Report for August 2017

Report Date
August 2017

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

This reporting period has seen work continue on active projects as well as COM033 start up after a 3 month suspension. Resource availability has meant that replanning this project is taking longer, however, a new contract PM will start in early September and pick this up along with the Grouper Update.

The WIki upgrade project has resolved post upgrade issues, this project will close in early September, the JIRA Upgrade project closed this month ahead of schedule and under budget. The Timetable On My Phone project also closed in August.  

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
COM037 Grouper Update   Scheduled to start in September 2017
COM038 IDM SOA Replacement  Scheduled to start in September 2017
COM039 Annual Wiki Upgrade  Scheduled to start in January 2018
COM040 JIRA Upgrade  Scheduled to start in April 2018
COM014 Decommission legacy Windows hosting  Scheduled to start in September 2017

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM031

Serengeti Document Managment Server Upgrade

Compliance

Milestones

       

   1-Sep-2017     Acceptance
   2-Oct-2017     Deliver
   13-Oct-2017      Deployment review
   20-Oct-2017      Close

 

RAG Status

RED (no issue) due to change in project milestones and budget

 

Report by Tim Gray for August 2017

Report for August 2017

Report Date
August 2017

Achievements

  • Issues in TEST resolved, TEST build now complete
  • Integration testing compelete

 Issues

  • service is now running on unsupported servers - noted in risk log

Next Steps

  • Complete UAT 
  • Proceed with LIVE build

 

COM033 Personalised Email for Students and Alumni

Discretionary

Milestones

Re-planning in progress

RAG

AMBER

Report by Tim Gray August 2017

Achievements in Last Period

  • Project restarted 
  • Design document updated and circulated for sign off 
  • Proposal to transfer project to DTI portfolio submitted to Head of Project Services (to address budget issue)

Issues

  • Delay in signing off Design Review and planning milestones due to PM availability.
  • Budget not yet confirmed

Next Steps 

  • Hand over project management to new contractor
  • Design Review
  • Replan milestones
  • Start Build

 

 

 

COM034 Annual Wiki Upgrade

Compliance

Milestones

18-Aug-2017 Project Closure

RAG Status 

AMBER

 

 

Report by Chris Konczak for August 2017

Achievements this Period

  • Decision made not to include Collaborative editing.
  • Closure agreed in principle once Collaborative Editing is removed from DEV. This requires a roll back.

Issues

  • Rollback of Collaborative Editing on DEV has not yet happened. This has held up the project closure.

Next Steps

  • Rollback DEV and document in JIRA what needs to be done to include Collaborative Editing.
  • Closure agreed

 

COM036 BI - Business Objects Upgrade

Compliance

Milestones

29-Sep-2017 Planning sign off
20-Nov-2017 Delivery
26-Jan-2018 Closure

RAG Status 

GREEN

Report by Chris Konczak for August 2017

Achievements

  • ASTA time recording code approved
  • Project meeting to discuss proposed dates for getting Intelligence on site to perform an audit on the BI infrastructure has taken place and 14th / 15th agreed as a possibility.
  • Support partner has supplied 5 free days of consultancy

Issues

  • None

Next steps

  • Kick off meeting to be set up to discuss objectives and deliverables.
  • Brief writeup to be completed and distributed
  • Estimation meeting to be set up with all involved.
  • Milestones to be planned

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM035 

JIRA Upgrade 2017

Compliance

Report by Tim Gray

This project was closed on 14/08/17  (WIS Notes 11/08/17)

Please see the Completion Report for further information

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Report by Chris Copner

This project was closed on 18/08/17  (WIS Notes 18/08/17)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 10/04/2017

 

Project Action / Notes Responsibility    Status
2017/18 Programme Programme Manager to progress plan for next year with Development and Programme Owner to be reviewed at next month's meeting.     TG/AC/BL Open