Report for October 2017

Report Date
October 2017

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

This has been a challenging month for the Communication programme. Work has continued on all projects, however, the progress has been slow across the board. The Serengeti project has encountered issues building the LIVE Environment. The vendor has not yet resolved these issues making the project RED. Planning on the other three active projects has not been competed as planned. These project should now complete planning in the next reporting period.

RAG Status and Forward Look

 

Resource Summary

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
COM039 Annual Wiki Upgrade  Scheduled to start in January 2018
COM040 JIRA Upgrade  Scheduled to start in April 2018
COM041 Decommission legacy Windows hosting  Scheduled to start in September 2017

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM031

Serengeti Document Managment Server Upgrade

Compliance

Milestones

       

   
Date                  Milestone
 10 Oct 2017  Acceptance
 24 Oct 2017  Deploy to Live
 7 Nov 2017  Deployment review
 17 Nov 2017  Close

 

RAG Status

RED 

 

Report by Morna Findlay for October 2017

Achievements

 Issues

Next Steps

  • Complete UAT 
  • Complete acceptance signoff
  • Complete  LIVE build
  • Deploy to LIVE

COM033 Personalised Email for Students and Alumni

Discretionary

Milestones

Target Datesort descending Title
9-Nov-2017 Build Review
4-Dec-2017 Acceptance Review
12-Dec-2017 Deliver
9-Jan-2018 Deployment Review
23-Jan-2018 Closure Review
 

 

RAG

AMBER due to Budget not secured

Report by David Gibbons October 2017

Achievements in Last Period

  • Milestone dates review and updated
  • DEV test completed

Issues

  • Budget not yet confirmed

Next Steps 

  • Build Review
  • Complete rework for DEV
  • Complete Acceptance Test and  Review
  • Deliver 12/12

 

 

COM036 BI - Business Objects Upgrade

Compliance

Milestones

17-Nov-2017 Planning Review Milestone
24-Nov-2017 Systems Design sign off (TAD)
08-Dec-2017 DEV build complete
22-Dec-2017 Test build complete
19-Jan-2018 Integration Testing sign off
09-Feb-2018 Acceptance Testing sign off
20-Feb-2018 Live build complete
28-Feb-2018 Deploy to LIVE
14-Mar-2018 Deployment Sign Off Review
30-Mar-2018 Closure

RAG Status 

AMBER

Report by Chris Konczak for October 2017

Achievements

  • Risks and milestones added into brief.
  • Brief distributed for sign off
  • Business case written and costed for ITelligence to carry out the DEV environment build

 

Issues

  • Brief sign off review meeting highlighted that we need a clear understanding of Dev Tech vs ITelligence tasks to build the DEV environment. As a result the sign off was delayed while Dev Tech review the upgrade documentation.
  • Conflict for Dev Tech's time to deal with a Live issue has prevented progress on the documentation review.

 

Next steps

  • Brief to be amended to include two paths, one for ITelligence to build DEV and the other to do this in-house. Brief to be re-distributed with the assumption that we will proceed with one of the proposed paths.
  • Begin DEV infrastructure build and environment upgrade
  • Replan the milestones with the project team to reflect the delay.

COM037 - Grouper Upgrade

Compliance

Milestones

In re-planning

RAG Status 

Green

Report by David Gibbons October 2017

Achievements in Last Period

  • Planning Milestone revised
  • Project brief out for Sponsor review
  • Plan developed

Issues

  • No issues to report

Next Steps 

  • Estimations
  • Complete project brief
  • Obtain sign off for Planning Review

 

COM038 IDM SOA Replacement

Compliance

Milestones

24-Nov-2017: Planning

31-May-2018: Delivery

29-Jun-2018: Closure

RAG Status

Amber

Report by Adam Wadee for October 2017

Achievements

  • Further discussions held around the scope of the project following concerns about upgrading to Oracle SOA 12.
  • It has been agreed that we will not upgrade SOA to v12, and will stay on v11 and accept the risk of being out of support.
  • The project will be re-planned to investigate the options to migrate to a different solution, and if possible undertake a PoC.

 

Issues

  • Planning phase not completed within the current milestones due to concerns around the project scope.

 

Next steps

  • Re-plan the project based on the revised scope and objectives.
  • Complete the project brief and planning stage.

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM034

Annual Wiki Upgrade

Compliance

Report by Chris Konczak

This project was closed on 08/08/17  (WIS Notes 09/09/17)

Please see the Completion Report for further information

COM035 

JIRA Upgrade 2017

Compliance

Report by Tim Gray

This project was closed on 14/08/17  (WIS Notes 11/08/17)

Please see the Completion Report for further information

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Report by Chris Copner

This project was closed on 18/08/17  (WIS Notes 18/08/17)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 14/11/2017

 

Project Action / Notes Responsibility    Status
COM041 Decommission legacy Windows hosting  
  • AF to start website audit
  • Confirm if OS is end of life in December 17

AC possibility to investigate hiring student to help

 DD

On going
COM036

Technical review by DevTech to be scheduled asap by PM. TG to inform CK

TG

Complete 
COM037

Review calculation on YTD utilisation

TG

Complete
COM041 Project will be AMBER next month if not started TG Open
GPDR Project

AC to add more content TG to submit to WIS 

AC TG Open
3 Year Planning      

Potential projects:

  • Bi Annual Upgrade (NEW)  - 18/19
  • SOA (Continuing) - 18/19
  • Serengeti Upgrade (Remove for 18/19) - 19/20
  • BI - 200d for 18/19 (TG to review why 200d)
  •      - 100d 19/20
  •      - 100d 20/21
  • IDM Update to 12C - (ML to speak to SK re end-of support)
  • Phythonisation of Event Booking (NEW)
  • Migration of Staffmail Directory Data to IDM (NEW)
  • IDM: Implement changes from new Student IDs (NEW)