Report for January 2015

Report Date
January 2015

Report compiled by Tim Gray, IS Apps Programme Managers for Alex Carter  (Programme Owner) DRAFT

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section Five: New Approved Projects from 14/15 Annual Plan

Section One: Programme Commentary, RAG and Resources Update

In this reporting period activity has continued on all active projects. The Committee Intranet Migration project has completed planning. Scope from the SharePoint Demonstrator project will be incorperated in this project. the Wiki upgrade project has started planning with the new in year VRS improvements starting now. 

 

 Section Two: Projects Not Started

All planned projects are now in flight.

 

Section Three: Projects in Progress

Project InfoProject Manager's Commentary

COM015

BI Additional Tools –Dashboards/ReportWriter

Discretionary

Milestones

20-Feb-2015Phase 1: EASE Integration ReviewBuild
24-Feb-2015Phase 1: Deploy 360 Eyes to LIVEDeliver
05-Mar-2015Phase 2: Build ReviewBuild
12-Mar-2015Phase 2: Integration ReviewIntegrate
27-Mar-2015Phase 1: Apply infrastructure changesDeliver
02-Apr-2015Phase 2: Acceptance ReviewAccept
03-Apr-2015Phase 1: Technical Deployment ReviewExecute
14-Apr-2015Phase 2: DeliveryDeliver
28-Apr-2015Phase 2: Deployment ReviewDeliver
12-May-2015ClosureClose

RAG Status

AMBER

Report by Tim Gray January 2015

 

Achievements

  • Business Analysis completed
  • System Design completed 
  • Good progress made with Influential on resolving blockers
  • 360 Eyes deployed onto DEV
  • 360 for TEST and LIVE scheduled
  • SP4 successfully installed on LIVE (some clean up tasks remain outstanding)
  • Build started

Issues

  • EASE integration on DEV is preventing connectivity to dashboards and reports as detailed in JIRA COM015-3

Next Steps

  • Continue investigation EASE issue
  • Continue with build
  • Resolve blockers with Influential
  • Deploy 360 Eyes to TEST and LIVE

 

 

CMW010

Document Management System (Serengeti) Upgrade

Compliance

Milestones

16-Feb-2015ClosureClose

RAG

GREEN

Report by Tim Gray for January 2015

 

Achievements

  • Configuration changes applied
  • Deployment Review sign off achieved

Issues

  • After more system instability, Serengeti identified configuration settings that were not picked up by the start scripts, these were subsequently 

Next Steps

  • Close project

COM016

Committee Intranet Migration

Discretionary

Milestones

 

 

 
01-Dec-2014Start of ProjectInitiate
30-Jan-2015End of PlanningPlan
27-Feb-2015Phase 1 Business Analysis Sign OffAnalyse
13-Mar-2015Phase 1 Design Sign OffDesign
10-Apr-2015Phase 2 Business Analysis Sign OffAnalyse
20-Apr-2015Phase 2 Design Sign OffDesign
22-May-2015Phase 2 Build Sign OffBuild
05-Jun-2015Phase 1 Build Sign OffBuild
05-Jun-2015Phase 2 Integration Sign OffIntegrate
12-Jun-2015Phase 1 Integration Sign OffIntegrate
19-Jun-2015Phase 1 Acceptance Sign OffAccept
23-Jun-2015DeliverDeliver
26-Jun-2015Phase 2 Acceptance Sign OffAccept
30-Jun-2015Phase 1 Deployment Sign OffDeliver
03-Jul-2015Phase 2 Deployment Sign OffDeliver
31-Jul-2015ClosureClose

 

 

 

RAG Status

GREEN

 

Report by Colin Watt for January 2015

Achievements this period

  • Budget approval for SharePoint developer training agreed; awaiting agreement from Dev Services on schedule for confirmation with training provider, to fit with COM016 and EST084 plans.
  • SharePoint overview for IS Apps managers arranged for 18 Feb; PM will be on leave so Alex Carter is main contact for this event.
  • Project Brief agreed at signoff meeting 29/01/15 subject to minor rewording.
  • Outcome of signoff meeting was to reduce estimates to meet 80 day budget, and submit to WIS w/c 02/02/15 (by agreement with Project Sponsor and Programme Manager).

 

Issues

There is little contingency in the budget partly due to some unknowns associated with delivering a solution on a new technology platform. In order to reduce risk it has been agreed with the Project Sponsor that the project will have 2 phases or strands: Phase 1 is must do and is related to providing the replacement committee intranets platform; estimates will be reviewed at each significant stage in Phase 1, so that the remaining budget is used to deliver Phase 2 (SharePoint demonstrator examples and building capability for delivery of future SharePoint based projects) - Phase 2 effort will be capped, and dependent on progress of Phase 1.

 

Next Steps

  • Confirm SharePoint training schedule for developers.
  • Commence Business Analysis stage to inform System Design.
  • Review estimates.

COM007 AP23-001

Migrate IDM to Oracle SOA Suite 11g and Upgrade Grouper

Compliance

Milestones

 

12-Feb-2015

Phase 3A Pull Services & Grouper Upgrade - Deployment complete

25-Feb-2015

Phase 3A Pull Services & Grouper Upgrade - DSOR/Closure

11-Mar-2015

COM007 - Project Closure

RAG Status

GREEN

Report by Karen Stirling for January 2015

 

Achievements in Last Period

  • New deployment date agreed

  • Review of implementation plan where timescales could be reduced to limit outage time

  • Acceptance Review final sign off achieved following resolution of JIRA COM007-172 affecting groups with plus and minus signs.

  • Handover documentation to Production Support

  • Prep for Live Deployment for Phase 3A Pull Services and Grouper Upgrade

  • Review outstanding JIRAs for closure or transfer to IDM001

Issues

  • JIRA COM007-172 Patch created and tested iwth sign off provided by ITI UNIX

  • Dev SOA remains outstanding from Support effort to migrate to new infrastructure this needs to be raised with Tech Man and Dev Tech. This was been taking forward out with the project a number of months ago and has still to be completed.

Next Steps

  • Deployment of Phase 3A and Upgrade Grouper commencing 9th February

  • Deployment Review / Closure of Phase 3A Sign off

  • Draft Final Overall Project Closure Report

 

The project status is marked as GREEN

 

COM014

Update and Rationalise Windows Web Hosting

Discretionary

Milestones

11-Mar-2015Build stage sign-offBuild
15-Apr-2015Integration sign-offIntegrate
29-Apr-2015Acceptance sign-offAccept
04-May-2015Commence migrations to LIVE (Deployment milestone)Deliver
09-Jul-2015Deployment sign-offDeliver
17-Jul-2015Project closureClose

RAG Status

GREEN

Report by David Watters for January 2015

Achievements this Period

  • Server build completed
  • Plesk software acquired and implemented
  • Test migrations started

Issues

  • None reported

Next Steps

  • Migration process to be finalised
  • List of sites and databases to be migrated completed
  • Plans for migrations to be drafted

COM017

WIKI Service Improvement

Discretionary

 

Milestones

 

13-Feb-2015End of Planning MilestonePlan

 

RAG Status

GREEN

Report by David Watters for January 2015

Achievements this Period

  • Project TR code approved by WIS
  • Project website set up
  • Initiation meeting with IS Apps stakeholders held

Issues

  • None reported

Next Steps

  • Project estimation and plans to be prepared
  • Project brief to be completed and submitted to WIS

Section Four: Closed or Withdrawn Projects

Project InfoProject Managers Commentary

ITS092 

BOXI Upgrade

Compliance

Report by Craig Middlemass

This project was closed on 22/10/14.

Please see the Completion Report for further information.

COM008

Migrate Exchange to Office 365

Discretionary

Report by Morna Findlay

This project was closed on 27/10/14.

Please see the Completion Report for further information.

CMW012

Election Count System Upgrade

Compliance

Report by Sue Woodger for November 2014

 

Project closed on 2 December 14

 

Completion report

SharePoint Demonstrator ProjectsProject withdrawn

Section Five: Actions/Notes from monthly meeting on 12/01/15

 

ProjectAction / NotesResponsibilityStatus
COM007Follow up resourcing with KSTGComplete
COM017: Wiki projectTo be started this monthTGComplete
COM018 VRS ImprovementsBook time in ASTA for MS to start looking into build. TGMS assigned but CMcK not available to provide business input
COM014Progress EASE issueTGDevTech investigating EASE issue in DEV.
Annual PlanningVarious changesAC, AW and TGMostly complete ​Estimate for New Alerts System outstanding TG to follow up