Report for December 2014

Report Date
December 2014

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner) DRAFT

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: New Approved Projects from 14/15 Annual Plan

Section One: Programme Commentary, RAG and Resources Update

 

 Section Two: Projects Not Started

Project InfoProject Manager's Commentary
Wiki Service Improvement

Project to start January 2015

No dependencies.

SharePoint Demonstrator Projects

Project to start March 2015

No dependencies.

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

 

18-Dec-2014Phase 1: 360 Eyes Acceptance ReviewDeliver
06-Jan-2015Phase 1: Deploy 360 Eyes to LIVEDeliver
15-Jan-2015Phase 2: Business Analysis ReviewAnalyse
26-Jan-2015Phase 2: System Design ReviewDesign
28-Jan-2015Phase 1: SP4 Acceptance ReviewAccept
28-Jan-2015Phase 1: SP4 Acceptance ReviewAccept
31-Jan-2015Phase 1: Apply SP4 to LIVEDeliver
12-Feb-2015Phase 2: Build ReviewBuild
18-Feb-2015Phase 1: Apply infrastructure changesDeliver
26-Feb-2015Phase 2: Integration ReviewIntegrate
19-Mar-2015Phase 1: Technical Deployment ReviewExecute
19-Mar-2015Phase 2: Acceptance ReviewAccept
26-Mar-2015Phase 2: DeliveryDeliver
09-Apr-2015Phase 2: Deployment ReviewDeliver
23-Apr-2015Closure

RAG Status

GREEN

Report by Tim Gray for December 2014

Achievements

 

  • Business requirements drafted and circulated to stakeholder, initial feedback has been positive
  • Acceptance review for 360 Eyes achieved

Issues

 

  • There are now three blockers with configuration and various components not working as expected, detailed in JIRA. Influential are scheduled to come on site on 08/01/15 to resolve.
  • Analysis review moved out due to business partners availability
  • Shortly before 360 Eyes deployment it was discovered that auditing was not active, this prevented deployment on 06/01/15. As a new version is now available this is the version that will now be installed, configured and tested on DEV, TEST and LIVE

 

Next Steps

 

  • Complete Business Analysis
  • Complete System Design 
  • Resolve blockers with Influential
  • Re-plan 360 Eyes deployment 
  • Install SP4 on LIVE

 

 

CMW010

Document Management System (Serengeti) Upgrade

Compliance

Milestones

16-Jan-2015Deployment ReviewDeliver
31-Jan-2015ClosureClose

RAG

GREEN

Report by Tim Gray for December 2014

Achievements in Last Period

  • Handover competed
  • issue with start up scripts resolved

Issues

  • System crash in December has prevented deployment sign off. Agreement has been reached with Production that if the system remains stable to mid January the project will move to closure
  • A patch expected in December has been pushed out. If this is released before the project closed the project will implement otherwise this will be competed as service work

 

Next Steps

  • Complete deployment review
  • Close project

COM016

Committee Intranet Migration

Discretionary

Milestones

Target dateTitle
01-Dec-2014Start of Project
30-Jan-2015End of Planning
30-Apr-2015Delivery
01-May-2015Closure

RAG Status

GREEN

 

Report by Colin Watt for December 2014

 

Achievements this period

  • Project website set up.
  • PM has had initial meetings with Project Sponsor, Service Owner, and Development Team Lead.
  • Initial meetings indicated a strong preference from IS Service Management to use SharePoint Online as the new platform; Development Services support this approach but highlighted the need for training in order to be able to deliver the required solution.
  • Agreed with Programme Manager to combine this project with Sharepoint demonstrator project, to allow sufficient budget for development and to absorb required developer training time.
  • Software Development Team Lead agreed to ringfence a limited amount of time (2 days) to prototype a SharePoint site, based on an existing Committee Intranet site, to replicate functionality and be confident to produce estimates for the end of planning milestone.

 

Issues

 

  • 19 Dec was initially set as the date for the project brief, but this was before agreement to combine with the demonstrator project. The rethink means increased scope and the requirement for Development Services to be more confident in estimates for SharePoint development - resource conflicts have resulted in a delay to this.
  • It was not possible to arrange an overview of SharePoint potential from Microsoft or partners due to the holiday period.
  • PICCL submitted to WIS w/c 19 Dec for planning sign-off to be moved to 30 Jan 2015 (with agreement of Project Sponsor).

 

Next Steps

  • agree training options for developers, secure budget, and schedule with training provider.
  • arrange SharePoint overview for Project Services and Development Services managers.
  • agree project brief and submit to WIS w/c 26 Jan 2015.

COM007 AP23-001

Migrate IDM to Oracle SOA Suite 11g and Upgrade Grouper

Compliance

Milestones - Proposed to be confirmed

14-Jan-2015

No change

Phase 3A Pull Services & Grouper Upgrade - ASOR

12-Feb-2015 (TBC)

Phase 3A Pull Services & Grouper Upgrade - Deploy

25-Feb-2015

(TBC)

Phase 3A Pull Services & Grouper Upgrade - DSOR/Closure

11-Mar-2015

(TBC)

COM007 - Project Closure

 

RAG Status

AMBER

Report by Karen Stirling for December 2014

Achievements in Last Period

  • Phase 3A Pull Services UAT signed off including User Acceptance Testing for Grouper / Test Central Auth via Event Booking Test Environment and SYMPA
  • Data Clean up completed in Live for Group membership deleted accounts

Issues

  • Phase 3A remaining milestones agreed by project team however feedback from Student Systems have highlighted the live deployment date of 27-29 January not suitable due to this beinga busy time for new applications and there are several scholarship deadlines up to 3rd February with a possible 3000 applicants applying for these. Suggested new deployment date to project team team of week commencing 9th February to be confirmed
  • Costs for effort to complete Event Booking changes not originally in plan, review remaining tasks and associated effort

Next Steps

  • Review and agree any changes to milestones for Deployment, Deployment Review and Overall Closure dates
  • Acceptance sign off for Phase 3A
  • Handover documentation to Production Support
  • Prep for Live Deployment for Phase 3A Pull Services and Grouper Upgrade

 

The project status is marked as AMBER due to deployment date not confirmed

 

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Milestones

11-Mar-2015Build stage sign-offBuild
15-Apr-2015Integration sign-offIntegrate
29-Apr-2015Acceptance sign-offAccept
04-May-2015Commence migrations to LIVE (Deployment milestone)Deliver
09-Jul-2015Deployment sign-offDeliver
17-Jul-2015Project closureClose

RAG Status

GREEN

Report by David Watters for December 2014

Achievements this Period

  • Listing of sites/databases to be migrated drafted by Service Management
  • TAD reviewed and signed off
  • Servers delivered by ITI
  • Server build completed by Development Technology

Issues

  • None reported

Next Steps

  • Plesk software to be acquired and implemented
  • Test migrations to be started
  • Migration process to be documented

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

ITS092 

BOXI Upgrade

Compliance

Report by Craig Middlemass

This project was closed on 22/10/14.

Completion Report

COM008

Migrate Exchange to Office 365

Discretionary

Report by Morna Findlay

This project was closed on 27/10/14.

Completion Report

CMW012

Election Count System Upgrade

Compliance

Report by Sue Woodger

Project closed on 2 December 14

Completion Report

COM011

New Visitor Registration System

Discretionary

Report by Maurice Franceschi

Project Closed on 05/12/14

Completition Report

Section Five: Actions/Notes from monthly meeting on 11/12/14

 

ProjectAction / NotesResponsibilityStatus
COM014PM to invite Sponsor to all sign off meetingsDWComplete
ISG SurveyProgramme Owner to complete survey prior to Christmas breakACOpen
COM016Phase 1: Committee Intranet migrations, Phase 2: Translate a current manual/paper process into a workflow in SharePoint demonstrating with tangible efficienciesTG/CWIn progress