Report for November 2014

Report Date
November 2014

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: New Approved Projects from 14/15 Annual Plan

Section One: Programme Commentary, RAG and Resources Update

In this reporting period work as continued on all active projects. The committee Intranet project was initiated at the of of the month, with planning due to complete before the Christmas break. COM007 is the only amber project in this month’s report. This is due to the impact of changes to Central Auth required by Grouper. ITI Unix cannot implement these changes prior to Christmas, meaning the remaining milestones cannot be agreed. 

 

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary
Wiki Service Improvement

Project to start January 2015

No dependencies.

Committee Intranet Migration

Project now in planning

No dependencies.

SharePoint Demonstrator Projects

Project to start March 2015

No dependencies.

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

12-Dec-2014Phase 2: Business Analysis ReviewAnalyse
18-Dec-2014Phase 1: 360 Eyes acceptance reviewDeliver
19-Dec-2014Phase 2: System Design ReviewDesign
06-Jan-2015Phase 1: Deploy 360 Eyes to LIVEDeliver
31-Jan-2015Phase 1: Apply SP4 to LIVEDeliver
12-Feb-2015Phase 2: Build ReviewBuild
18-Feb-2015Phase 1: Apply infrastructure changesDeliver
26-Feb-2015Phase 2: Integration ReviewIntegrate
19-Mar-2015Phase 2: Acceptance ReviewAccept
19-Mar-2015Phase 1: Technical Deployment ReviewExecute
26-Mar-2015Phase 2: DeliveryDeliver
09-Apr-2015Phase 2: Deployment ReviewDeliver
23-Apr-2015ClosureClose

RAG Status

GREEN

Report by Tim Gray for November 2014

Achievements

  • SP4 patch applied to TEST
  • Requirements gathering workshop held with business partners

Issues

  • Two issues with dashboard connectivity and IDT configuration remain outstanding, these are logged with Influential
  • Milestones have been re-planned 

 

Next Steps

 

  • Complete Business Analysis
  • Complete System Design 
  •  Continue to work with Influential on resolving issues
  • 360 Eyes Acceptance review

 

 

CMW010

Document Management System (Serengeti) Upgrade

Compliance

Milestones

 

03-Dec-2014Deployment ReviewDeliver
18-Dec-2014ClosureClose

RAG

GREEN

Report by Tim Gray for November 2014

Achievements

  • Patched applied to DEV, TEST and LIVE to resolve issues highlighted in last month's report

Issues

  • Handover postponed due to higher prioritised work
  • Start up scripts not shutting application down correctly

 

Next Steps

  • Complete handover
  • Complete documentation
  • Deployment review
  • Close project

 

COM011

New Visitor Registration System

Discretionary

Milestones

 

05-Dec-201413-Mar-2015Closure

 

RAG Status

GREEN

 

Report by Maurice Franceschi for November 2014

 

As planned, the project completed the first iteration.

However, there was insufficient budget to continue to a second iteration and so the proejct will be closed on 5th December.

 
  • Achievements in Last Period

  • complete two iterations - only one done
  • assess delivery and re-assess estimations - done
  • decide whether to stop or continue with project - decision to close taken  

Next Steps

  • closure report and closure

 

COM007 AP23-001

Migrate IDM to Oracle SOA Suite 11g and Upgrade Grouper

Compliance

Milestones - TBC as under Review

TBC

Phase 3A Pull Services & Grouper Upgrade - ASOR

TBC

Phase 3A Pull Services & Grouper Upgrade - Deploy

TBC

Phase 3A Pull Services & Grouper Upgrade - DSOR/Closure

TBC

COM007 - Project Closure

 

RAG Status

AMBER

Report by Karen Stirling for November 2014

 

Achievements in Last Period

  • Phase 3A Pull Services UAT completed and signed off, with the exception of an additional test requested by Service Owner
  • Load testing completed, Project Team happy with load run timings and no further tests required.
  • Data Clean up required for Phase 3A - Group membership deleted accounts completed in Test, now being run in LIve

Issues

  • JIRA COM007-166 raised following additional test requested, this has now been resolved and tested, ready to deploy to live
  • Grouper Upgrade - ITI UNIX have advised that changing Central Auth org hierarchy is not going to be possible before the end of the year 2 choices have been proposed:
  1.  Delay go-live while the change to Central Auth is planned and communicated and then set a new date.
  2.  Develop and test a work-around so that Central Auth’s stem can remain in place in time to deploy COM007. Then make the change to the new stem in January, with support budgets picking up the IDM/Grouper changes.

Following review and discussion between Development team and Service management it has been proposed due to availability of resources in December that option 2 is not suitable therefore the project team will need to take forward Option 1

  • Phase 3A remaining milestones under review

 

Next Steps

  • Review and agree any changes to milestones
  • User Acceptance Testing complete for Grouper / Test Central Auth via Event Booking Test Environment
  • Acceptance sign off for Phase 3A
  • Handover documentation to Production Support
  • Prep for Live Deployment for Phase 3A Pull Services and Grouper Upgrade

 

The project status is marked as AMBER due to the impact of changes to Central Auth required for Grouper Upgrade and communication of these changes to down stream systems before deployment date can be confirmed.

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Milestones

 

09-Dec-2014Systems design sign-offAnalyse
11-Mar-2015Build stage sign-offBuild
15-Apr-2015Integration sign-offPlan
29-Apr-2015Acceptance sign-offAccept
04-May-2015Commence migrations to LIVE (Deployment milestone)Deliver
09-Jul-2015Deployment sign-offDeliver
17-Jul-2015Project closureClose

RAG Status

GREEN

Report by David Watters for November 2014

Achievements this Period

  • Terms of Reference approved by WIS
  • TAD drafted and issued for peer review
  • Server order started
  • Listing of sites/databases to be migrated under preparation

Issues

  • None reported

Next Steps

  • TAD to be signed off
  • Server order to be submitted
  • Design Stage sign-off
  • Server build to commence

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

ITS092 

BOXI Upgrade

Compliance

Report by Craig Middlemass

This project was closed on 22/10/14.

Please see the Completion Report for further information.

COM008

Migrate Exchange to Office 365

Discretionary

Report by Morna Findlay

This project was closed on 27/10/14.

Please see the Completion Report for further information.

CMW012

Election Count System Upgrade

Compliance

Report by Sue Woodger for November 2014

 

Project closed on 2 December 14

 

Completion report

Section Five: Actions/Notes from monthly meeting on 11/12/14

 

ProjectAction / NotesResponsibilityStatus
COM014PM to invite Sponsor to all sign off meetingsDWComplete
ISG SurveyProgramme Owner to complete survey prior to Christmas breakACOpen
COM016Phase 1: Committee Intranet migrations, Phase 2: Translate a current manual/paper process into a workflow in SharePoint demonstrating with tangible efficienciesTG/CWIn progress