrate IDM to Oracle SOA Suite 11g and Upgrade Grouper

Compliance

Milestones -Under Review

29-Oct-14

Phase 3A Pull Services & Grouper Upgrade - ASOR

12-Nov-14

Phase 3A Pull Services & Grouper Upgrade - Deploy

26-Nov-14

Phase 3A Pull Services & Grouper Upgrade - DSOR/Closure

10-Dec-14

COM007 - Project Closure

 

RAG Status

AMBER

Report by Karen Stirling for October 2014

Achievements in Last Period

  • Phase 3A implementation plan and roll out steps available for live deployment
  • Phase 3A Code deployed to test IDM
  • UAT underway although impacted by resource constraints
  • Project sponsor agreement to overall project closure milestone

Issues

  • ORACLE patch upgrade to 11.1.1.7.3 completed via Support Team on DEV SOA restore – is being moved to new Infrastructure with final activity underway to complete migration. Initial test  show vast improvement on performance.
  • Project budget has been revised and PM requested additional 25 days to cover remaining activity for Phase 3A and closure which has been approved by Project Sponsor / Programme Owner and Programme Manager. PICCL has been raised and submitted to WIS for approval
  • UAT has been impacted due to resource conflicts in Service Management relating to DAS008 and Application Management around production issues with Serengeti and bringing forward the upgrade via CMW010 project to resolve ongoing issue with SSL. Application management are progressing with UAT and expect only a few days delay therefore should allow deployment date to remain in situ on proviso business users agreed to Phase 3A deployment date.
  • Grouper pgrade - ITI UNIX has advised that there is an issue resulting from the fact that the new Dev Central Auth platform did not mirror the existing Test and Live instances. Meeting held on 3/11 to review and agreed options however this will impact Phase 3A milestones.

 

Next Steps

  • User Acceptance Testing complete
  • Acceptance sign off
  • Handover documentation to Production Support
  • Prep for Live Deployment for Phase 3A
  • Review and agree any changes to milestones

 

The project status is marked as AMBERdue to resource conflicts for completion of UAT and issue around Grouper

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Milestones

 

07-Nov-2014Planning sign-offPlan
09-Dec-2014Systems design sign-offAnalyse
11-Mar-2015Build stage sign-offBuild
15-Apr-2015Integration sign-offPlan
29-Apr-2015Acceptance sign-offAccept
04-May-2015Commence migrations to LIVE (Deployment milestone)Deliver
09-Jul-2015Deployment sign-offDeliver
17-Jul-2015Project closureClose

RAG Status

GREEN

Report by David Watters for October 2014

Achievements this Period

  • Terms of Reference prepared for submission to WIS
  • Further meetings with stakeholders to establish scope/approachof project
  • Follow-up estimation discussions held with stakeholders

Issues

  • Planning sign-off moved because of sickness absence and leave (PM)

Next Steps

  • Terms of Reference to be submitted to WIS
  • Work to commence on TAD
  • Specification and order of replacement servers to be carried out

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

ITS092 

BOXI Upgrade

Compliance

Report by Craig Middlemass

This project was closed on 22/10/14.

Please see the Completion Report for further information.

COM008

Migrate Exchange to Office 365

Discretionary

Report by Morna Findlay

This project was closed on 27/10/14.

Please see the Completion Report for further information.

 

 

Section Five: Actions/Notes from monthly meeting on 07/11/14

 

ProjectAction / NotesResponsibilityStatus
COM014Update milestones on reportDWComplete
SharePoint Demonstrator Now to start in March not November - Forward look and ASTA to be updatedTGComplete
Committee Intranet MigrationProject code request to be submitted to WISTGComplete
Wiki Improvement Now to start in January not December-  Forward look and ASTA to be updatedTGComplete
3 year PlanningUpdate Directional StatementACComplete