Report for December 2019

Report Date
December 2019

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

Last month's good news that progress was being made on the SOA upgrade (COM043) continues with the positive report that the latest fix from Oracle has been successful and that our final testing was due to go ahead in early January. The next hurdle will be to determine a go-live date to put the changes into LIVE, and - at the moment - the earliest available date looks likely to be mid-March. This progress obviously means that the IDM Database Upgrade (COM045) may be taken out of suspension, which was recently extended, but this should be discussed again to see if it should go ahead in the remainder of the current financial year, or if it should be withdrawn and be replaced with a new project in 2020-21.

The Office 365 Security Hardening project (COM051) is being worked through more or less as planned, with work being carried out on the tuning of mailboxes  and the mail-flow for security. Despite the project being 'green', it is beng reported as amber because of the possible loss of the current PM. This is still waiting on an answer from management.

COM052 (C-Host Infrastructure) has moved back to being green after last month's adjustment of the Planning milestone. The project brief has been prepared and issued to stakeholders for review - sign-off is anticipated this week. The Staffmail Migration project (COM055) is now being reported as Amber because of last month's postponement of the migration pilot. This is now scheduled for 21st January, with everything now in place and communications out to all involved.

Finally, the annual Wiki upgrade (COM050) has been given the go-ahead to start in January, and a PM has been assigned.

 

RAG Status and Forward Look

 

Resources

 

Section Two: Projects Not Started

COM050 Wiki: Annual Upgrade tbc Starting January 20
COM053 CalSync Bi Annual Upgrade tbc Starting March 20
COM054 Annual JIRA Upgrade tbc (Student Intern) Starting June 20

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary
COM043 SOA Upgrade to v12

Compliance

Milestones

Acceptance of Oracle fix 17-Jan-2020
Delivery 15-Mar-2020 (TBC)
Deployment Sign Off Review 31-Mar-2020 (TBC)
Close 15-Apr-2020 (TBC)

RAG Status

AMBER

Report by Adam Wadee for December 2019

Achievements

  • Work is continuing with Oracle to resolve the bug that was encountered during the Live deployment. We are confident that Oracle's latest suggested fix has resolved the issues and we are undertaking final testing before we sign off.  Sign off is expected during w/c 13 January.
  • We are working with business partners to agree a suitable go live date.  The go live will involve taking the IDM service down for 1 day and we are aware of key business events taking place at the end of January and during February which will prevent this.  A possible go live date of March looks suitable.

Issues

  • The current project milestones will need to be revised.  This will be done once the go live date has been confirmed.

Next steps

  • Confirm if the issue has been resolved by undertaking UAT.

  • If resolved, agree on a deployment date with key stakeholders.

  • Deploy to live.

COM045 IDM Database Upgrade

Compliance

Milestones

Suspended

 

RAG Status

BLUE

Report by Chris Konczak for December 2019

Suspension to be continued.

Review date: 14/02/2020

COM051 Office 365 Security Hardening

Compliance

Milestones

O1 Tighten Access Controls on Office 365 Admin Accounts Complete 06-Dec-2019
O2 Tune Mailboxes and Mail-flow for Security Complete 21-Feb-2020
O3 Review Tools to Protect Mailbox Accounts Complete 06-Mar-2020
O4 Data Protection Measures Complete 17-Mar-2020
O5 Impact Assessment Complete 27-Mar-2020
Delivery Complete 03-Apr-2020
DSOR Sign-off 20-Apr-2020
Project Closure 08-May-2020

 

RAG Status

AMBER

 

Report by Kevin Hone for December 2019

Achievements in Last Period:

  • Change record raised for the extension to project scope - the adding of a warning banner to external eMails containing URL's.
  • Analysis on the tuning of mailboxes and mail-flow for security has been concluded. Testing is scheduled to take place.

Issues:

  • No forward plan to compensate for loss of the Project Manager in January (reason for reporting a RAG status of Amber).
  • Initial milestone not met with some slippage encountered due to staff bereavement. The plan is recoverable over the longer period.

Next Steps:

  • Continue to undertake further analysis and report findings in accordance with the plan.
  • Communications are to be issued  to ISG groups in the first instance in advance of implementing the warning banner change.

 

 

COM052 C-Host Infrastructure Replacement

Compliance

 

Milestones

Planning Sign-off 14-Jan-2020
Delivery complete 02-Apr-2020
Project Closure 01-May-2020

 

RAG Status

GREEN

 

Report by Mark Downey for December 2019

Achievements in Last Period:

  • Project Brief created and sent out to all stakeholders for 14th January signoff and approval
  • Resources for Project identified and requested

Issues:

  • None

 

Next Steps:

  • Project Brief and planning sign-off completed
  • Full more specific technical project plan completed. 
  • Analysis work begins:Documented List of websites with respective owners gathered 

 

 

 

COM055 O365 Staffmail Migration

Compliance

Milestones

Pilot migration: 21-Jan-20

Migration batches: Feb - Jun 2020

 

RAG Status

AMBER - because of change to date for Pilot migrations

 

Report by David Watters for December 2019

Achievements

  • Pilot replanned for 21st January

Issues

  • Pilot had to be postponed because of industrial action

Next steps

  • Carry out Pilot migrations
  • Plan for future migrations
  • Pin down staff required for user support

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

COM047 Annual JIRA Upgrade

Project closed: closure report
   
   
   
   
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Programme Status
Has formal escalation taken place?
No

Documentation

Not available.