Report for May 2018

Report Date
May 2018

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period work has continued on all active projects. The BI Annual Upgrade remains RED due to ongoing performance issues on DEV. These are still being investigated and the project team believe that a July go live is no longer feasible. The Grouper Upgrade, was deployed into Live, and should now close. The SOA Upgrade has changed direction; the GDPR Readiness project has also delivered, and there has been a change of PM on COM041 with the departure of Megan Graham. A PM resource has been identified for the JIRA Upgrade and this is now expected to start in June.

 

RAG Status and Forward Look

 

Resources

 

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
COM040 JIRA Upgrade

  Due to resourcing issues in Project Services, this project will now start in June 2018.

 

Project reported as AMBER

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM036 BI - Business Objects Upgrade

Compliance

Milestones

14-Jul-2018 Deploy to LIVE
27-Jul-2018 Deployment Sign Off Review
03-Aug-2018 Closure

RAG Status 

RED

 

Report by Chris Konczak for May 2018

Achievements 

  • ODBC/JDBC updates completed
  • Majority of SSO work completed
  • Itelligence provided an estimate of 6 days (£6000) to do the patching of the servers.

Issues

  • Performance issues not resolved. There is still no clear indication of what the issue is. Head of Production has taken the lead with communications with ITI and investigations are continuing. See updated issue 8 on the matter.
  • Agreed by project team on 31/05/18 that the Go-Live date in July is not achievable due to the time constraints of having to do patching on the environments, the data migration, UAT sign off, plus outstanding tasks of SSO fixes required. The project team do not have the confidence to put this LIVE whilst we are still unsure of the cause of the degradation on DEV and TEST, and if it will affect LIVE.  All agreed that UAT should not be rushed, especially important if we are putting this LIVE just before the start of term.
  • DEV and TEST server configuration, content migration have not been carried out due to the continued performance issue testing and investigation.

Next Steps 

  • Continue working with Production and ITI to resolve the performance issues.
  • Fix the remaining SSO issue. This requires an SSL certificate configuration.
  • Replan the deployment.

 

COM037 - Grouper Upgrade

Compliance

Milestones

15-Jun-2018 Closure Review

RAG Status 

GREEN

Report by David Watters for May 2018

Achievements 

  • Delivery of upgrade into Live
  • Monitoring of live changes carried out successfully.
  • Delivery sign-off approved by project team and reported to management

Issues

  • None.

Next Steps 

  • Prepare closure report 

COM038 SOA Dev Upgrade to 12c

Compliance

Milestones

29-June-18    Build Review and Acceptance

12-July-2018    Closure

RAG Status

GREEN

Report by Adam Wadee for May 2018

Achievements

  • Project scope has changed - see change log.
  • Dev Tech have been progressing with the SOA 12 Dev install and documentation.

Issues

  • No issues to report. 

Next steps

  • Prove that the upgrade is successful by testing Dev IDM with the new Dev SOA 12c.

  • Update the TAD, Build Document and Operational Documents to ensure plans for Test and Live migrations are in place.

  • Prepare the Test and Live infrastructure.

  • Build Review and Acceptance:

 

COM039 Wiki Upgrade

Compliance

Milestones

08-Jun-2018 Wiki Acceptance sign off
20-Jun-2018 Wiki Deploy to LIVE (excl EdGEL)
26-Jun-2018 DSOR
13-Jul-2018 Project Closure

RAG Status 

GREEN

 

Report by Chris Konczak for May 2018

Achievements

  • Wiki Integration sign off completed
  • UAT nearing completion with no issues raised
  • No issues raised with the database deployment

Issues

  • Load testing has been delayed due to resource availability. This has been rescheduled and won't have any effect on deployment date

Next Steps

  • Load Testing
  • Sign off UAT
  • Deploy to LIVE
  • Deployment sign off review

COM041 Decommission legacy Windows hosting

Compliance

 

Milestones

Target Datesort descending Title
30-Jul-2018 Migration complete
03-Aug-2018 Closure complete

 

RAG Status

GREEN

 Report  by Megan Graham/Tim Gray for May 2018

 

Achievements This Period

  • Web migrations are continuing to the new infrastructure. Many of them are complicated and time consuming, requiring additional time from Service manager to support the technical resources, but we are still within the project tolerance for timescales.
  • Wiki has been updated with the process and plan for migrations.
  • PICCL approval to move major milestone dates.

Issues

  • Recruitment exercise has been unsuccessful whereby a decision for the work to be completed by service management and PMO has been made.  Project services resource to extend their work to perform the less complex migrations, communications and wiki updates with support and training from Service Management.

Next Steps

  • Make headway towards completing the migrations to the new infrastructure.

 

 

COM042 GDPR Preparation for Applications

Compliance

Milestones

25-May-2018

Acceptance of Action Plan and Final Report

4-June-2018

Project Closure

 

RAG Status

AMBER

Report by Emma McNab for May 2018

Achievements

  • Internal Register Sign Off
  • Privacy Notices completion and publication
  • Local action plan developed and rolled out (pre and post May actions)

Issues 

  • Milestones for closure have slipped -  PICCL will be submitted to WIS w/c 4th June

Next Steps

  • Closure report / project close

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM034

Annual Wiki Upgrade

Compliance

Report by Chris Konczak

This project was closed on 08/08/17  (WIS Notes 09/09/17)

Please see the Completion Report for further information

COM035 

JIRA Upgrade 2017

Compliance

Report by Tim Gray

This project was closed on 14/08/17  (WIS Notes 11/08/17)

Please see the Completion Report for further information

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Report by Chris Copner

This project was closed on 18/08/17  (WIS Notes 18/08/17)

Please see the Completion Report for further information

COM031

Serengeti Document Management Server Upgrade

Compliance

Report by Morna Findlay

This project was closed on (WIS Notes 23/03/18)

Please see the Completion Report for further information.

 

Section Five: Actions/Notes from monthly meeting held on 15/05/2018

Project Action / Notes Responsibility    Status
COM036

The migration tool is not fit for purpose. SC to await feedback from vendor today if not successful then escalate through AC

PJ to speak to Mark McG re figures on the technical issues. PJ suggested stress test on LIVE with 5/6 users - SC to speak to AMcF to organise.

CK to progress weekend work - has everyone responded? Have ITI confirmed their availability for DNS change? Project team to discuss if weekend work is really necessary?

SC/AC

PJ/SC/AMcF

TG/CK

 
COM038

Project should aim to complete as much infrastructure work this year as possible to utilise the available resources. 

AW

 
COM039 License issue to be clarified - TG follow up with CK/SK TG/CK  
COM040 JIRA Upgrade project to be moved to start in June. Forward Look to be updated and PRICCL raised. DW  
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