Report for April 2017

Report Date
April 2017

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

This month work has continued on all in flight projects however across the board the projects have hit some issues. The Serengeti Upgrade project is now RED as despite re-scheduling the Build Review, the vendor has not yet completed their work as planned. COM032 is now AMBER as the final MyEd Channel changes are dependant on the MyEd Upgrade project's LIVE deployment. The Annual Wiki Upgrade project as hit issues during DEV build which are under investigation with the vendor.

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
  All this year's projects are now in flight. 

 

Section Three: Projects in Progress

Project Info Project Manager's Commentary

COM031

Serengeti Document Managment Server Upgrade

Compliance

Milestones

07-Apr-2017

Build

14-Apr-2017

Integration

25-Apr-2017

Acceptance

26-Apr-2017

Upgrade Oracle CH

27-Apr-2017

Deploy to Live

05-May-2017

Deployment review

12-May-2017

Close

 

RAG Status

RED

 

Report by Morna Findlay for April 2017

Achievements

  • Dev build is nearly complete (see piccl 4 which lists the issues).
  • The redirect issues are resolved but we have to get Netcall in again to patch and upgrade Oracle. 
  • The milestones were revised again but this time the closure milestone will be affected - see issues
  • Agreement was reached for the supplier to upgrade Oracle and patch DEV on 28 April
  • As Netcall will be upgrading Oracle at the same time they are patching Dev we were able to withdraw the Upgrade to Oracle milestone (and instead integrate it into Build)
  • project Management has been handed over to Morna Findlay by Sue Woodger
  • There is a new project sponsor  ( Susan Cooke) and new project manager ( Morna Findlay)

 Issues

  •  The Build milestone was moved to 5 May but this has had a knock on effect on remaining milestones including the closure milestone.
  • The Netcall engineer did not dial in to upgrade as expected on 28 April and so new milestones will have to be proposed and approved.
  • Service Management have lined up Estates and Finance to begin UAT as soon as we give them access.

Next Steps

  • Build sign off early May

 

Issue - New milestones have not yet been approved. The supplier did not carry out the upgrade on the expected date, which has impacted on the build phase completion.  Revised milestones are expected to be agreed w/c 8 May.  No escalation to SMT at this stage.”

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Milestones

Target Datesort descending Title
26-May-2017 Deployment Review - MyEd Portlet (with Opt-Out)
2-Jun-2017 Closure

RAG

AMBER

 

Report by Chris Copner for April 2017

Achievements in Last Period

  • No progress was made in this period - a change to milestones is documented below

Issues

Change

  • Updated milestones - deployment of the updated MyEd portlet and closure of this project (JIRA COM032-21 and COM032-20) requires to be rescheduled (recorded as PICCL 4)

Next Steps

  • Assign developer resource
  • Deploy and test updated MyEd portlet
  • Close project

 

COM033 Personalised Email for Students and Alumni

Discretionary

Milestones

Target date Milestone   
04-May-2017       Design 
20-Jun-2017 Build 
11-Jul-2017 Integrate 
08-Aug-2017 Accept 
15-Aug-2017 Deliver 
05-Sep-2017 Deliver 
19-Sep-2017 Close 

RAG

RED

Report by Tim Gray April 2017

Achievements in Last Period

  • Design workshops held
  • Draft design document circulated

Issues

  • Revised estimates revised at 160 days.
  • Project budget not yet secured for remainder of the project. The current budget of 45 days will cover the project until end of design phase. 
  • Demands for the senior developer fast exceed the availability. The PM is working with Resource Managers and PMs from other projects towards a solution. 
  • Key development resource currently over allocated on two priority 1 projects.

Next Steps 

  • Design Review sign off
  • Confirm resources for build
  • Start Build phase  

 

Project is RED due to resourcing situation

COM034 Annual Wiki Upgrade

Compliance

Milestones

03-May-2017 Install to TEST
09-May-2017 Integration Sign off
09-Jun-2017 Acceptance Sign off
13-Jun-2017 Deploy to LIVE
27-Jun-2017 Deployment sign off review
14-Jul-2017 Project Closure

RAG Status 

AMBER

 

 

Report by Chris Konczak for April 2017

 

Achievements this Period

  • Brief sign off achieved
  • Test environment data refreshed from LIVE
  • DEV environment existing fixed and ready for the install

Issues

  • During the installation process, the install gets to a certain point and hangs each time. A support call has been raised with Atlassian, and they have bee putting forward suggestions and analysing logs. None for which have so far worked. Atlassian have now requested an anonymised database dump be sent to them.The business lead is off on annual leave on 04/05/17, and we risk missing this deadline to get DEV ready to be passed over for UAT.

Next Steps

  • DEV installation issue resolved.
  • TEST installed and UAT started

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM026

Wiki Upgrade

Discretionary

 

Report by Tim Gray

This project was closed on 23/09/16  (WIS Notes 23/09/16)

Please see the Completion Report for further information

COM025

BI Architechture

Discretionary

Report by Craig Middlemass

This project was closed on 04/11/16  (WIS Notes 04/11/16)

Please see the Completion Report for further information

COM028

Upgrade onsite Exchange Mail Relay Servers

Discretionary

Report by Chris Copner

This project was closed on 11/11/16 (WIS Notes 11/11/16)

Please see the Completion Report for further information

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Report by Chris Copner

This project was closed on 18/11/16  (WIS Notes 18/11/16)

Please see the Completion Report for further information

COM030 Document Management for IS HR

Discretionary

Report by Tim Gray

This project was closed on 27/01/17  (WIS Notes 27/01/17)

Please see the Completion Report for further information

AP67-005 COM BI Annual Service Pack Compliance

Withdrawn at Mid-Year Review

COM Mid-Year review 2016/17

Section Five: Actions/Notes from monthly meeting held on 10/04/2017

 

Project Action / Notes Responsibility Status
COM032 Tim and Chris Copner to WEB009 team to enquire how we can deploy independently of WEB009 schedule. Need to confirm that deployment plan is working. Agreement from Bill and Prod. 

Tim Gray

Chris Copner

In progress
SOA Replacement

Richard Good is leaving the University this week. Prior to his leaving a meeting should be held with DevTech to acsertain Richard's thoughts on SOA Decommisioning, planned for next year.

Mark Lang Complete
COM033 Budget  

COM033 does not currently have adaquate budget allocated: 40d allocated v. 100d planning estimate. The estimate is likely to change after the Design. Tim to speak to Adam Wadee regarding days from other programmes. Alex also to investiagte how other options. 

Tim Gray

Alex Carter

In progress
Dev Services Rep

Tim to follow up with Bill Lee on Dev Services rep at Programme meetings. Outcome: Due to scheduling clash Bill could not attend the April metting. He will attend nthe meeting in May.

Tim Gray Closed