Report for November 2017

Report Date
November 2017

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

This month the Programme has made good progress and presents a much more positive picture than last month. Apart from the Serengeti project all other projects have moved back to a RAG status of GREEN. COM033 has finally been moved over to Digital Transformation, bringing the over all programme budget back into line. The only RED project, has no open issues; and a agreed deployment date of 16/012018.  

RAG Status and Forward Look

 

Resource Summary

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
COM039 Annual Wiki Upgrade  Scheduled to start in January 2018
COM040 JIRA Upgrade  Scheduled to start in April 2018

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM031

Serengeti Document Managment Server Upgrade

Compliance

Milestones

       

 

14-Dec-2017     Acceptance
16-Jan-2018     Deliver
30-Jan-2018     Deployment review
05-Feb-2018     Close

 

RAG Status

RED 

Report by Morna Findlay for November 2017

 

 

Achievements

 Issues

Next Steps

 

  • Complete acceptance signoff
  • Complete  LIVE build
  • Deploy to LIVE

COM036 BI - Business Objects Upgrade

Compliance

Milestones

22-Dec-2017 DEV build complete
26-Jan-2018 Test build complete
02-Feb-2018 Integration Testing sign off
16-Feb-2018 Acceptance Testing sign off
23-Feb-2018 Live build complete
28-Feb-2018 Deploy to LIVE
14-Mar-2018 Deployment Sign Off Review
30-Mar-2018 Closure

RAG Status 

GREEN

 

Report by Chris Konczak for November 2017

Achievements

  • Brief sign off achieved
  • Infrastructure ordered and delivered
  • DEV infrastructure environment build has begun.

Issues

  • Negotiations with ITellegence into costings and timescales for them to perform the upgrades which could result in a project budget  days reduction.

Next steps

  • Complete build of DEV with support from ITellegence
  • Funding to be secured for ITellegence support

COM037 - Grouper Upgrade

Compliance

Milestones

Target Datesort descending Title
05-Dec-2017 Build Review
13-Dec-2017 Integration Review
16-Jan-2018 Acceptance Review
06-Feb-2018 Deliver
20-Feb-2018 Deployment Review
06-Mar-2018 Closure Review

RAG Status 

Green

Report by David Gibbons November 2017

Achievements

  • Planning milestone approved

Issues

  • Business has requested that no deployment until March due to possible LEARN upgrade and exams
  • Deployment needs to be at a weekend

Next Steps 

  • Complete build 
  • Build review
  • Integration review

 

 

COM038 IDM SOA Replacement

Compliance

Milestones

17-Mar-2018    Investigation and Analysis Completed

30-Mar-2018    PoC Completed

20-Apr-2018    Acceptance Review

25-May-2018    Deliver (Final Report)

15-Jun-2018    Closure

RAG Status

GREEN

Report by Adam Wadee for November 2017

Achievements

  • Planning phase completed and Project Brief approved by the Project Team.
  • Discussions held with Software Dev around the approach for the technical tasks.

Issues

  • No issues.

Next steps

  • Preparations for the investigation and Proof of Concept will take place in December.
  • Investigation and Proof of Concept scheduled to start in February 2018.

 

 

 

COM041 Decommission legacy Windows hosting

Compliance

 

 

Milestones

Target Datesort descending Title                                                             
18-Dec-2017           Planning Review

 

RAG Status

GREEN

Report by Meg Graham for November 2017

Report  for November 2017 by Megan Graham

 

Achievements This Period

  • Project Planning has commenced.
  • Project 'kick-off' Meeting with Programme Manager and Service management team.
  • Project Brief has commenced.
  • Request for 'intern' resources underway to minimise Project costs.  
  • Issues

  • None

Next Steps

  • Completion of Project Brief.
  • Planning completion milestone almost complete, considering the holiday period.

 

COM042 GDPR Preparation for Applications

Milestones

Target Datesort descending Title                                                             
14-Dec-2017           Planning Review

RAG Status

GREEN

Report by Emma McNab for November 2017

Achievements

  • Project initiation meeting

Issues 

  • None

Next Steps

  • Develop brief and associated project documentation

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM034

Annual Wiki Upgrade

Compliance

Report by Chris Konczak

This project was closed on 08/08/17  (WIS Notes 09/09/17)

Please see the Completion Report for further information

COM035 

JIRA Upgrade 2017

Compliance

Report by Tim Gray

This project was closed on 14/08/17  (WIS Notes 11/08/17)

Please see the Completion Report for further information

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Report by Chris Copner

This project was closed on 18/08/17  (WIS Notes 18/08/17)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 14/11/2017

 

Project Action / Notes Responsibility    Status
COM041 Decommission legacy Windows hosting  
  • AF to start website audit
  • Confirm if OS is end of life in December 17

AC possibility to investigate hiring student to help

 DD

On going
COM036

Technical review by DevTech to be scheduled asap by PM. TG to inform CK

TG

Complete 
COM037

Review calculation on YTD utilisation

TG

Complete
COM041 Project will be AMBER next month if not started TG Open
GPDR Project

AC to add more content TG to submit to WIS 

AC TG Open
3 Year Planning      

Potential projects:

  • Bi Annual Upgrade (NEW)  - 18/19
  • SOA (Continuing) - 18/19
  • Serengeti Upgrade (Remove for 18/19) - 19/20
  • BI - 200d for 18/19 (TG to review why 200d)
  •      - 100d 19/20
  •      - 100d 20/21
  • IDM Update to 12C - (ML to speak to SK re end-of support)
  • Phythonisation of Event Booking (NEW)
  • Migration of Staffmail Directory Data to IDM (NEW)
  • IDM: Implement changes from new Student IDs (NEW)