Report for January 2019

Report Date
January 2019

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

There has been progress with the BI Tools upgrade (COM036) in which a lot of the reported issues have been successfully addressed (with some good work by Service Management and others) and the project overspend is also being resolved. There is still a problem with Explorer and investigations into this are still being carried out.

Projects COM041 and COM043 are both continuing more or less as planned, though both have had tweaks to milestones. They are both still expected to deliver in the first few months of 2019.

The Serengeti Update (COM044)  and IDM Database Upgrade (COM045) have both recently passed their respective planning milestones, with the DEV environment now being prepared for the former, and similar work planned for the latter in late February.

The Wiki upgrade (COM046) is still in planning stage, with this expected by the end of February. The Bi-Annual CalSync Upgrade has also been in planning, but it now looks like this project will be withdrawn for 18-19 and the budget returned to the programme. This is good news for the planned JIRA Upgrade as it looked like this might be withdrawn. This is still to be planned for July/August.

 

 

RAG Status and Forward Look

Resources

 

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
COM047  Annual JIRA Upgrade
Scheduled to start in June 2019

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM036 BI - Business Objects Upgrade

Compliance

Milestones

Deployment Sign Off Review 18-Feb-2019
Closure 27-Feb-2019

RAG Status 

AMBER

Report by Chris Konczak for January 2019

Achievements in Last Period

  • System crashes resolved
  • The project team have worked through a number of JIRAS raised after deployment, and resolved a significant amount. There are 4 JIRAs remaining to resolve.
  • Budget review carried out
  • DSOR and Closure milestones agreed

 

Issues

  • Main JIRA to resolve is the high CPU usage when ExplorerSearch is turned on. To resolve this we are going to enable log tracing, switch this on for a couple of hours and send the logs to ITelligence for them to review and advise.  
  • Budget reviewed and PICCL raised for extra days. This has been agreed with the COM programme, reviewed at WIS and with the programme to assign.

 

Next Steps

  • Write closure report
  • Continue to work on the remaining JIRAs to close them off,
  • Close the project.

COM041 Decommission legacy Windows hosting

Compliance

 

Milestones

Deliver Migration complete 07-Mar-2019
Close Closure complete 21-Mar-2019

 

RAG Status

GREEN

 Report  by Tim Gray for January 2019

Achievements in Last Period

  • Work has continued on the site migration and checking
  • Agreement reached with the project team and key stakeholders to move out migration completion and closure milestones
  • The project will report as GREEN although the milestones have moved out 6 weeks

Issues

  • No new issues

Next steps

  • Complete site migrations and checking.
COM043 SOA Upgrade to v12

Compliance

Milestones

Acceptance Review 31-Jan-2019
Delivery 15-Feb-2019
Deployment Sign Off Review 28-Feb-2019
Close 15-Mar-2019

RAG Status

GREEN

Report by Adam Wadee for January 2019

Achievements

  • UAT has started and good progress is being made.
  • We have agreed a go live date of Tuesday 26th February with service owners.
  • Preparations for go live are in progress.

Issues

  • No issues to report currently, although the remaining milestones will need to be formally updated to reflect our confirmed go live date.

Next steps

  • Complete UAT.

  • Complete preparations for Go Live.

  • Go Live on 26th February.

COM044 Serengeti Database Annual Migration /Upgrade

Compliance

Milestones

Milestone Date
Build 15-Feb-2019
Integration 04-Mar-2019
Acceptance 21-Mar-2019
Deliver 28-Mar-2019
Deployment Sign Off Review 29-Apr-2019
Closure 30-Apr-2019

RAG Status

GREEN

Report by Anne Mathison for January 2019

Achievements

  • Project Brief - Planning approved
  • Completed and updated Serengeti TAD
  • Migrated and upgraded existing docsdev servers to shared Oracle 12C  database servers.
  • Confirmed no additional patching required for Serengeti application in this project

Issues

  • No issues

Next Steps

  • Repoint Serengeti, EFIN and Estates applications on Dev
  • Apps support complete testing in Dev of the updated Serengeti database
  • Dev testing complete
  • Upgrade Test database
  • Repoint Serengeti application on Test
  • Perform Integration testing

 

COM045 IDM Database Upgrade

Compliance

Milestones

DEV build sign off 15-Mar-2019
Integration testing sign off 11-Apr-2019
Acceptance testing sign off 02-May-2019
Deploy to LIVE 08-May-2019
Deployment Sign Off Review 22-May-2019
Project Closure 07-Jun-2019

RAG Status

GREEN

Report by Chris Konczak for January 2019

Achievements in Last Period

  • Brief sign off achieved
  • Resourcing allocated to begin in February

Issues

  • None

Next Steps

  • Begin TAD review and update
  • Begin the DEV upgrade

COM046 - Annual WIKI upgrade

Compliance

Milestones

Milestone Date
Planning - Brief 15-Feb-2019
Delivery 07-Jun-2019
Closure 01-Jul-2019

 

RAG Status

GREEN

 

Report by Chris Konczak for January 2019

Achievements in Last Period

  • Project start approved at WIS

Issues

  • None

Next Steps

  • Hold project kick off meeting
  • Hold estimation meeting
  • write and circulate brief

COM048 Bi-Annual CalSync Upgrade

Compliance

Milestones

Milestone Date
Planning - Brief 15-Feb-2019
Delivery 04-Jun-2019
Closure 19-Jul-2019

RAG Status

 

GREEN

Report by Anne Mathison for January 2019

Achievements

  • Draft Brief has been created
  • Project website has been set up
  • Communication with S2 Unified has confirmed current version

Issues

  • No issues

Next Steps

  • Complete 3 point estimate for COM048
  • Plan COM048 in ASTA
  • Revise and complete draft Brief
  • Signed off project Brief
  • Planning stage complete

 

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM040 - JIRA Upgrade

Project closed - Closure Report

 

COM042 - GDPR Preparation for Applications  Project closed - Closure Report

Section Five: Actions/Notes from monthly programme meeting 

Project Action / Notes Responsibility    Status
       
       

 

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