Report for March 2019

Report Date
March 2019

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

We have had progress on COM036, with the remaining issues now being investigated by the vendor and the project moving to closure. The report is being prepared and the project closure is scheduled for late April. Additional effort has been required and this is to be reviewed soon.

COM041 is also nearing completion with the final migrations being carried out this month, and closure pencilled in for late April. The additional effort used in this project also needs to be resolved.

There has been a short delay to the UAT for COM043, but this is not expected to impact the current published go live date of 30th April.

COM044 has recently deployed the upgraded version of Serengeti into Live, and the project closure report has been drafted. This has been a great example of a good project team working well together and delivering slightly ahead of schedule and under budget.

The above delay to COM043 has impacted the next stage for COM045, and this is currently being replanned to shift the remaining milestones out by approximately one month.

Finally, the project brief for COM046 was submitted to WIS last week but has not yet been approved because of concerns round the extra effort that this project requires. This is expected to be resolved once the effort used in COM036 and COM041 (especially what is attributable to Service Management) is addressed and a better understanding of the balance row is gained.

RAG Status and Forward Look

Resources

 

 Section Two: Projects Not Started

Project Info     Project Manager's Commentary
COM047  Annual JIRA Upgrade
Scheduled to start in June 2019

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

COM036 BI - Business Objects Upgrade

Compliance

Milestones

Closure 19-Apr-2019

RAG Status 

AMBER

Report by Chris Konczak for March 2019

Achievements in Last Period

  • Closure report written and distributed to Sponsor and Programme manager for initial review. Amendments made and to be distributed to project team for closure agreement.

Issues

  • Project budget to be reviewed as now over 10% of agreed budget.

Next Steps

  • Close project

COM041 Decommission legacy Windows hosting

Compliance

 

Milestones

Deliver Migration complete 05-Apr-2019
Close Closure complete 19-Apr-2019

 

RAG Status

GREEN

 Report  by Tim Gray for March 2019

Achievements in Last Period

  • Site migrations have continued.
  • The last few migrations have now all been planned

Issues

  • No new issues

Next steps

  • Complete site migrations and checking.
  • Move towards project closure.

 

COM043 SOA Upgrade to v12

Compliance

Milestones

Acceptance Review 19-Mar-2019
Delivery 30-Apr-2019
Deployment Sign Off Review 17-May-2019
Close 31-May-2019

RAG Status

AMBER

Report by Adam Wadee for March 2019

Achievements

  • UAT is in progress - we have obtained the test student IDs for Undergraduate, PGR, PGT and Applicant records in order to test the end to end process through the new SOA version from EUCLID to IDM.
  • Preparations for the live deployment are also in progress including a clone of the Live IDM db which will be used as a final pre-go live test.

Issues

  • Completion of UAT is delayed, but we are still planning for going live on 30th April (still to be confirmed by Student Systems).

Next steps

  • Complete UAT.

  • Complete preparations for Go Live on 30th April.

 

RAG Commentary
Issue - UAT is progressing well but is slightly behind schedule. We also need to confirm the go live date with Student Systems. Impact - there is a risk that we may need to re-plan our go live date if we do not get confirmation from Student Systems. This will impact on other projects which are dependent on COM043 delivering in April. Plan To Resolve - this has been escalated to the Project Sponsor who is progressing the issue with Student Systems.

COM044 Serengeti Database Annual Migration /Upgrade

Compliance

Milestones

Milestone Date
Deployment Sign Off Review 10-Apr-2019
Closure 11-Apr-2019

RAG Status

GREEN

Report by Anne Mathison for March 2019

Achievements

  • Finished upgrading Test database
  • Apps support completed testing in TEST of the updated Serengeti database
  • Repointed Serengeti, EFIN and Estates applications on TEST
  • Completed Integration Milestone
  • Completed TEST testing
  • Signed off UAT of Serengeti database
  • Upgraded LIVE database
  • Repointed Serengeti, EFIN and Estates applications on LIVE
  • Business checked out upgraded database in Live
  • Delivered Serengeti database upgrade in Live 19 to 20 Mar
  • Revised budget and milestones approved

Issues

  • No issues

Next Steps

  • Deployment Check list
  • Deployment Sign off Review
  • Decommission old Serengeti Databases in Dev, Test and Live
  • COM044 Closure report
  • Close project COM044

 

 

COM045 IDM Database Upgrade

Compliance

Milestones

Integration testing sign off 11-Apr-2019
Acceptance testing sign off 02-May-2019
Deploy to LIVE 08-May-2019
Deployment Sign Off Review 22-May-2019
Project Closure 07-Jun-2019

RAG Status

AMBER

Report by Chris Konczak for March 2019

Achievements in Last Period

  • DEV upgrade completed

Issues

  • This project is dependant on the COM043 "SOA upgrade to v12" signing off in each environment and releasing that environment to COM045 before we can proceed. Currently COM043 is in TEST with UAT delays and lead developer on annual leave. The PM and sponsor of COM045 has had a meeting with the COM43 PM and project team. The recommendation is that COM045 delays the upgrade to TEST until the start of May once COM043 is completed with that environment and is in deploy to LIVE stage. Milestones will be replaned accordingly. Project is Amber as a result, however there is no hard deadline for deployment.

 

Next Steps

  • Replan the project, milestones will move out by 1 month.

COM046 - Annual WIKI upgrade

Compliance

Milestones

Milestones

Planning Sign off 29-Mar-2019
DEV build sign off 26-Apr-2019
Integration testing sign off 16-May-2019
Acceptance sign off 14-Jun-2019
Deploy to LIVE 26-Jun-2019
Deployment Sign Off Review (DSOR) 08-Jul-2019
Closure 29-Jul-2019

 

RAG Status

GREEN

 

Report by Chris Konczak for March 2019

Achievements in Last Period

  • Project kick off meeting held, no major issues reported with the upgrade proceeding.
  • Estimation completed at 65 days.
  • Brief circulated for approval.

 

Issues

  • Dev Tech resource to be assigned to project and milestones can be set. This needs to be completed before the brief can be signed off and submitted to WIS.
  • Estimation is 65 days, of which 9 days are Service Management time. Project proposal is 50 days + 10 days service management time.  

 

Next Steps

  • Brief sign off by project team and WIS approval to be completed
  • Assign the Dev Tech resources
  • Begin the upgrade on DEV

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM040 - JIRA Upgrade

Project closed - Closure Report

 

COM042 - GDPR Preparation for Applications  Project closed - Closure Report
COM048 Bi-Annual CalSync Upgrade Project withdrawn - Decision

Section Five: Actions/Notes from monthly programme meeting 

Project Action / Notes Responsibility    Status
       
       

 

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