Report for May 2017

Report Date
May 2017

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

Work has continued on all active projects this month. COM033 has been suspended in order as no development resources are available. This allows time for the consultation on email addresses, in the meantime DTO018 will progress some of the API work detailed in the SDS.

The Serengeti Upgrade continues to cause issues, with another delay to Build Review.

Finally on a more positive note, the Wiki upgrade has moved into UAT and is on schedule for a LIVE deployment on 11th July 2017.

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
  All this year's projects are now in flight. 

 

Section Three: Projects in Progress

Project Info Project Manager's Commentary

COM031

Serengeti Document Managment Server Upgrade

Compliance

Milestones

02-Jun-2017 05-May-2017    Build
16-Jun-2017 25-May-2017    Acceptance
26-Jun-2017 31-May-2017    Deliver
10-Jul-2017 07-Jun-2017     Deployment review
14-Jul-2017 12-Jun-2017     Close

 

RAG Status

AMBER

 

Report by Morna Findlay for May 2017

Achievements

  • New milestones approved
  • TEST build partially complete - halted until DEV upgrade signed off

 Issues

  •  Dev build is not yet signed off (see piccl 4 which lists the issues)
  • Agreed milestones are at risk 

Next Steps

  • Sign off Build Stage
  • Complete TEST upgrade
  • Hand over to business for user testing
  • Deliver

 

Project is AMBER as the agreed milestones are now at risk.

 

 

 

 

 

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Milestones

Target Datesort descending Title
30-Jun-2017 Closure

RAG

AMBER

 

Report by Chris Copner for May 2017

Achievements in Last Period

  • No progress was made in this period - a change to milestones is documented below

Issues

  • PICCL Change 6 - https://www.projects.ed.ac.uk/unpublished/project/com032/issues/6 , updated milestones, approved by WIS 2/6/17.  The closure of this project requires to be rescheduled.  This is due to availability of development resources to fix the issue identified during UAT - automated emails to Service Management fail to be sent when a person opts out of the service (this requirement is documented in JIRA COM032-20).

Next Steps

  • Fix issue with MyEd portlet identified during UAT, re-test and deploy to live
  • Close project

 

 

 

COM033 Personalised Email for Students and Alumni

Discretionary

Milestones

To be replanned when project starts again August 2017.

RAG

N/A

Report by Tim Gray May 2017

Achievements in Last Period

  • Design work progressed but sign of not completed.

Issues

  • Due to the lack of resource to start the build phase, this project will now be suspended until August 2017. The design phase has not been signed off due to concerns that the ITC paper about student email aliases, recently approved by ITC could result in changes to this project's scope. The consultation period now starting on email aliases may result in policy changes which impact on how or what this project delivers. 

Next Steps 

  • Project will be suspended until August 2017
  • In the mean time the design document, which is relatively advanced will be further analysed by Michael Sun to identify which APIs could already be developed under DTI018. DTI018 will pay for this work. 

 

 

 

COM034 Annual Wiki Upgrade

Compliance

Milestones

04-Jul-2017 Acceptance Sign off
11-Jul-2017 Deploy to LIVE
25-Jul-2017 Deployment sign off review
31-Jul-2017 Project Closure

RAG Status 

GREEN

 

 

Report by Chris Konczak for May 2017

Achievements this Period

  • DEV installation issue now resolved
  • DEV sign off achieved
  • Migration to TEST completed
  • Integration testing completed
  • Handed over for UAT for next 4 weeks.

Issues

  • Collaborative editing requires fixes, potentially to how we do the single sign on. Investigation is underway. This is disabled for testing, and any changes will be applied to DEV.

 

Next Steps

  • Any UAT issues will be resolved as they are logged.
  • Request to be raised for out of hours working for Development Technology for the live install
  • Collaborative editing issue fixed
  • UAT signed off

 

COM035 JIRA Upgrade 2017

Compliance

Milestones

 

23-Jun-2017 Planning Review

RAG Status 

GREEN

Report by Tim Gray for May 2017

Project just started, planning in progress

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM026

Wiki Upgrade

Discretionary

 

Report by Tim Gray

This project was closed on 23/09/16  (WIS Notes 23/09/16)

Please see the Completion Report for further information

COM025

BI Architechture

Discretionary

Report by Craig Middlemass

This project was closed on 04/11/16  (WIS Notes 04/11/16)

Please see the Completion Report for further information

COM028

Upgrade onsite Exchange Mail Relay Servers

Discretionary

Report by Chris Copner

This project was closed on 11/11/16 (WIS Notes 11/11/16)

Please see the Completion Report for further information

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Report by Chris Copner

This project was closed on 18/11/16  (WIS Notes 18/11/16)

Please see the Completion Report for further information

COM030 Document Management for IS HR

Discretionary

Report by Tim Gray

This project was closed on 27/01/17  (WIS Notes 27/01/17)

Please see the Completion Report for further information

AP67-005 COM BI Annual Service Pack Compliance

Withdrawn at Mid-Year Review

COM Mid-Year review 2016/17

Section Five: Actions/Notes from monthly meeting held on 10/04/2017

 

Project Action / Notes Responsibility    Status
2017/18 Programme Programme Manager to progress plan for next year with Development and Programme Owner to be reviewed at next month's meeting.     TG/AC/BL Open