Report for June 2018

Report Date
June 2018

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period work has continued on all active projects. The BI Annual Upgrade remains RED due to ongoing performance issues on DEV. These are still being investigated and the project team believe that a July go live is no longer feasible. The Grouper Upgrade, was deployed into Live, and should now close. The SOA Upgrade has changed direction; the GDPR Readiness project has also delivered, and there has been a change of PM on COM041 with the departure of Megan Graham. A PM resource has been identified for the JIRA Upgrade and this is now expected to start in June.

 

RAG Status and Forward Look

 

Resources

 

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
N/A

 

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM036 BI - Business Objects Upgrade

Compliance

Milestones

28-Sep-2018 DEV build complete
19-Oct-2018 Test build complete
26-Oct-2018 Integration Testing sign off
09-Nov-2018 Acceptance Testing sign off
30-Nov-2018 Live build complete
11-Dec-2018 Deploy to LIVE
08-Jan-2019 Deployment Sign Off Review
18-Jan-2019 Closure

RAG Status 

RED

 

Report by Chris Konczak for June 2018

Achievements 

  • Tasks that can be achieved this financial year without the performance issue fixed have been planned in.
  • Other tasks have be replanned into the next financial year.
  • Request for funding submitted to allow ITelligence to apply the service pack / patch to the DEV / TEST and LIVE servers

Issues

  • Performance issues not resolved. There is still no clear indication of what the issue is. Head of Production has taken the lead with communications with ITI and investigations are continuing. See updated issue 8 on the matter. Although testing and checks are being carried out, there has not been any significant steps forward. 
  • Deployment cannot be achieved on 14/07/2018. This has now been replanned for December 2018 along with other milestones
  • Project remains at RED due to the performance issues not being resolved. The delivery milestone is replanned as a result of this.

Next Steps 

  • Continue working with Production and ITI to resolve the performance issues.
  • New project plan to be created.
  • Complete the remaining tasks for this financial year. These have been resourced -
    • Migrate / re-create ODBC and JDBC connections
    • SSO fix and Security Testing
    • Multi user access testing

 

COM038 SOA Dev Upgrade to 12c

Compliance

Milestones

29-June-18    Build Review and Acceptance

12-July-2018    Closure

RAG Status

GREEN

Report by Adam Wadee for June 2018

Achievements

  • Good progress has been made this month and SOA 12 has been installed on Dev and documentation completed.
  • Software Dev have been testing SOA 12 on Dev and have successfully integrated IDM components with the new version of SOA.

Issues

  • No issues to report. 

Next steps

  • Project Team to meet and agree next steps for the project.

  • Build Review and Acceptance.

  • Close project

 

COM039 Wiki Upgrade

Compliance

Milestones

13-Jul-2018 Project Closure

RAG Status 

GREEN

 

Report by Chris Konczak for June 2018

Achievements

  • UAT signed off
  • Deployment to LIVE complete
  • Deployment sign off review achieved
  • Excess budget given back to programme

Issues

  • None

Next Steps

  • Write closure report
  • Complete closure tasks

COM040

JIRA Upgrade

Compliance

Milestones

24-Jul-2018 Analysis review Analyse
14-Aug-2018 Build review Build
29-Aug-2018 Acceptance review Accept
11-Sep-2018 Deployment review Deliver
27-Sep-2018 Closure review Close

RAG Status

Green

Report by David Watters for June 2018

Achievements

  • Project started and PM appointed
  • Project team met to discuss scope and estimates
  • Project brief drafted and plans prepared

Issues

  • None

Next steps

  • Sign-off planning stage
  • Commence R & D on JIRA upgrade
  • Start work on DEV & TEST upgrades

COM041 Decommission legacy Windows hosting

Compliance

 

Milestones

Target Date Title
30-Jul-2018 Migration complete
03-Aug-2018 Closure complete

 

RAG Status

GREEN

 Report  by Tim Gray for June 2018

 

Achievements This Period

  • Web migrations are continuing to the new infrastructure. Many of them are complicated and time consuming, requiring additional time from Service manager to support the technical resources, but we are still within the project tolerance for timescales.
  • Wiki has been updated with the process and plan for migrations.

Issues

  • Recruitment exercise has been unsuccessful whereby a decision for the work to be completed by service management and PMO has been made.  Project services resource to extend their work to perform the less complex migrations, communications and wiki updates with support and training from Service Management.

Next Steps

  • Make headway towards completing the migrations to the new infrastructure.

 

 

COM042 GDPR Preparation for Applications

Compliance

Milestones

25-May-2018

Acceptance of Action Plan and Final Report

4-June-2018

Project Closure

 

RAG Status

AMBER

Report by Emma McNab for June 2018

Achievements

  • Action plan progressed

Issues 

  • Milestones for closure have slipped -  PICCL required to outline how closure will be reached before end of year.

Next Steps

  • Closure report / project close

Amber: Change - Closure milestone has slipped. due to availability of Project Manager. Project Manager undertaking review of milestones however project is expected to close within 2017/18.

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM034

Annual Wiki Upgrade

Compliance

Report by Chris Konczak

This project was closed on 08/08/17  (WIS Notes 09/09/17)

Please see the Completion Report for further information

COM035 

JIRA Upgrade 2017

Compliance

Report by Tim Gray

This project was closed on 14/08/17  (WIS Notes 11/08/17)

Please see the Completion Report for further information

COM032

Rollout Academic Timetable Integration with Office 365 Calendar

Discretionary

Report by Chris Copner

This project was closed on 18/08/17  (WIS Notes 18/08/17)

Please see the Completion Report for further information

COM031

Serengeti Document Management Server Upgrade

Compliance

Report by Morna Findlay

This project was closed on (WIS Notes 23/03/18)

Please see the Completion Report for further information.

COM037

Grouper Upgrade

Compliance

Report by David Watters

Project was closed on 22/06/18 (WIS notes 22/06/18)

Please see the completion report for further information

 

Section Five: Actions/Notes from monthly meeting held on 15/05/2018

Project Action / Notes Responsibility    Status
COM036

The migration tool is not fit for purpose. SC to await feedback from vendor today if not successful then escalate through AC

PJ to speak to Mark McG re figures on the technical issues. PJ suggested stress test on LIVE with 5/6 users - SC to speak to AMcF to organise.

CK to progress weekend work - has everyone responded? Have ITI confirmed their availability for DNS change? Project team to discuss if weekend work is really necessary?

SC/AC

PJ/SC/AMcF

TG/CK

 
COM038

Project should aim to complete as much infrastructure work this year as possible to utilise the available resources. 

AW

 
COM039 License issue to be clarified - TG follow up with CK/SK TG/CK  
COM040 JIRA Upgrade project to be moved to start in June. Forward Look to be updated and PRICCL raised. DW  
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