Report for November 2018

Report Date
November 2018

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

Work has progressed on COM036, to where we are now at a point where the BI Tools upgrade could go into LIVE on 13th December. The project team has put in a lot of good work to get everything ready but there are still one or two issues that could prevent deployment on the published date. The budget for this project also needs to be sorted out, with additional effort having been required. The two other projects that have been 'ticking along'  - COM041 and COM043 - have had minor date changes to their next milestones, but both look relatively good for completion in early 2019 as planned. Finally, the Serengeti update has started (COM044) with a planning milestone scheduled for just before the Christmas & New Year break.

The IDM Database upgrade is due to start in December, and a PM resource has been established for this.

RAG Status and Forward Look

Resources

 

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
COM045  IDM Database Upgrade
Scheduled to start in December 2018
COM046  Annual Wiki Upgrade
Scheduled to start in January 2019
COM047  Annual JIRA Upgrade
Scheduled to start in June 2019
COM048  Bi-Annual CalSync Upgrade
Scheduled to start in January 2019

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM036 BI - Business Objects Upgrade

Compliance

Milestones

Deliver Deploy to LIVE 13-Dec-2018
Deliver Final delta migration to LIVE 13-Dec-2018
Deliver Deployment Sign Off Review 22-Jan-2019
Close Closure 29-Jan-2019

RAG Status 

AMBER

Report by Chris Konczak for November 2018

Achievements in Last Period

  • Content migration on TEST complete
  • Functional testing on TEST complete
  • UAT by businesses complete and passed
  • TEST sign off achieved
  • Service alerts raised and Go-Cab form filled in.

 

Issues

  • Deployment date had to move by two days from 11/12/18 to 13/12/18 due to Dev Tech and Tech Man being on a training course
  • The testing on LIVE caused issues with the old LIVE environment where it required constant restarts. This has been investigated and new LIVE was shutdown after the testing was complete to see if that resolved the issue.
  • Project is AMBER on Cost due to effort for Service Management time now being applied to project time, (15 days) and additional unestimated tasks required in DEV, eg, 360 eyes set up,  checks and connection changes required after INF121 database upgrade project upgraded DEV (old and new servers), issues with the migration tool not migrating all data content.

 

Next Steps

  • Deployment to LIVE
  • SSO and Launchpad issue resolved

COM041 Decommission legacy Windows hosting

Compliance

 

Milestones

Deliver Migration complete 18-Jan-2019
Close Closure complete 31-Jan-2019

 

RAG Status

GREEN

 Report  by Tim Gray for November 2018

Achievements in Last Period

  • Work has continued on the site migration and checking
  • Two additional colleagues in Service Management now assisting with migrations

Issues

  • An issue with licensing on the replacement server held up progress, this has now been resolved. 

Next steps

  • Continue with site migrations and checking.
COM043 SOA Upgrade to v12

Compliance

Milestones

Acceptance Review 31-Jan-2019
Delivery 15-Feb-2019
Deployment Sign Off Review 28-Feb-2019
Close 15-Mar-2019

RAG Status

AMBER

Report by Adam Wadee for November 2018

Achievements

  • UAT planning completed.
  • IDM Test migration to the new SOA Test environment completed.
  • We are awaiting a certificate to be installed by Dev Tech before UAT can start.  Planned for 4th December.

Issues

  • UAT has been delayed due to a dependency on the INF121 project.  As part of INF121 there is a requirement to test the VRS application on the new version of Oracle.  As VRS uses SOA technology we cannot upgrade SOA to v12 until the INF121 testing has completed (now completed).

  • As a result, our deployment date of mid Feb is at risk until we are underway with UAT and have reviewed progress.

Next steps

  • UAT to progress over December and January.

  • Prepare for Live migration in mid February.

RAG Commentary
- Issue: UAT has been delayed due to a dependency on the INF121 project.
- Impact: No impact to our Live deployment date (mid Feb), but it is now at risk.
- Plan to resolve: We will monitor UAT progress over December and consult with stakeholders regarding a revised deployment date if mid Feb is not possible.

COM044 Serengeti Database Annual Migration /Upgrade

Compliance

Milestones

Milestone Date
Planning 20-Dec-2018
Delivery 19-Apr-2019
Closure 24-May-2019

RAG Status

GREEN

Report by Anne Mathison for November 2018

Achievements

  • Initial start up meeting held
  • Project website has been set up

Issues

  • No issues

Next Steps

  • Estimate COM044
  • Plan COM044 in ASTA
  • Complete draft Brief
  • Signed off project Brief
  • Planning stage complete

 

 

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM040 - JIRA Upgrade

Project closed - Closure Report

 

COM042 - GDPR Preparation for Applications  Project closed - Closure Report

Section Five: Actions/Notes from monthly programme meeting held on 13.11.2018

Project Action / Notes Responsibility    Status
All Clarity required about Service Management time which is now being recorded to projects in ASTA. ETA for clarification is end of November 2018.  AC Open
Serengeti Upgrade The project has not yet been initiated. TG to follow up with the assigned project manager. TG Open
Planning Everyone to give some thought to what proposals we need to include next year. This will mainly be projects that were planned this next year and those which were not funded in 2018/19.  All Open
AttachmentSize
Image icon com-forwardlooknov18.jpg122.1 KB
Image icon com-figuresnov18.jpg149.11 KB