Report for July 2017

Report Date
July 2017

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

This final reporting period of 2016/17 work has continued on the active projects. The Wiki and JIRA upgrade projects have been successfully deployed to LIVE. Both of these annual upgrade projects ran very smoothly. This is one of the benefits of running these upgrade on an annual basis, where the version changes are not so dramatic. As well as ensuring we are always running a supported version as well as adding additional value to the services, the cost of these upgrades is decreasing.

Issues continue to plague the Serengeti upgrade, with this project now scheduled to deliver the upgrade to LIVE after start of term.

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
  All this year's projects are now in flight. 

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM031

Serengeti Document Managment Server Upgrade

Compliance

Milestones

       

   1-Sep-2017     Acceptance
   2-Oct-2017     Deliver
   13-Oct-2017      Deployment review
   20-Oct-2017      Close

 

RAG Status

RED (no issue) due to change in project milestones and budget

 

Report by Morna Findlay for July 2017

Achievements

  • Implementation plan approved
  • Build milestone achieved
  • new milestones and budget approved

 Issues

  • milestones changed due to unavailability of key project resources, supplier resources and CAB (closed)
  • service is now running on unsupported servers - noted in risk log

Next Steps

  • upgrade TEST

 

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Milestones

Target Datesort descending Title
31-Jul-2017 Closure

RAG

RED (PICCL Issue 8 - Work on MyEd upgrade is continuing and therefore the deployment of the updated portlet cannot be scheduled until advised of date of completion of upgrade of MyEd).

 

Report by Chris Copner for July 2017

Achievements in Last Period

  • No progress was made in this period - a new issue is documented below

Issues

  • PICCL Issue 8 - Work on MyEd upgrade is continuing and therefore the deployment of the updated portlet cannot be scheduled until advised of date of completion of upgrade of MyEd.

Next Steps

  • Deploy updated portlet
  • Close project

 

 

 

 

 

COM033 Personalised Email for Students and Alumni

Discretionary

Milestones

To be replanned when project starts again August 2017.

RAG

N/A

Report by Tim Gray July 2017

 

Project is suspended until August

 

 

COM034 Annual Wiki Upgrade

Compliance

Milestones

18-Aug-2017 Project Closure

RAG Status 

GREEN

 

 

Report by Chris Konczak for July 2017

Achievements this Period

  • UAT signed off
  • Load testing complete
  • Deployment to LIVE achieved
  • Closure report written and distributed
  • Deployment sign off achieved

Issues

  • Collaborative editing requires fixes, potentially to how we do the single sign on. Investigation is underway. This has been re-visited as there was budget to do this. If it can be done with minimal effort / disruption, then Collaborative Editing will be put Live on 09/08/18.
  • Closure date moved into August to allow for Collaborative Editing to be deployed

 

Next Steps

  • Deploy Collaborative Editing to TEST and LIVE
  • Closure
RAG Commentary
Change - Closure date moved to allow for Collaborative Editing to be deployed to TEST and LIVE. Agreed by project team and sponsor.

 

COM035 JIRA Upgrade 2017

Compliance

Milestones

17-Aug-2017 Closure Review

RAG Status 

GREEN

Report by Hannah Kingsland for June 2017

  • Upgraded JIRA to version 7.3 in DEV, TEST and LIVE
  • Upgraded Oracle DB to version 12.2 in DEV, TEST and LIVE 
  • Completed build review
  • Completed acceptance review

Issues

  • None

Next steps

  • Complete deployment review
  • Project closure

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM026

Wiki Upgrade

Discretionary

 

Report by Tim Gray

This project was closed on 23/09/16  (WIS Notes 23/09/16)

Please see the Completion Report for further information

COM025

BI Architechture

Discretionary

Report by Craig Middlemass

This project was closed on 04/11/16  (WIS Notes 04/11/16)

Please see the Completion Report for further information

COM028

Upgrade onsite Exchange Mail Relay Servers

Discretionary

Report by Chris Copner

This project was closed on 11/11/16 (WIS Notes 11/11/16)

Please see the Completion Report for further information

COM022 Academic Timetable Integration into Office 365 Calendar  

Discretionary

Report by Chris Copner

This project was closed on 18/11/16  (WIS Notes 18/11/16)

Please see the Completion Report for further information

COM030 Document Management for IS HR

Discretionary

Report by Tim Gray

This project was closed on 27/01/17  (WIS Notes 27/01/17)

Please see the Completion Report for further information

AP67-005 COM BI Annual Service Pack Compliance

Withdrawn at Mid-Year Review

COM Mid-Year review 2016/17

Section Five: Actions/Notes from monthly meeting held on 10/04/2017

 

Project Action / Notes Responsibility    Status
2017/18 Programme Programme Manager to progress plan for next year with Development and Programme Owner to be reviewed at next month's meeting.     TG/AC/BL Open