Report for January 2018

Report Date
January 2018

Report compiled by Tim Gray, IS Apps Programme Manager for Alex Carter  (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

This has been another busy period for all in flight projects. The Serengeti Upgrade went live in mid-January, however some issues have arisen pot deployment. The BI Upgrade has also hit some issues with the deployment date moved out to March.

The Grouper update project hit a showstopper in early January, with technical issues threatening the project continuing. Some progress has been made on these but they are not resolved, hence the project RAG is RED. 

RAG Status and Forward Look

Resource Summary

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
COM040 JIRA Upgrade  Scheduled to start in April 2018

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM031

Serengeti Document Managment Server Upgrade

Compliance

Milestones

       

 

30-Jan-2018     Deployment review
05-Feb-2018     Close

 

RAG Status

AMBER

Report by Morna Findlay for January 2018

Achievements

  • LIVE switchover completed

 Issues

  • Live issues (being progressed with supplier) delay deployment signoff review and closure

Next Steps

  • Resolve live issues
  • Deployment signoff 
  • Close

 

 

COM036 BI - Business Objects Upgrade

Compliance

Milestones

09-Feb-2018 LIVE content migration and validation complete
16-Feb-2018 DEV build complete
16-Feb-2018 Test build complete
21-Feb-2018 Integration Testing sign off
28-Feb-2018 Acceptance Testing sign off
06-Mar-2018 Deploy to LIVE
20-Mar-2018 Deployment Sign Off Review
30-Mar-2018 Closure

RAG Status 

AMBER

 

Report by Chris Konczak for January 2018

Achievements

  • Environment pre-requisites completed for Itelligence to begin.
  • BI LIVE, DEV and TEST environments have been built by Dev Tech and handed over to ITelligence who have completed their installations of the BI suite
  • ITelligence on site to demo the migration wizard to UoE for us to perform migrations on DEV and TEST
  • Stakeholders have been updated with the plan to go live and are ready to perform UAT in February

 

Issues

  • UAT dates need to be set for the businesses
  • DEV and TEST environments are noted to have performance issues.  One server return results from a query in over one minute, and the other server returns the results in one second. Investigations are progressing with ITelligence and Applications Management to resolve the issue and get sign off on the environments.
  • Milestones need to be re-aligned with the project
  • AMBER as deployment date has been agreed as 06/03/2018 (was 28/02/2018). This is to allow extra time for UAT and to allow extra time to resolve the performance issues on DEV and TEST.

 

Next steps

  • ITelligence to complete the migration on LIVE
  • Sign off by UoE on DEV and TEST environments to be achieved
  • Sign off from UAT to be achieved

COM037 - Grouper Upgrade

Compliance

Milestones

Target Datesort descending Title
10-Jan-2018        Build Review
22-Jan-2018 Integration Review
01-Feb-2018 Acceptance Review
06-Feb-2018 Deliver
20-Feb-2018 Deployment Review
06-Mar-2018 Closure Review

RAG Status 

RED

Report by Nick Graham January 2018

Achievements

  • Unit testing prolonged by bug in PSP components. 
  • Candidate solution identified and in test.

 Issues

  • Planned delivery milestone of 06/02/18 is not feasible due to extended investigation and re-testing. 
  • Project to be replanned in light of available cutover windows, which are to be advised by Student Systems Partnership. 

Next Steps

  • Replan and agree revised delivery date. 
  • Complete integration test. 
  • Review integration test. 
  • Complete acceptance test. 
  • Cutover and delivery.  

 

 

COM038 IDM SOA Replacement

Compliance

Milestones

17-Mar-2018    Investigation and Analysis Completed

30-Mar-2018    PoC Completed

20-Apr-2018    Acceptance Review

25-May-2018    Deliver (Final Report)

15-Jun-2018    Closure

RAG Status

GREEN

Report by Adam Wadee for January 2018

Achievements

  • Preparations for the investigation and Proof of Concept have taken place in January.
  • Comms to the project team sent out informing them of progress and tasks coming up.

 

Issues

  • No issues.

 

Next steps

  • Investigation and Proof of Concept scheduled to start in February 2018.
  • Schedule a review meeting with the project team and other key stakeholders at the beginning of March to run through the findings.

 

 

 

COM041 Decommission legacy Windows hosting

Compliance

 

Milestones

Target Datesort descending Title
19-Jan-2018 End of Planning
23-Feb-2018 Business Analysis complete
30-Mar-2018 Design sign-off
02-Jul-2018 Migration complete
13-Jul-2018 Closure complete

 

RAG Status

GREEN

 

Report  by Megan Graham for January 2018

 

Achievements This Period

  • Project Planning Milestone complete.
  • Project Analysis in Progress and on track

Issues

  • Recruitment exercise has been unsuccessful and has led to an extension of the time period, in the hope that a suitable candidate will be found.  Contingency will be for Project services to continue with some of the design work, with the assistance of the Service management team.

Next Steps

  • Completion of Project Analysis milestone.
  • Project Design milestone commencement.
  • Recruitment extension and interview of Student intern resource.

COM042 GDPR Preparation for Applications

Milestones

Target Datesort descending Title         

09-Feb-2018

Analysis and Design

23-Feb-2018

Draft Internal Register for Apps Services

16-Mar-2018

Privacy Notice Assessment Complete

23-Mar-2018

Completed Internal Register for Apps Services

27-Mar-2018

Interim Review

30-Mar-2018

Privacy Notices Published

01-Apr-2018

Privacy Impact Assessment process signed off

06-Apr-2018

Recommendations (post May) developed

13-Apr-2018

Acceptance of Action Plan and Final Report

20-Apr-2018

Project Closure

 

RAG Status

GREEN

Report by Emma McNab for January 2018

 

Achievements

  • Brief Signed Off
  • Analysis / Design progressed

Issues 

n/a

Next Steps

  • Communications Plan
  • Draft Internal Register Completion
  • Initiation of Privacy Notices

COM039 Annual Wiki Upgrade

Compliance

Milestones

16-Feb-2018 Brief sign off
20-Jun-2018 Deploy to LIVE
13-Jul-2018 Project Closure

RAG

GREEN

Report by Chris Konczak for January 2018

Achievements in Last Period

  • Brief written and to be distributed
  • Estimations completed with the exception of EdGEL, of which an estimation is required on the initial investigation
  • ASTA updated with tasks for each team

 

Issues

  • Dev Tech has indicated in January that resource may not be available until March, however the project still does not have a named Dev Tech resource.  A resource had been requested at project kick off meeting and their estimated start date.  ASTA tasks now entered with the PM estimating a start date of mid March. Milestones have been estimated according to current ASTA resource requests, assuming build starting in mid March.

 

Next Steps​

  • Planning sign off to be achieved
  • Project resourced fully to end
  • Application tier handover from INF129 Stretch cluster resilience project so COM039 can begin the upgrade on the new environment

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM034

Annual Wiki Upgrade

Compliance

Report by Chris Konczak

This project was closed on 08/08/17  (WIS Notes 09/09/17)

Please see the Completion Report for further information

COM035 

JIRA Upgrade 2017

Compliance

Report by Tim Gray

This project was closed on 14/08/17  (WIS Notes 11/08/17)

Please see the Completion Report for further information

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Report by Chris Copner

This project was closed on 18/08/17  (WIS Notes 18/08/17)

Please see the Completion Report for further information

Section Five: Actions/Notes from monthly meeting held on 13/02/2018

Project Action / Notes Responsibility    Status