Report for June 2016

Report Date
June 2017

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

Commentary to be added

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
  All this year's projects are now in flight. 

 

Section Three: Projects in Progress

Project Info Project Manager's Commentary

COM031

Serengeti Document Managment Server Upgrade

Compliance

Milestones

02-Jun-2017 05-May-2017    Build
16-Jun-2017 25-May-2017    Acceptance
26-Jun-2017 31-May-2017    Deliver
10-Jul-2017 07-Jun-2017     Deployment review
14-Jul-2017 12-Jun-2017     Close

 

RAG Status

RED

 

Report by Morna Findlay for June 2017

Achievements

 

  • Implementation plan drafted for TEST

 Issues

  •  Dev build is not yet signed off (see piccl 4 which lists the issues) due to conflict for key technical resource.
  • Agreed milestones are  now at risk 
  • Likely extension to project means budget is now at risk

Next Steps

  • Sign off Build Stage
  • Re-estimate and re-plan project
  • Complete TEST upgrade
  • Hand over to business for user testing
  • Deliver

 

Project is RED as the agreed milestones are no longer achievable

 

 

 

 

 

 

 

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Milestones

Target Datesort descending Title
31-Jul-2017 Closure

RAG

RED

 

Report by Chris Copner for June 2017

Achievements in Last Period

  • No progress was made in this period - a change to milestones is documented below

Issues

  • PICCL Change 7 - https://www.projects.ed.ac.uk/unpublished/project/com032/issues/7 , updated milestones, reported to WIS 30/6/17.  The closure of this project requires to be rescheduled.  This is due to a delay to fix the issue identified during UAT; automated emails to Service Management fail to be sent when a person opts out of the service (this requirement is documented in JIRA COM032-20).

Next Steps

  • Complete UAT
  • Close project

 

 

 

 

 

COM033 Personalised Email for Students and Alumni

Discretionary

Milestones

To be replanned when project starts again August 2017.

RAG

N/A

Report by Tim Gray June 2017

 

 

 

 

COM034 Annual Wiki Upgrade

Compliance

Milestones

11-Jul-2017 Deploy to LIVE
25-Jul-2017 Deployment sign off review
31-Jul-2017 Project Closure

RAG Status 

AMBER

 

 

Report by Chris Konczak for June 2017

Achievements in Last Period

  • UAT is currently being carried out with one issue being raised and resolved.
  • Request raised for out of hours working for Development Technology for the live install agreed by the resource manager
  • Deployment planed for the day

Issues

  • Collaborative editing requires fixes, potentially to how we do the single sign on. Investigation is underway. This is disabled for testing, and any changes will be applied to DEV. Not going LIVE with Collaborative Editing enabled, this will be enabled at a later date.
  • Project is AMBER as we are under budget

Next Steps

  • Sign off UAT
  • Complete load testing
  • Deploy to LIVE
  • Write and distribute closure report
  • Deployment sign off and Closure
 

RAG Commentary

Change: AMBER as the project is under budget as at the end of the Acceptance phase. Estimate to end has been revised and PICCL to be raised to return days to programme

 

COM035 JIRA Upgrade 2017

Compliance

Milestones

 

23-Jun-2017 Planning Review

RAG Status 

GREEN

Report by Tim Gray for June 2017

Achievements

  • Project brief & planning completed

Issues

  • None

Next steps

  • Start upgrade.
  • Complete Build phase.

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM026

Wiki Upgrade

Discretionary

 

Report by Tim Gray

This project was closed on 23/09/16  (WIS Notes 23/09/16)

Please see the Completion Report for further information

COM025

BI Architechture

Discretionary

Report by Craig Middlemass

This project was closed on 04/11/16  (WIS Notes 04/11/16)

Please see the Completion Report for further information

COM028

Upgrade onsite Exchange Mail Relay Servers

Discretionary

Report by Chris Copner

This project was closed on 11/11/16 (WIS Notes 11/11/16)

Please see the Completion Report for further information

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Report by Chris Copner

This project was closed on 18/11/16  (WIS Notes 18/11/16)

Please see the Completion Report for further information

COM030 Document Management for IS HR

Discretionary

Report by Tim Gray

This project was closed on 27/01/17  (WIS Notes 27/01/17)

Please see the Completion Report for further information

AP67-005 COM BI Annual Service Pack Compliance

Withdrawn at Mid-Year Review

COM Mid-Year review 2016/17

Section Five: Actions/Notes from monthly meeting held on 10/04/2017

 

Project Action / Notes Responsibility    Status
2017/18 Programme Programme Manager to progress plan for next year with Development and Programme Owner to be reviewed at next month's meeting.     TG/AC/BL Open

  

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