Report for December 2018

Report Date
December 2018

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

The BI Tools upgrade went ahead in December, but a series of problems have been reported with the LIVE system and the monitoring of these is continuing. The budget for this project still needs to be sorted out, with additional effort having been required.

The two other projects that have been continuing as planned - COM041 and COM043 -  both look likely to achiever completion in early 2019 as planned, although the former is to carry out a review of where things are by late January. The Serengeti update has started (COM044) with a planning milestone now scheduled for later this month. The IDM database upgrade (COM045) has also started recently and the planning for this is expected to start in January as well.

The Annual Wiki upgrade is due to start this month, and a PM resource has been established for this.

RAG Status and Forward Look

Resources

 

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
COM047  Annual JIRA Upgrade
Scheduled to start in June 2019
COM048  Bi-Annual CalSync Upgrade
Scheduled to start in January 2019

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM036 BI - Business Objects Upgrade

Compliance

Milestones

Deliver Deployment Sign Off Review 22-Jan-2019
Close Closure 29-Jan-2019

RAG Status 

RED

Report by Chris Konczak for December 2018

Achievements in Last Period

  • Deployment to LIVE completed
  • SSO and Launchpad issue resolved

Issues

  • The BI LIVE service has suffered from issues with the login / logout part of the BI application slowing to the point of users not being able to login. This was resulting in a restart of the system to resolve. If you were in the application it would run fine. Following a restart the application the login part would perform adequately for a number of hours before the application would again slow and login was not possible. There is a support call open with ITelligence who are working with us on this issue. There is also an open support call with SAP at the highest level possible - priority 1, who are also working with us to identify the cause and resolve this. They have suggested some changes to the Tomcat memory size and to some settings in the Java config file. Daily meetings are being held to update the project team and to resolve this.
  • Tomcat issue was using 100% CPU time also recorded. Memory increase from 2 gig to 4 gig has resolved, but SAP recommended further increase to 8 gig.
  • Explorer Search observed to be using most of the CPU resource, resulting in this service being disabled until the cause is found.

Next Steps

  • Resolve BI application login issues.
  • Resolve the Explorer Search CPU usage issue

COM041 Decommission legacy Windows hosting

Compliance

 

Milestones

Deliver Migration complete 18-Jan-2019
Close Closure complete 31-Jan-2019

 

RAG Status

GREEN

 Report  by Tim Gray for December 2018

Achievements in Last Period

  • Work has continued on the site migration and checking

Issues

  • It is likely that some work will not be completed before the next milestone. A meeting is scheduled with Production in the next reporting period to discuss how to handle any outstanding work.

Next steps

  • Complete site migrations and checking.
  • Move to closure
COM043 SOA Upgrade to v12

Compliance

Milestones

Acceptance Review 31-Jan-2019
Delivery 15-Feb-2019
Deployment Sign Off Review 28-Feb-2019
Close 15-Mar-2019

RAG Status

AMBER

Report by Adam Wadee for December 2018

Achievements

  • Preparations have continued to get the SOA Test environment ready for UAT.

Issues

  • We have experienced further delays with getting the SOA test environment ready for UAT.  Firewall changes were needed by ITI but due to the change freeze, this could not be completed until 3rd January.

  • As a result, our deployment date of mid Feb is at risk until we are underway with UAT and have reviewed progress.

Next steps

  • UAT to progress during January.

  • Prepare for Live migration in mid February.

 

COM044 Serengeti Database Annual Migration /Upgrade

Compliance

Milestones

Milestone Date
Planning 18-Jan-2019
Delivery 19-Apr-2019
Closure 24-May-2019

RAG Status

GREEN

Report by Anne Mathison for December 2018

Achievements

  • Estimated COM044
  • Completed draft Brief
  • Draft Plan completed in ASTA

Issues

  • There was a strong likelihood, during the planning phase, that the scope of the project would have  to be revised. This concerned the possibility that security patching/application updating might have to be incorporated into the project scope. It was subsequently confirmed that this work need not be added to the project but this has led to the final preparation of the brief being delayed.

  • Planning milestone was revised until mid-January.

Next Steps

  • Confirm planning milestone
  • Finalise draft Brief
  • Sign off project Brief
  • Update Serengeti TAD
  • Order required Servers

 

COM045 IDM Database Upgrade

Compliance

Milestones

 

RAG Status

GREEN

Report by Chris Konczak for December 2018

Achievements in Last Period

  • Project kick off meeting held to discuss the requirements

Issues

  • None

 

Next Steps

  • Estimation and milestones to be agreed
  • Brief writeup, distribution and signoff

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM040 - JIRA Upgrade

Project closed - Closure Report

 

COM042 - GDPR Preparation for Applications  Project closed - Closure Report

Section Five: Actions/Notes from monthly programme meeting 

Project Action / Notes Responsibility    Status