Report for September 2017

Report Date
September 2017

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period, activity has continued on all in flight projects with the Wiki Upgrade project has successfully closing.  The Serengeti Upgrade work has encountered more issues with a dependancy on an Estates EBIS project. The milestones have been updated to accommodate the dependancy. 

Build work on the Personalised Email for Students has progressed but re-planning milestones has taken considerably longer than anticipated. This is the result of a new project manger picking this work up. An audit has been completed for the BI upgrade project, the project team wanted to wait the audit results before completing planning, resulting in the planning milestone moving out.   

The project to Decommission Legacy Windows Hosting project has not started as planned in September, this is due to no project manager being available. the programme manager will work with Service Owner to review impact and where possible look for possible workarounds until the project can start.

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
COM039 Annual Wiki Upgrade  Scheduled to start in January 2018
COM040 JIRA Upgrade  Scheduled to start in April 2018
COM041 Decommission legacy Windows hosting  Scheduled to start in September 2017

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM031

Serengeti Document Managment Server Upgrade

Compliance

Milestones

       

   
Date                  Milestone
 10 Oct 2017  Acceptance
 24 Oct 2017  Deploy to Live
 7 Nov 2017  Deployment review
 17 Nov 2017  Close

 

RAG Status

AMBER due to dependency on EST098

 

Report by Morna Findlay for September 2017

Achievements

  • Testing completed by Finance and TEST signed off by Finance business lead
  • Build of LIVE partially complete
  • Agreed new delivery date with project sponsor

 Issues

  • service is now running on unsupported servers - noted in risk log
  • Issue noted in TEST by Estates identified as due to Archibus upgrade
  • Acceptance sign off and Delivery date to be replanned 

Next Steps

  • Complete UAT 
  • Complete acceptance signoff
  • Complete  LIVE build
  • Deploy to LIVE

COM033 Personalised Email for Students and Alumni

Discretionary

Milestones

Target Datesort descending Title
02-Oct-2017 Build Review
30-Oct-2017 Acceptance Review
12-Dec-2017 Deliver
14-Dec-2017 Deployment Review
21-Dec-2017 Closure Review
 

 

RAG

AMBER due to Budget not secured

Report by David Gibbons September 2017

Achievements in Last Period

  • Project Manager started 5th September
  • DEV/TEST Complete
  • UAT Build underway

Issues

  • Budget not yet confirmed
  • Resourcing Issue as lead developer on vacation for 3 weeks October

Next Steps 

  • Sign off for DEV/TEST
  • Replan milestones

 

COM036 BI - Business Objects Upgrade

Compliance

Milestones

29-Sep-2017 Planning sign off
14-Feb-2018 Delivery
09-Mar-2018 Closure

RAG Status 

AMBER

Report by Chris Konczak for September 2017

Achievements

  • Audit carried out to review the BI suite.
  • Brief has been written.
  • Estimation meeting has been carried out with project team, and estimation is 106 days for the project

 

Issues

  • Date of planning milestone moved to accommodate the audit results. This will push the project into Amber.
  • Date of deployment has been agreed to be February due to the exam board in January.

 

Next steps

  • Add in project risks and milestones into brief.
  • Brief to be distributed to project team and WIS for sign off
  • Begin DEV infrastructure build and environment upgrade

COM036 - Grouper Upgrade

Compliance

Milestones

In re-planning

RAG Status 

Green

Report by David Gibbons September 2017

Achievements in Last Period

  • Project started

Issues

  • No issues to report

Next Steps 

  • Estimations
  • Complete project brief
  • Obtain signoff for Project Brief

COM038 IDM SOA Replacement

Compliance

Milestones

20-Oct-2017: Planning

08-Feb-2018: Delivery

16-Mar-2018: Closure

RAG Status

Amber

Report by Adam Wadee for September 2017

Achievements

  • Project started and kick-off meeting held (see notes for info).
  • The project proposal document was discussed, but it was noted that going ahead with a re-write of IDM SOA components using a different technology (e.g. microservices) would be difficult and costly given that Oracle SOA handles a lot of complex logic very well.  We discussed the options for progressing the project based on these findings (see notes above for full description).
  • Currently, Option 2 - Migrate to Oracle SOA 12​ is viewed as the most suitable option to address the EOL issues with the current Oracle SOA technology.

Issues

  • Due to the change in direction for the project, and the additional tasks involved for agreeing the scope, the planning milestone will be moved out to 20th October.
  • The original scope of the project will likely change which will need Apps senior management approval.

Next steps

  • Undertake a high level review of the migration tasks from SOA 11g to SOA 12.
  • Write up what the core SOA tech provides, which may influence our decision to keep SOA or move to new technology.
  • Complete the project brief and planning stage.

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM034

Annual Wiki Upgrade

Compliance

Report by Chris Konczak

This project was closed on 08/08/17  (WIS Notes 09/09/17)

Please see the Completion Report for further information

COM035 

JIRA Upgrade 2017

Compliance

Report by Tim Gray

This project was closed on 14/08/17  (WIS Notes 11/08/17)

Please see the Completion Report for further information

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Report by Chris Copner

This project was closed on 18/08/17  (WIS Notes 18/08/17)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 10/09/2017

 

Project Action / Notes Responsibility    Status
COM041 Decommission legacy Windows hosting  
  • AF to start website audit
  • Confirm if OS is end of life in December 17

AC possibility to investigate hiring student to help

  •  DD
Open
IDM Upgrade

Only patch to be applied. Work could start towards end of October. Estimate from PJ about 0.5d per environment.  

  • Speak to production if this can be completed as part of service
  • TG
Complete. Agreement reached to schedule and record this work at programme level.
Forward Look
  • Review calculation on YTD utilisation
  • TG
Open